Tender Docs

DOMESTIC
TENDER ENQUIRY DOCUMENT
FOR RATE CONTRACT OF

ADMINISTRATIVE FURNITURE
On behalf of
GOVT. OF INDIA
MINISTRY OF HEALTH & FAMILY WELFARE
HITES/PCD/PMSSY-IV/09/FURNITURE/18-19
Through
HLL INFRA TECH SERVICES LIMITED

(Subsidiary of HLL Lifecare Ltd., a Govt. of India Enterprise)
B-14 A, Sector-62,Noida-201 307
Phone: 0120-4071500; Fax: 0120-4071513
URL: www.hllhites.com
Email: [email protected]
INDEX
Section Topic Page No.
Section I – Notice inviting e-Tender (e-NIT) ------------------------------------------------------- 03

Section II – General Instructions to Tenderers (GIT) ----------------------------------------------- 05
Section III – Special Instructions to Tenderers (SIT) ------------------------------------------------ 28
Section IV – General Conditions of Contract (GCC) ------------------------------------------------ 29
Section V – Special Conditions of Contract (SCC) ------------------------------------------------- 45
Section VI – List of Requirements --------------------------------------------------------------------- 46
Section VII – Technical Specifications ----------------------------------------------------------------- 49
Section VIII – Quality Control Requirements -------------------------------------------------------- 144
Section IX – Qualification Criteria ---------------------------------------------------------------------- 145
Section X – Tender Form -------------------------------------------------------------------------------- 147
Section XI – Price Schedules ----------------------------------------------------------------------------- 148
Section XII – Questionnaire ------------------------------------------------------------------------------- 149
Section XIII – Bank Guarantee Form for EMD --------------------------------------------------------- 150
Section XIV – Manufacturer‘s Authorisation Form -------------------------------------------------- 151
Section XV – Bank Guarantee Form for Performance Security /CMC Security --------------- 152
Section XVI – Contract Form (A & B) ------------------------------------------------------------------- 153
Section XVII – Proforma of Consignee Receipt Certificate ------------------------------------------ 155
Section XVIII – Proforma of Final Acceptance Certificate by the Consignee --------------------- 156
Section XIX – Consignee List--------------------------------------------------------------------------- 158
Appendix A - Public Procurement (Preference to Make in India) Order, 2017 159
Appendix B - Integrity Pac ------------------------------------------------------------------------------ 165
HLL Infra Tech Services Limited
SECTION I
NOTICE INVITING TENDER (NIT)
Tender Enquiry No.: HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 Dated: 13.12.2018
(1) Procurement & Consultancy Services Division of HLL Infra Tech Services Limited (HITES), a
fully owned subsidiary of HLL Lifecare Ltd. (HLL), for and on behalf of Govt. of India, invites
sealed tenders, from eligible and qualified tenderers for supply & installation of Furniture to
Medical Colleges/ Institutes as mentioned in this Tender Enquiry Document:
Sch. Name of items EMD Processing

No RFx No Quantity Fee
(in INR)
Administrative Furniture as detailed in
1 3000003616 1 1,06,70,500 11,800
Section VI
Note: -
1. Any site modification required for proper installation of the furniture and to
match aesthetically as per the building design has to be done by the bidder.
2. Processing Fee is inclusive of GST @18% (Our GSTIN: 09AADCH4882R1ZP)
3. The bidder must quote for all the items in the BOQ of the Schedule, failing
which the bid will be considered Non- Responsive.
(2) Tender timeline:

Sl.
Description Schedule
No.
a. Last date for receipt of Pre-bid queries 19.12.2018, 1700 Hrs
21.12.2018, 1100 Hrs
HLL Infra Tech Services Limited,
b. Pre-bid meeting date, time, Venue Procurement & Consultancy Services
Division, B-14 A, Sector-62,
Noida-201307
04.01.2019, 1200 Hrs
c. Closing date & time for submission of online bids
Closing date & time for submission of tender 04.01.2019, 1400 Hrs
d.
processing fee and EMD in physical form*
04.01.2019, 1430 Hrs
e. Time and date of opening of online bids
Venue for :- HLL Infra Tech Services Limited,
 Submission of tender processing fee, EMD in Procurement & Consultancy Services
f.
physical form. Division, B-14 A, Sector-62,
 Tender Opening-Tech Bid Noida-201307
* Bidders have to submit Original Bank Instruments for processing fee and EMD within the
above mentioned date and time
HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 3 of 175

