Acquisitions and Administrative Assistant, Library

Description: Description:Responsible for carrying out administrative assistant and clerical functions required by Vice President for Library and Information Resources, as well as office functions for the library staff. Performs acquisitions work, including vendor correspondence, accounting follow-up, order entry, and related tasks. Also handles administrative work for Doctoral Governance Committee, which is chaired by the VP.This position is on-site 5 days a week, Monday through Friday.The annual salary for this role is $53,500 to $55,500.Working at JuilliardFounded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging.We encourage you to read more about how we achieve our mission on our website, juilliard.edu.Role Responsibilities:Performs a wide range of acquisitions functions, including vendor correspondence and follow-up, order record entry on library Innovative Interfaces Sierra system, and related tasks. Tracks open orders and follows with up vendors as necessary and on a timely basis.Sorts library mail; opens boxes and checks-in items received.Manages inventory of library office and processing supplies; orders materials as needed.Submits all library invoices via Cadence, including VP Amex expensesMaintains library account information on locally-maintained Excel spread sheet.Performs photocopying, faxing, and scanning, as required.Prepares detailed listings of library gifts and other materials, as required.Packs outgoing shipments of materials, such as interlibrary loans, vendor returns, etc.May perform bibliographic searching of publisher catalogs and related materials as required.Prepare and revise procedure manuals and related documentation, as required.Handles correspondence, student tracking, doctoral committee meeting minutes, and related tasks for C.V. Starr Doctoral program.Perform related duties as assigned to support the School and department operations.Minimum Requirements:Bachelor’s degree, preferably in music.Knowledge of classical music, including the ability to read music.Excellent oral and written communication skills, as well as the ability to function efficiently within a busy and demanding work environment.Excellent attention to detail.Proficiency with Microsoft Office programs, including Word and Excel.Familiarity with foreign languages.Strong commitment to library service.Demonstrated track record of being reliable and accountable.

Preferred Background:Previous library experience, particularly with acquisitions functions.

Nondiscrimination Policy:The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.