Request funds for Samsyn
Closed, ResolvedPublicNov 12 2020
Actions

Assigned To

Authored By

	Evelina-Bang-WMSE
	Sep 23 2019, 12:17 PM

Description

The amounts and time periods below are based on an attachment in an e-mail titled Samsyn: rekv juni from September 2019. Decisions dated later than this might affect the amounts or periods.

From 2019-06-12 we can request 35 910 kr for the period 2019-08-01 - 2019-10-31 (e-mail sent 2019-09-23).
From 2019-11-27 we can request 35 373 kr for the period 2019-11-01 - 2020-04-30 (e-mail sent 2019-12-04).
From 2020-06-10 we can request 35 373 kr for the period 2020-05-01 - 2020-12-01.
From 2020-11-15 we can request the remaining amount, 35 373 kr.

Funds are requested via e-mail. Use previous requests as a template, search for "Rekvirerande av medel för Samsyn-projektet" to find them.

In accordance with an additional agreement from 2018, Wikimedia Sverige will invoice Stockholm University for costs they have for operation and maintenance of the wiki once or twice a year.

Inovice for operation and maintenance of the wiki for 2019 (invoice 50 sent 2019-12-10).
Inovice for operation and maintenance of the wiki for 2020.

Details

Due Date: Nov 12 2020, 11:00 PM

Related Objects
Search...

		Status	Subtype	Assigned	Task
		Resolved	Nov 12 2020	Jopparn	T233618 Request funds for Samsyn
		Resolved		Jopparn	T267910 Send out final Samsyn request for funds

Event Timeline

Evelina-Bang-WMSE created this task.Sep 23 2019, 12:17 PM

Evelina-Bang-WMSE set Due Date to Sep 22 2019, 10:00 PM.

Evelina-Bang-WMSE changed Due Date from Sep 22 2019, 10:00 PM to Sep 23 2019, 3:00 PM.

Evelina-Bang-WMSE moved this task from Backlog to Evelina on the User-Evelina-Bang-WMSE board.

Evelina-Bang-WMSE added a subscriber: • AxelPettersson_WMSE.

Evelina-Bang-WMSE updated the task description. (Show Details)Sep 23 2019, 12:19 PM

Evelina-Bang-WMSE changed Due Date from Sep 23 2019, 3:00 PM to Nov 27 2019, 11:00 AM.Sep 23 2019, 1:22 PM

Evelina-Bang-WMSE updated the task description. (Show Details)

Evelina-Bang-WMSE moved this task from Evelina to Backlog on the User-Evelina-Bang-WMSE board.

Evelina-Bang-WMSE moved this task from Backlog to Watching on the User-Evelina-Bang-WMSE board.Sep 30 2019, 10:41 AM

@Evelina-Bang-WMSE Could you forward the e-mail/attachment to me please

In T233618#5533572, @Lokal_Profil wrote:

@Evelina-Bang-WMSE Could you forward the e-mail/attachment to me please

Forwarded

• AxelPettersson_WMSE moved this task from Backlog to Watching on the User-AxelPettersson_WMSE board.Oct 15 2019, 7:50 AM

Jopparn moved this task from Watching to Evelina on the User-Evelina-Bang-WMSE board.Dec 3 2019, 11:24 AM

Evelina-Bang-WMSE updated the task description. (Show Details)Dec 4 2019, 9:53 AM

I've prepared an invoice for the operation and maintenance costs in Fortnox and asked Opad to have a look at it before we send it.

Evelina-Bang-WMSE updated the task description. (Show Details)Dec 10 2019, 9:52 AM

Evelina-Bang-WMSE moved this task from Evelina to Watching on the User-Evelina-Bang-WMSE board.Dec 10 2019, 11:21 AM

Evelina-Bang-WMSE moved this task from Watching to Maria on the User-Evelina-Bang-WMSE board.Mar 2 2020, 7:02 AM

• Maria_Burehall_WMSE edited projects, added User-Maria_Burehall_WMSE; removed User-Evelina-Bang-WMSE.Mar 5 2020, 9:16 AM

• Maria_Burehall_WMSE moved this task from Backlog to Watching on the User-Maria_Burehall_WMSE board.

• Maria_Burehall_WMSE removed a subscriber: Evelina-Bang-WMSE.

Dzahn mentioned this in T249807: Weekly phabricator-reports mail: List open tasks with a Due Date in the past.Apr 10 2020, 1:08 PM

@Evelina-Bang-WMSE: Do you know if this task is still valid and should stay open? Asking as the Due Date on this task says November 2019. If this task is done, please resolve it (via Add Action... → Change Status in the dropdown menu). If it is not done, please remove or reset the Due Date (via Edit Task). Thanks!

• AxelPettersson_WMSE removed Due Date.May 5 2020, 12:28 PM

• AxelPettersson_WMSE removed a subscriber: Evelina-Bang-WMSE.

Still valid and should stay open, as we are to request funds later in the year. I've removed the due date and Evelina (as she no longer works at WMSE).

Jopparn moved this task from Backlog to Grants on the WMSE board.May 18 2020, 2:13 PM

Jopparn edited projects, added WMSE (Grants); removed WMSE.

Jopparn edited projects, added WMSE-Samsyn-2018; removed WMSE (Grants).

Ping @Jenny_Brandt_WMSE and @Maria_Burehall_WMSE : The funds for June should be requested now according to this.