SPECIFIC Instructions for e-Tender Participation:-
(1) The tenders are invited through the e-tender portal of HLL/HITES
(https://etender.lifecarehll.com/irj/portal) only.
(2) The prospective bidders have to register in the e-tender portal for participating in the tender.
There is no registration fee. The instruction for registering in the portal along with video tutorial
is available in the Bidder Help Documents provided in thee-tender portal login screen.
(3) Bidders should have a valid Class 3 Digital Signature Certificate with signing and encryption
keys.
(4) On completion of the registration process, the bidders will be provided user ID and password
within 72 hours (excepting non-working days). In order to submit the bids electronically bidders
are required to have a valid Class 3 Digital Signature Certificate (signing and encryption/
decryption certificates).
(5) Bidders can access the portal for viewing/ downloading the tender enquiry document& uploading
tender(s) after the receipt of User ID & Password.
(6) Bidders are requested to go through the Bidder Help Documents on e-tender portal before
proceeding for bidding.
(7) The bidders shall submit the required Processing Fee (in form of Demand Draft or Banker‘s
Cheque) and EMD (as per GIT clause no. 19.3) in physical form in favour of ‗HLL Infra Tech
Services Limited‘ at the scheduled time and venue. Processing Fee is required from all the bidders
irrespective of their registration with NSIC or any other Govt. organisation
(8) Tenderer may download the tender enquiry documents from the web site www.hllhites.com or
www.lifecarehll.com or www.eprocure.gov.in/cppp or https://etender.lifecarehll.com/irj/portal.
(9) The submission of tender online can only be done thru‘ https://etender.lifecarehll.com/irj/portal.
(10) All prospective tenderers may attend the Pre Tender meeting. The venue, date and time indicated
above.
(11) Tenderers shall ensure that their bids complete in all respects, are submitted online through HLL e-
portal (as described above) ONLY. No DEVIATION is acceptable.
IMPORTANT NOTE:-
Processing Fee and EMD (as applicable) should be deposited within the scheduled date & time in the
Tender Box located at:
HLL Infra Tech Services Limited,

Procurement and Consultancy Division,
B-14 A, Sector-62, Noida-201307, Uttar Pradesh
CEO

SECTION - II
GENERAL INSTRUCTIONS TO TENDERERS (GIT)
CONTENTS
Sl. No. Topic Page No.

A PREAMBLE
1 Definitions and Abbreviations 7
2 Introduction 8
3 Rate Contract / Parallel Rate Contract 8
4 Language of Tender 8
5 Eligible Bidders 8
6 Eligible Goods and Services 9
7 Tendering Expense 10
B TENDER ENQUIRY DOCUMENTS
8 Contents of Tender Enquiry Documents 10
9 Amendments to Tender Enquiry Documents 11
10 Clarification of Tender Enquiry Documents 11
C PREPARATION OF TENDERS
11 Documents Comprising the Tender 11
12 Tender Currencies 13
13 Tender Prices 13
14 Indian Agent – Deleted 14
15 Firm Price / Variable Price 14
16 Delivery Period 14
17 Documents Establishing Bidder‘s Eligibility and Qualifications 14
18 Documents Establishing Good‘s Conformity to Tender Enquiry Document 15
19 Earnest Money Deposit (EMD) 15
20 Tender Validity 16
21 Digital Signing of e-Tender 17
D SUBMISSION OF TENDERS
22 Submission of e-Tenders 17
23 Late Tender 19
24 Alteration and Withdrawal of e-Tender 19
E TENDER OPENING
25 Opening of e-Tenders 19
F SCRUTINY AND EVALUATION OF TENDERS
26 Basic Principle 19
27 Preliminary Scrutiny of Tenders 19
28 Minor Informality/Irregularity/Non-Conformity 20
29 Discrepancy in Prices 20
30 Qualification Criteria 21
31 Deleted

Sl. No. Topic Page No.

