New CAPPS Logos
The Comptroller’s office is proud to announce the launch of new logos for CAPPS. Certain CAPPS-related web pages and system interfaces will also be rebranded with a fresh, modern look. These changes begin rolling out Sept. 1, with CAPPS-based training documentation and other materials to be updated in phases.
No changes are required for CAPPS Central agencies. For CAPPS Hub agencies using the current logo, the September Hub package will include the new design. All agencies may request updated images earlier by submitting a service request ticket.
[posted 08/02/24]
AFR Ad Hoc Reports
Beginning Sept. 2, the following AFR-related reports will be available via secure file transfer protocol (SFTP):
Agencies may save or print their reports daily, Monday through Friday. Each day’s information is replaced on the following business day by the next transmission.
Contact your financial reporting analyst for more information.
[posted 08/02/24]
CAPPS User Group Meeting
A combined CAPPS HR/Payroll and Financials user group meeting will be held Aug. 22, 9 – 11 a.m.
See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information. The agenda for each meeting will be available a few days before the meeting.
[posted 08/02/24]
Reminder – GASB Questionnaires Due
All general revenue (GR) consolidated and full reporting agencies must complete and submit every Governmental Accounting Standards Board (GASB) questionnaire by Aug. 15. The GASB Questionnaires page on the AFR website provides:
- Links to each GASB questionnaire.
- Descriptions and PDF previews of each GASB questionnaire.
- Links for more information specific to each GASB statement.
Contact your agency’s financial reporting analyst with questions about any GASB questionnaire.
[posted 08/02/24]
SPA/AFR Reconciliation Deadlines
State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs).
Deadlines for certification in the Capital Asset Note Submission System (CANSS) web application are:
- Sept. 28 – GR consolidated agencies.
- Oct. 20 – Full reporting agencies.
- Nov. 1 – Consolidated university systems (applies only to institutions of higher education reporting to SPA).
See Instructions for the CANSS Web Application for more information.
Contact your SPA analyst for SPA questions or SPA/CANSS variances.
[posted 07/26/24]
Property Transfer Deadline
Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations.
Universities that do not report to SPA must follow the AFR reporting requirements for:
See Transferring Property in the SPA Process User’s Guide for complete instructions.
[posted 07/26/24]
Accounting Policy Meeting
An accounting policy meeting regarding the SPA threshold increase, LeaseQuery, new USAS general ledger accounts and General Revenue Reconciliation updates will be held Aug. 15, 10 a.m. – noon. Attend the presentation in person or online (via webinar). See the Accounting Policy Meetings page for more information.
Note: For the webinar, use Google Chrome as the internet browser to avoid Webex compatibility issues.
[posted 07/26/24]
Vendor Hold Search Decommissioned
The Vendor Hold Search web tool will be decommissioned effective Aug. 15. Staff from state agencies and institutions of higher education who use this tool to search for vendor hold status must instead use the Texas Identification Number System (TINS) resources to verify vendor hold status.
See Information Request (IR) RITM0743327 for details.
Contact Payment Services with questions.
[posted 07/19/24]
Outstanding Warrants Void Aug. 30
The Outstanding Warrants Control Report (DAFR8171) runs on the first Friday of each month (e.g., July 5 and Aug. 2). Agencies should monitor their report before warrants become void Aug. 30.
See USAS Annual Close Process (FPP Q.004) for more information, including how to generate agency-customized reports via the Report Request Profile, USAS 91 screen. Also see Void Warrants.
Contact your appropriation control officer with questions.
[posted 07/19/24]
Certification of Physical Inventory Form Due
State agencies must conduct an annual physical inventory of property by Aug. 31.
Agencies must then submit the Certification of Physical Inventory Conducted by Agency form (73-283) to the Comptroller's office by Sept. 20.
See Certification of Physical Inventory in the SPA Process User’s Guide for details.
[posted 07/19/24]