• AxelPettersson_WMSE added a project: User-Jenny_Brandt_WMSE.Jul 17 2020, 12:54 PM

• AxelPettersson_WMSE moved this task from Backlog to This week on the User-Jenny_Brandt_WMSE board.

E-mail with request sent to Petra Norling (new project manager) and Tingting Fann.

SU have replied, and they will transfer the amount in the beginning of august.

Jenny_Brandt_WMSE moved this task from This week to Watching on the User-Jenny_Brandt_WMSE board.Jul 29 2020, 3:21 PM

• AxelPettersson_WMSE updated the task description. (Show Details)Aug 17 2020, 1:45 PM

@AxelPettersson_WMSE @Jenny_Brandt_WMSE Does the new project end-date affect when the last requisition will happen?

Invoice recieved from Kreablo for costs for the reminder of 2020 (and installation of extensions according to T254996). Should be forwarded to SU according to the agreement, ping @Jenny_Brandt_WMSE @Maria_Burehall_WMSE.

In T233618#6345165, @Jenny_Brandt_WMSE wrote:

SU have replied, and they will transfer the amount in the beginning of august.

We recieved the money from SU by the 11th of august.

In T233618#6516591, @AxelPettersson_WMSE wrote:

Invoice recieved from Kreablo for costs for the reminder of 2020 (and installation of extensions according to T254996). Should be forwarded to SU according to the agreement, ping @Jenny_Brandt_WMSE @Maria_Burehall_WMSE.

Do I understand it correctly that we should wait with invoicing SU until 2021-01-05 ?

In T233618#6526791, @Jenny_Brandt_WMSE wrote:

In T233618#6516591, @AxelPettersson_WMSE wrote:

Invoice recieved from Kreablo for costs for the reminder of 2020 (and installation of extensions according to T254996). Should be forwarded to SU according to the agreement, ping @Jenny_Brandt_WMSE @Maria_Burehall_WMSE.

Do I understand it correctly that we should wait with invoicing SU until 2021-01-05 ?

No. That is the date for the next rekvisition. Kreablo costs can be passed on at any point.

No more invoices to expect from Kreablo, unless we come up with additional extensions to install. Asked PN about the last rekvisition to see if we should wait for January .

PN will sort this out and give an answer at the meeting scheduled for October 21.

• AxelPettersson_WMSE updated the task description. (Show Details)Oct 19 2020, 8:33 AM

• AxelPettersson_WMSE mentioned this in T266095: Samsyn project meeting.Oct 21 2020, 7:05 AM

@Jenny_Brandt_WMSE The last request can be prepared and sent according to routine mid November.

• AxelPettersson_WMSE updated the task description. (Show Details)Oct 23 2020, 9:02 AM

• AxelPettersson_WMSE set Due Date to Nov 12 2020, 11:00 PM.Oct 26 2020, 1:53 PM

Lokal_Profil changed the subtype of this task from "Task" to "Deadline".Oct 26 2020, 1:53 PM

@AxelPettersson_WMSE https://docs.google.com/spreadsheets/d/1u01wxo0rc1jHimyra_4DGM9Zb-sIguiJUPlah0jRp-0/edit#gid=0 gets the number for the final rekvirering to be 35 374

In T233618#6580726, @Lokal_Profil wrote:

@AxelPettersson_WMSE https://docs.google.com/spreadsheets/d/1u01wxo0rc1jHimyra_4DGM9Zb-sIguiJUPlah0jRp-0/edit#gid=0 gets the number for the final rekvirering to be 35 374

@Lokal_Profil And according to https://drive.google.com/file/d/1AO1ca_X5Fky0L9W_FIdzYRnlloFNQATw/view?usp=sharing the number is 35 373.

Ping @Jenny_Brandt_WMSE to prepare ans send out request according to T267910

• AxelPettersson_WMSE mentioned this in T267910: Send out final Samsyn request for funds.Nov 16 2020, 10:25 AM

In T233618#6581871, @AxelPettersson_WMSE wrote:

In T233618#6580726, @Lokal_Profil wrote:

@AxelPettersson_WMSE https://docs.google.com/spreadsheets/d/1u01wxo0rc1jHimyra_4DGM9Zb-sIguiJUPlah0jRp-0/edit#gid=0 gets the number for the final rekvirering to be 35 374

@Lokal_Profil And according to https://drive.google.com/file/d/1AO1ca_X5Fky0L9W_FIdzYRnlloFNQATw/view?usp=sharing the number is 35 373.

That is because the last three invoices should be 35 373,33. Since those 0,33 were not included in the last two the last one needs to be 35 374 to give the correct total.

Jenny_Brandt_WMSE updated the task description. (Show Details)Nov 30 2020, 10:45 AM

Payment for invoice 59 is made.
It covered expenses made to Kreablo during 2020 (vidarefaktureringar).

Jenny_Brandt_WMSE updated the task description. (Show Details)Nov 30 2020, 10:48 AM

Last request has been sent out - via email.

@Jenny_Brandt_WMSE When the money lands this task can be resolved

• AxelPettersson_WMSE moved this task from Watching to Done on the User-AxelPettersson_WMSE board.Jan 11 2021, 1:42 PM

We recieved the money (faktura 60) the 15th of december.

Jopparn closed this task as Resolved.Jan 11 2021, 4:25 PM

Jopparn claimed this task.

Jopparn moved this task from Watching to Done on the User-Maria_Burehall_WMSE board.

Jopparn moved this task from Watching to Done on the User-Jenny_Brandt_WMSE board.

Jopparn closed subtask T267910: Send out final Samsyn request for funds as Resolved.