32 Purchase / Price preference 21
33 Comparison of Tenders 21
Additional Factors and Parameters for Evaluation and Ranking of Responsive
34 21
Tenders
35 Bidder‘s capability to perform the contract 24
36 Contacting the Purchaser 25
G AWARD OF CONTRACT
37 Purchaser‘s Right to Accept any Tender and to Reject any or All Tenders 25
38 Award Criteria 25
39 Letter of Award 25
40 Issue of Rate Contract 25
41 Non-receipt of Performance Security and Contract by the Purchaser/Consignee 26
42 Return of EMD 26
43 Publication of Tender Result 26
44 Book Examination Clause 26
45 Integrity Pact 27
46 Cartel Formation 27

GENERAL INSTRUCTIONS TO TENDERERS (GIT)
A. PREAMBLE
1. Definitions and Abbreviations
1.1 The following definitions and abbreviations, which have been used in these documents shall have
the meaning as indicated below:
1.2 Definitions:
i. ―Purchaser‖ means the organization purchasing goods and services.
ii. ―eTender‖ means Bids / Quotation / Tender received from a Firm / Tender / Bidder.
iii. ―Tenderer‖ means Bidder / the Individual or Firm submitting Bids / Quotation / Tender.
iv. ―Supplier‖ means the individual or the firm supplying the goods and services as incorporated
in the contract.
v. ―Goods‖ means the articles, material, commodities, livestock, furniture, fixtures, raw
material, spares, instruments, machinery, equipment, medical equipment, industrial plant,
etc. which the supplier is required to supply to the purchaser under the contract.
vi. ―Services‖ means services allied and incidental to the supply of goods, such as
transportation, installation, commissioning, provision of technical assistance, training, after
sales service, maintenance service and other such obligations of the supplier covered under
the contract.
vii. ―Earnest Money Deposit‖ EMD means Bid Security / monetary or financial guarantee to be
furnished by a bidder.
viii. ―Contract‖ means the written agreement entered into between the purchaser and/or
consignees and the supplier, together with all the documents mentioned therein and
including all attachments, annexure etc. therein.
ix. ―Rate Contract‖ means contracts for the supply of stores at specified rates ordered during the
period covered by the contract. No fixed quantities are mentioned in the contract, and the
contractor is bound to execute any order from the HITES at the rates specified in the contract
provided the supply order is placed within the rate contract period.
x. ―Supply Order‖ means an order on a contractor to supply against Rate Contract. The term
―Requisition‖ will not be used.
xi. ―Performance Security‖ means monetary or financial guarantee to be furnished by the
successful bidder for due performance of the contract placed on it. Performance Security is
also known as Security Deposit.
xii. ―Consignee‖ means the Hospital/Institute/Medical College/person to whom the goods are
required to be delivered as specified in the Contract. If the goods are required to be delivered
to a person as an interim consignee for the purpose of despatch to another person as provided
in the Contract then that ―another‖ person is the consignee, also known as the ultimate
consignee.
xiii. ―Specification‖ means the document/standard that prescribes the requirement with which
goods or service has to conform.
xiv. ―Inspection‖ means activities such as measuring, examining, testing, gauging one or more
characteristics of the product or service and comparing the same with the specified
requirement to determine conformity.
xv. ―Day‖ means calendar day.

