Law Firm Administrator

Established business law and litigation firm based in Tampa dedicated to providing our clients with high-quality legal services. Our team of experienced attorneys is committed to delivering exceptional legal representation while fostering a collaborative and dynamic work environment. We are currently seeking a Law Firm Administrator to join our team. We are looking for an Administrator who, at the core, values innovation and an opportunity to contribute to the firm’s growth by building a team of dedicated and experienced professionals who value and promote a culture of engagement, collaboration, and teamwork.

Essential Functions and Responsibilities

• Operational Management
• Act as a liaison to the Office Managing Partners to oversee the firm's day-to-day operations.
• Handle or oversee maintenance, repairs, and enhancements of general office and facilities.

Human Resources

• Manages recruitment, hiring, and onboarding of new staff.
• Handles employee relations, including performance evaluations, conflict resolution, and ensuring compliance with labor laws.
• Organizes and oversees training programs for staff development.
• Supervises workflow and performance of professional staff to ensure the delivery of timely, high-quality administrative services to the attorneys.
• Provides ongoing performance feedback and manages the annual professional staff performance evaluation, compensation, and bonus process.

Process Management

• Develops and implements efficient office procedures and communications to streamline processes and meet the firm's needs.
• Monitors and enforces the firm's practices, policies, and procedures.
• Policy Implementation: Develops and implements office policies and procedures to improve efficiency and productivity.

Vendor Relationship Management

• Identify opportunities to reduce costs, improve operational efficiencies, and propose management solutions.
• Ensure legal compliance with federal, state, and local employment laws and reporting regulations affecting human resources functions.

Financial Management Coverage

• Provides additional coverage or assistance with the client billing processes, ensuring accuracy and timeliness.
• Helps manage payroll processes, including employee compensation and benefits administration.
• Manages time and attendance for professional staff, including PTO, leaves of absence, and employee coverage.

This job description is intended to provide a general overview of the responsibilities and qualifications for the Law Firm Administrator position. Specific duties and requirements may vary and will be discussed during the interview process.

Qualifications

• A Bachelor's degree and a minimum of seven (7) years of experience in an office manager/legal administrator position, preferably with a law firm of similar size and responsibilities.
• Proven leadership and management skills and a demonstrated ability to successfully implement ideas and positively impact change.
• Experience with facilities management, including collaboration on space planning for office buildouts, layout, plan review, and construction management.
• Strong communication (written and verbal), problem-solving, leadership, and diplomacy skills that allow for successful regular interactions with attorneys, professional staff, and vendors.
• Excellent organizational and project management skills.

Benefits

• Competitive salary commensurate with experience.
• Health, dental, and vision insurance benefits.
• Paid time off.
• Profit Sharing/Retirement plan options.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.

Equal Opportunity Employer

This firm is an equal-opportunity employer that values and celebrates diversity. We are committed to creating an inclusive work environment that does not discriminate against any employee or job applicant based on race, color, sex, age, national origin, religion, sexual orientation, gender identity and expression, veteran status, or disability status. We adhere to all federal, state, and local laws that protect individuals from discrimination based on these characteristics.

Background Check

As part of our commitment to maintaining a secure and trustworthy work environment, we conduct thorough background checks on all potential candidates.

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