The Assistant Director of University Events is a full-time, professional position, with the primary responsibility of supporting the event planning, management, and logistics functions of University Events on CMU’s Mount Pleasant campus. Effectively carries out events for diverse and distinguished guests in a manner that enhances the image of the university. Functions under the supervision of the Director of University Events.
Required Qualifications
Bachelor’s degree, preferably in areas directly related to any of the following areas of study: event management, recreation, sports management, project management, public relations, communications, organizational behavior, logistics, hospitality, hotel management, or marketing.
Three years of professional experience working in event planning and/or production, preferably in a university environment or equivalent combination of education and experience
Ability to assess, evaluate, and trouble-shoot complex event work- flow and operations.
Experience in program management, event and project management, marketing, or facility-usage management at a university or equivalent industry experience.
Thorough knowledge and understanding of concepts, principles, and practices of event management.
Strong interpersonal communication skills including social perceptiveness and diplomacy with individuals at all levels in all levels of communication – in person, in writing, or by telephone.
Demonstrated ability to manage complex tasks including prompt and persistent review of project deadlines and event needs.
Exceptional organizational and project management skills and experience with the ability to multi-task with flawless attention to detail managing in-time responsiveness.
Exceptional verbal and written communication skills.
Ability to managing students/ and or team and take ownership of all assignments to ensure all milestones are clearly communicated and met while developing positive rapport with students, administrators, and faculty.
Ability to direct and perform detailed work with accuracy under time demands in a fast paced, results oriented, community environment that values growth mindset and life-long learning.
Ability to be proactive and provide systems solutions to manage the event process and motivate the team.
Ability to perform the essential functions of this position, with or without reasonable accommodation.
Preferred Qualifications
Master’s Degree.
Working knowledge of event management platforms and technology.
Five years of professional experience working in event planning and/or production, preferably in a university environment or equivalent combination of education and experience.
Knowledge of and experience working with websites and graphic guides/tools.
Ability to communicate university policy and event compliance protocols with various constituents.
Duties & Responsibilities
Provides event planning process and logistics management support for campus and community programs.
Provides guidance on departmental standards for all campus-wide event support and manage realistic project scope expectations throughout entire event process when working and supporting event program requests.
Provides streamlined experience for campus community when dovetailing coordinated and event services for catering, risk management, facilities, production and technology support, and review of reservation and event booking contracts.
Manages multiple priorities in a fast-paced environment and provide detailed and concise and responsive communications.
Provides training and experience communicating and creating executive-level professional correspondence and communicating across stakeholder groups with superior interpersonal skills.
Maintains event management tools and resources and online platform for ease of access to all campus community to include event auditing and reporting to include day of guides for Director review.
Maintains the highest level of quality, professionalism, and integrity in all departmental tasks.
Maintains event tracking for vendors, facilities, and services to include monthly inventory resource reporting.
Maintains event and integrity standards for event and departmental production process and procedures to provide advocacy for event compliance.
Demonstrates the ability resolve and manage conflict proactively and project a positive attitude.
Assists the Director with departmental projects, reports, and operations.
Provides resolution options and communication for event support to campus partners.
Provide operational support as assigned to include monitoring request responses and preparing availability grids and timeline tracking.
Manages event platforms and technology support and provide operational and on-site support as needed by the Director.
Prepares event and system audits and all close out documentation for Director review and maintain communication and progress reports.
Provides customer service and communication of event standards, production services, event compliance and campus policies, and guidelines to planners, faculty, and students including facility usage.
Trains and supports student staff on systems, platforms, and event process.
Updates event reference materials and promotes departmental philosophy and practice of sustainable event management practices.
Maintains event and logistics matrix support to include work order, facility and equipment assignment and scheduling, and event service approval and management tracking for review by the Director.
Additional duties as assigned.
Supervision Exercised
None.
Employee Group: Professional & Administrative -Salary
Staff Pay Level
Pay Range: $50,000 - $62,000
Division
Department: University Events
Position Status: Regular
Position End Date
Employment Status: Full-Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as required.
Location: 1200 S Franklin St, Mt Pleasant, Michigan, 48859
Posting Ends
Open Until Filled: Yes
About The Department
About CMU:
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
Message To Applicants
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials by July 1, 2024.
To apply, visit https://www.jobs.cmich.edu/postings/40727
CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see “EEO is the Law” posters, please click here.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.