xvi. ―HITES‖ means HLL Infra Tech Services Limited, a fully owned subsidiary of HLL
Lifecare Limited.
1.3 Abbreviations:
i. ―T E Document‖ means Tender Enquiry Document
ii. ―NIT‖ means Notice Inviting Tenders
iii. ―GIT‖ means General Instructions to Tenderers
iv. ―SIT‖ means Special Instructions to Tenderers
v. ―GCC‖ means General Conditions of Contract
vi. ―SCC‖ means Special Conditions of Contract
vii. ―DGS&D‖ means Directorate General of Supplies and Disposals
viii. ―NSIC‖ means National Small Industries Corporation
ix. ―PSU‖ means Public Sector Undertaking
x. ―CPSU‖ means Central Public Sector Undertaking
xi. ―LSI‖ means Large Scale Industries
xii. ―MSEs‖ means Micro & Small Enterprises
xiii. ―LC‖ means Letter of Credit
xiv. ―DP‖ means Deliver Period
xv. ―BG‖ means Bank Guarantee
xvi. ―GST‖ means Goods and Service Tax
xvii. ―CD‖ means Custom Duty
xviii. ―RR‖ means Railway Receipt
xix. ―BL‖ means Bill of Lading
xx. ―EXW‖ means Ex-Works
xxi. ―FOB‖ means Free on Board
xxii. ―FCA‖ means Free Carrier
xxiii. ―FOR‖ means Free on Rail
xxiv. ―CIF‖ means Cost, Insurance and Freight
xxv. ―CIP (Destinations)‖ means Carriage and Insurance Paid up to named port of destination.
Additional the Insurance (local transportation and storage) would be extended and borne
by the Supplier from warehouse to the consignee site for a period including 3 months
beyond date of delivery.
xxvi. ―DDP‖ means Delivery Duty Paid named place of destination (consignee site)
xxvii. ―INCONTERMS‖ means International Commercial Terms as on the date of Tender
Opening
xxviii. ―MoHFW‖ means Ministry of Health & Family Welfare, Government of India
xxix. ―CMC‖ means Comprehensive maintenance Contract (labour, spare and preventive
maintenance)
xxx. ―RT‖ means Re-Tender
xxxi. ―RC‖ means Rate Contract
xxxii. ―SO‖ means Supply Order.
2. Introduction
2.1 The Purchaser has issued these TE documents for purchase of Medical equipment/goods and
related services on behalf of MoHFW, Govt of India as mentioned in Section VI – ―List of
Requirements‖, which also indicates, interalia, the delivery schedule offered, terms and place of
delivery.
2.2 This section (Section II – ―General Instructions to Tenderers‖) provides the relevant information
as well as instructions to assist the prospective bidders in preparation and submission of tenders.

It also includes the mode and procedure to be adopted by the purchaser for receipt and opening as
well security and evaluation of tenders and subsequent placement of contract.
2.3 The bidders shall also read the Special Instructions to Tenderers (SIT) related to this purchase, as
contained in Section III of these documents and follow the same accordingly. Whenever there is
a conflict between the GIT and the SIT, the provisions contained in the SIT shall prevail over
those in the GIT.
2.4 Before formulating the tender and submitting the same to the purchaser, the bidder should read
and examine all the terms, conditions, instructions, checklist etc. contained in the TE documents.
Failing to provide and/or comply with the required information, instructions, etc. incorporated in
these TE documents may result in rejection of its tender.
2.5 The Rate Contract to be awarded pursuant to this tender enquiry and supply orders placed against
the rate contract so awarded will be governed by the terms and conditions as contained in the
following sections:
a. General Instructions to Tenderers – Section II
b. Special Instructions to Tenderers – Section III
c. General Conditions of Contract – Section IV
d. Special Conditions of Contract – Section V
e. List of Requirements – Section VI
f. All other contents of the Tender Enquiry Document as mentioned in clause 8.1
3. Rate Contract / Parallel Rate Contract
3.1 Purchaser reserves the rights for placement of Rate Contract/conclusion of parallel Rate
contracts. The Purchaser(s) also reserve(s) right (1) to enter into parallel Rate Contract(s)
simultaneously or at any time during the period of the rate contract with one or more bidder(s) as
he/they may think fit and (2) to place ad-hoc contract or contracts simultaneously or at any time
during the period of this contract with one or more supplier(s) / bidder(s) for such quantity of
such item or items as the Purchaser (whose decision shall be final) may determine.
3.2 Purchaser also reserves the right to arrive at reasonable eligible L-1 price and make counter
offers to higher quoting eligible firms for awarding Parallel Rate Contracts.
3.3 The successful bidders shall note that a supply order may be placed up to the last day of the
currency of the Rate Contract.
4. Language of Tender
4.1 The tender submitted by the bidder and all subsequent correspondences and documents relating
to the tender exchanged between the bidder and the purchaser, shall be written in the English
language, unless otherwise specified in the Tender Enquiry. However, the language of any
printed literature furnished by the bidder in connection with its tender may be written in any
other language provided the same is accompanied by an English translation and, for the purpose
of interpretation of the tender, the English translation shall prevail.
4.2 The tender submitted by the bidder and all subsequent correspondences and documents relating
to the tender exchanged between the bidder and the purchaser, may also be written in the Hindi
language, provided that the same are accompanied by English translation, in which case, for the
purpose of interpretation of the tender etc., the English translations shall prevail.
5. Eligible Bidders

