AP Executive - Global Executive Search Agency’s Post

As an Administrative Assistant, how do you ensure confidentiality when handling sensitive data? ✏️ As an administrative assistant, maintaining confidentiality is a crucial part of your job. Here are some tips to ensure that sensitive data is kept secure: 1. Protect passwords and personal information: Keep passwords and personal information secure and confidential. Use strong passwords and change them regularly. Avoid sharing passwords or personal information with anyone who is not authorized to access it. 2. Use clear subject lines: When sending emails that contain confidential information, use clear subject lines that indicate the sensitivity of the information. Use phrases like "CONFIDENTIAL" or "SENSITIVE INFORMATION" to ensure that the recipient knows that the email should be opened only when they are alone. 3. Build trust with your executive: Building a strong working relationship with your executive is key to maintaining confidentiality. Show your executive that you are trustworthy and dependable by keeping sensitive information confidential, even if it is not particularly sensitive. 4. Be aware of workplace talk: Be aware that others may know that you have access to privileged information. Be prepared to deflect questions and avoid discussing sensitive information with colleagues who are not authorized to access it. 5. Follow company policies and procedures: Follow company policies and procedures for handling confidential information. This includes password protection, marking confidential information clearly, and ensuring that confidential information is only disclosed to those who need to know. By following these tips, you can ensure that sensitive data is kept secure and confidential, and that you are able to perform your job as an administrative assistant with professionalism and quality.

What would we do without her!? Ensuring our office in Johannesburg runs like clockwork we are grateful for all Ronel does.   "As the initial point of contact for staff and ICS clients, I take great pride in setting a positive and uplifting first impression. Being a people person, I excel at understanding and connecting with individuals, which is a valuable asset in my role as Human Resources and Office Administrator. I genuinely care about people and take pleasure in motivating and supporting them. Combining my roles in HR and as the Office Administrator is a perfect match. Both roles hinge on effective communication and ensuring that teams operate with maximum efficiency. I consider myself the lynchpin between all departments, handling various aspects, from IT issues to office supplies and everything in between. Meeting daily targets and deadlines is not just a requirement, but a personal commitment. My passion lies in projects, an area where discipline and a systematic approach are paramount. I find immense satisfaction in effectively managing projects and ensuring they run seamlessly. When a task crosses my desk, it carries my commitment and attention to detail. I take ownership of my work. Ronel Nicholas 〜 HR & Office Administrator.   ICS security seals provide visual evidence of tampering, deterring theft and fraud attempts. Find out how we can help you. +27 11 397 2508 or email [email protected]   #security #procurement #supplychain #freight #shipping #roadfreight #supplychainmanagement #lossprevention #supplychain  #logistics #supplychainsecurity #logisticssolutions #transportationservice #securityservices #plasticseals #seals #securityseals #SecureYourFreight 

Confidentiality is a key skill for any administrative assistance, especially when dealing with sensitive and confidential information. It's important to keep information confidential and only share with the right people. Being able to maintain proper relations while also keeping confidential information safe is an important quality and skills that helps admin assistants to excel in their careers.

#hiring *PROJECT ASSISTANT (TITLE 5) with Security Clearance*, Chicago, *United States*, fulltime #jobs #jobseekers #careers #Chicagojobs #Illinoisjobs #ITCommunications *Apply*: https://lnkd.in/gAijCX42 Duties As a PROJECT ASSISTANT (TITLE 5), GS-0303-6/7, you will serve as the Project Assistant responsible for providing program/project operational support to the assigned office in the accomplishment of the organizational mission, vision, goals and objectives. Major Duties - This is NOT an all-inclusive list: Review, interpret and apply administrative guidelines applicable to project operations. Compile and maintain information and statistical data to prepare various recurring and non-recurring reports on operational and administrative matters. Research files and contacts appropriate personnel for data; formulates reports and facilitates transmittal. Review e-mail and office calendar; engage office personnel to deconflict workloads, schedules, and leave, ensuring meetings, inspections and events are properly covered. Perform work related to the practical and technical aspects of office administration assistance for projects/programs including issues related to budgeting, supply management and purchasing, personnel administration, time keeping, data processing, project tracking and files management. Work requires an in-depth understanding of the organizations mission and how the functional areas interrelate along with a broad understanding and procedural knowledge of budgeting, purchasing, personnel and information processing so that the incumbent can perform duties and advise on how to apply budgeting, purchasing, personnel and information processing procedures. Collect data for office operations, analyze the data, set up controls to monitor them and independently troubleshoots as needed. Prepare a variety of written correspondence (i.e., emails, and memorandums), guidance, reports, program direction and/or policy letters for dissemination to other offices within the organization. Prepare presentations and spreadsheets or assist others with presentation preparation and recommends improvements to ensure a clear, concise presentation. Prepare a variety of correspondence from rough draft or clean copy with responsibility for format, grammar, accuracy, and conformity to all applicable guidance and administrative procedures of the organization. Coordinate with support entities such as logistics and information technology in order to arrange and execute presentations, classes, and other events hosted by the office. Requirements Conditions of Employment Federal employment suitability as determined by a background investigation. May be required to successfully complete a probationary period. Participation in direct deposit is mandatory. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1

VACANCY IN JOHANNESBURG

Find out how to attract and hire an administrative assistant with the right skills and experience to suit your company’s needs.

Find out how to attract and hire an administrative assistant with the right skills and experience to suit your company’s needs.

Find out how to attract and hire an administrative assistant with the right skills and experience to suit your company’s needs.