This invitation for tenders is open to all suppliers who fulfil the eligibility criteria specified in
these documents.
6. Eligible Goods and Services
All goods and related services to be supplied under the contract shall have their origin in India or
any other country with which India has not banned trade relations. The term ―origin‖ used in this
clause means the place where the goods are mined, grown, produced, or manufactured or from
where the related services are arranged and supplied.
7. Tendering Expense
The bidder shall bear all costs and expenditure incurred and/or to be incurred by it in connection
with its tender including preparation, mailing and submission of its tender and for subsequent
processing the same. The purchaser will, in no case be responsible or liable for any such cost,
expenditure etc. regardless of the conduct or outcome of the tendering process.
B. TENDER ENQUIRY DOCUMETNS
The tender document should be read in conjunction with the Notice Inviting Tender (NIT) a copy of
which is enclosed with this document. All clauses should be read in conjunction with any other
instructions given elsewhere in this document on the same subject matter of the clause.
8. Content of Tender Enquiry Documents
8.1 In addition to Section I – ―Notice Inviting Tender‖ (NIT), the TE document include:
 Section II - General Instructions to Tenderers (GIT)
 Section III - Special Instructions to Tenderers (SIT)
 Section IV - General Conditions of Contract (GCC)
 Section V - Special Conditions of Contract (SCC)
 Section VI - List of Requirements
 Section VII - Technical Specification
 Section VIII - Quality Control Requirement
 Section IX - Qualification Criteria
 Section X - Tender Form
 Section XI - Price Schedules
 Section XII - Questionnaire
 Section XIII - Bank Guarantee Form for EMD
 Section XIV - Manufacturer‘s Authorisation Form
 Section XV - Bank Guarantee Form for Performance Security / CMC Security
 Section XVI - Contract Forms (Rate Contract and Supply Order)
 Section XVII -Proforma of Consignee Receipt Certificate
 Section XVIII - Proforma of Final Acceptance Certificate by the consignee
 Section XIX - Check List for Bidders
 Section XX - Form for Integrity Pact
 Section XXI -Notice-cum-cancellation letter
 Section XXII - Revocation-cum-cancellation letter

8.2 The relevant details of the required goods/equipment and services, the terms, conditions and
procedure for tendering, tender evaluation, placement of contract, the applicable contract terms
and, also, the standard formats to be used for this purpose are incorporated in the above mentioned
documents. The interested bidders are expected to examine all such details etc. to proceed further.

9. Amendments to TE document
9.1 At any time prior to the deadline for submission of tenders, the purchaser may, for any reason
deemed fit by it, modify the TE documents by issuing suitable amendment(s) to it. The
amendments, if any shall be posted only in the websites mentioned in NIT (Section-I).
9.2 In order to provide reasonable time to the prospective bidders to take necessary action in preparing
their tenders as per the amendment, the purchaser may, at its discretion extend the deadline for the
submission of tenders and other allied time frames, which are linked with that deadline.
10. Clarification of TE document
10.1 A tenderer requiring any clarification or elucidation on any issue of the TE documents may take
up the same with the purchaser in writing on their letter head duly signed and scanned through
email to [email protected] and [email protected]. The purchaser will respond to such
request provided the same is received by the purchaser within the due date mentioned in the
NIT. Any queries/representations received later shall not be taken into cognizance
C. PREPARATION OF e TENDERS
11. Documents Comprising the Tender
11.1 The tender(s) shall only be submitted online as mentioned below:

11.2 Technical Bid (Consisting of Techno-Commercial bids in excel format provided with the tender
enquiry along with the supporting documents i.e. scanned copies of Tender Processing Fee, EMD,
Eligibility Criteria & Technical Specifications viz. Product Specification Sheets/Brochures, OEM
Certificate, etc.) has to be attached in the C-folder of e-tendering module. Bidders have to ensure
that the documents uploaded in pdf format are legible.
11.3 Price Bid has to be submitted in the prescribed excel format provided with the tender enquiry.
Note:
(i) The Tender Processing Fee and EMD, in favor of HLL Infra Tech Services Ltd, are to be
submitted in physical form as per Section - I, Notice Inviting Tender, of this tender enquiry.
(ii) The bidders have to follow the steps listed in Bidding Manual – Attachment Mode available
in the Bidder Help Documents of e-tender portal login screen for uploading the Techno-
Commercial Bid.
A) Details of Technical Tender (Un priced Tender)

Bidders shall furnish the following information along with technical tender:.
i) Techno-Commercial Bid in excel format provided with the tender enquiry

ii) Earnest money Deposit (EMD) furnished in accordance with GIT clause 19.1
alternatively, documentary evidence as per GIT clause 19.2 for claiming exemption
from payment of earnest money.
iii) Tender Form as per Section X (without indicating any prices).
iv) Documentary evidence, as necessary in terms of clauses 5 and 17 establishing that the
tenderer is eligible to submit the tender and, also, qualified to perform the contract if its
tender is accepted.
v) Tenderer/Agent who quotes for goods manufactured by other manufacturer shall furnish
Manufacturer‘s Authorization strictly as per the prescribed format (Section - XIV).

vi) Power of Attorney issued by Competent Authority in favour of the person who is
digitally signing/ uploading the tender(s).
vii) Documents and relevant details to establish in accordance with GIT clause 18 that the
goods and the allied services to be supplied by the tenderer conform to the requirement
of the TE documents.
viii) Performance Statement as per section IX along with relevant copies of orders and end
users‘ satisfaction certificate.
ix) Price Schedule(s) as per Section XI filled up with all the details including Make, Model
etc. of the goods offered with prices blank (without indicating any prices).
x) Certificate of Incorporation.
xi) Self-Attested copies of GST registration certificate and PAN Card.
xii) Non conviction /no pending conviction certification issued by Notary on judicial stamp
paper for preceding three years.
xiii) Self-Attested copies of quality certificates i.e. ISO/ US FDA /CE /BIS Certificates
issued by competent authority, if applicable.
xiv) Documentary evidence stating the status of bidder.
xv) List of procurement agencies of repute to which the tendered product have been
supplied during last 12 months.
xvi) Self-attested copies of annual report, audited balance sheet and profit & loss
account for preceding three years from the date of tender opening.
xvii) Notarized affidavit that tenderer does not have any relation with the person
authorized to evaluate technically or involve in finalizing the tender or will decide the
use of tendered items.
xviii) A self-declaration on Rs. 10/-non-judicial Stamp Paper that the rates quoted in the
tender are the lowest and not quoted less than this to any Government Institution
(State/Central/ other Institute in India) during last two years.
xix) Copies of original product catalogues / data sheet must be enclosed of all quoted items.
xx) The Integrity pact (At Section XX) shall be a part and parcel of this document and
has to be signed by bidder(s) at the pre-tendering stage itself, as a pre-bid obligation
and should be submitted along with the Techno-Commercial Bids. All bidders are
bound to comply with the integrity pact clauses. Bids submitted without signing the
integrity pact will be ab initio rejected without assigning any reason.
B) Price Bid:
Prices are to be quoted in the prescribed Price Bid format in excel provided along with the tender
enquiry in the e-tender portal. The price should be quoted for the accounting unit indicated
in the e-tender document.
Note:
(i) The bidder has to be diligent while filling up the Techno-Commercial Bid and Price Bid
provided in excel formats and must not tamper with the contents of the sheets.
(ii) It is the responsibility of bidder to go through the TE document to ensure furnishing all
required documents in addition to above, if any.
(iii) The bidders have to follow the steps listed in Bidding Manual – Attachment Mode
available in the Bidder Help Documents of e-tender portal login screen for uploading the
Price Bid.
11.2 A person signing (manually or digitally) the tender form or any documents forming part of
the contract on behalf of another shall be deemed to warrant that he has authority to bind

such other persons and if, on enquiry, it appears that the persons so signing had no
authority to do so, the purchaser may, without prejudice to other civil and criminal
remedies, cancel the contract and hold the signatory liable for all cost and damages.
11.3 A tender, which does not fulfill any of the above requirements and/or give evasive
information/reply against any such requirement, shall be liable to be ignored.
11.4 Tender sent by fax/telex/cable shall be ignored.
12. Tender Currencies
12.1 The price to be quoted only in Indian Rupees. Tenders, where prices are quoted in any other
way shall be treated as non-responsive and rejected.
13. Tender Prices
13.1 The Bidder shall indicate on the Price Schedule provided under Section XI all the specified
components of prices shown therein including the unit prices and total tender prices of the
goods and services it proposes to supply against the requirement. All the columns shown in
the price schedule should be filled up as required.
13.2 If a firm quotes NIL charges/consideration, the bid shall be treated as unresponsive and will
not be considered.
13.3 The price quoted by the bidder for the goods shall not be higher than the lowest price charged
for the goods of the same nature, class or description to an individual/ firm/ organization or
department of Government of India or any state Governments. If it is found that the goods
have been supplied at a lower price during the currency of Rate Contract, then such lower
price will be applicable to the goods to be supplied or already supplied.
13.4 While filling up the columns of the Price Schedule, the following aspects should be noted for
compliance:
a) The price of the goods, quoted ex-factory/ex-showroom/ex-warehouse/off-the-shelf, as

applicable, including all taxes and duties i.e. GST. already paid or payable or on the
previously imported goods of foreign origin quoted ex-showroom etc.
b) Charges towards Packing & Forwarding, Inland Transportation, Insurance (local

transportation and storage) would be borne by the Supplier from warehouse to the
consignee site, Loading/Unloading and other local costs incidental to deliver of the goods
to their final destination all over India (consignee details shall be indicated in the Supply
Order).
c) The prices of annual CMC, if applicable, as mentioned in List of Requirements and Price
Schedules.
13.5 Additional information and instruction on Duties and Taxes:
13.5.1 If the Bidder desires to ask for any duties or taxes to be paid extra, the same must be
specifically stated. In the absence of any such stipulation the price will be taken inclusive of
such duties and taxes and no claim for the same will be entertained later.

13.5.2 Goods and Services Tax (GST) :

a. If a tenderer asks for Goods and Services Tax to be paid extra, the rate and nature of
Goods and Services Tax applicable should be shown separately. The Goods and Services
Tax will be paid as per the rate at which it is liable to be assessed or has actually been
assessed provided the transaction is legally liable to Goods and Services Tax and is
payable as per the terms of the contract. If any refund of Tax is received at a later date,
the Supplier must return the amount forth-with to the purchaser.
b. In case within the delivery period stipulated in the contract, there is an increase in the
statutory taxes like GST, Custom Duty, or fresh imposition of taxes which may be levied
in respect of the goods and services specified in the contract, reimbursement of these
statutory variation shall be allowed to the extent of actual quantum of taxes paid by the
supplier. This benefit, however, cannot be availed by the supplier in case the period of
delivery is extended due to unexcused delay by the supplier.
c. But nevertheless, the Purchaser/Consignee shall be entitled to the benefit of any decrease
in price on account of reduction in or remission of customs duty and/or GST or any other
duty or tax or levy or on account of any other grounds. In case of downward revision in
taxes/duties, the actual quantum of reduction of duty must be reimbursed to the
purchaser by the supplier. All such adjustments shall include all reliefs, exemptions,
rebates, concession etc. if any obtained by the supplier.
13.5.3 For insurance of goods to be supplied, relevant instructions as provided under GCC Clause 11
shall be followed.
13.6 The need for indication of all such price components by the bidders, as required in this clause
(viz., GIT clause 13) is for the purpose of comparison of the tenders by the purchaser and will
no way restrict the purchaser‘s right to award the contract on the selected bidder on any of the
terms offered.
14. Indian Agent - Deleted
15. Firm Price
15.1 Unless otherwise specified in the SIT, prices quoted by the bidder shall remain firm and fixed
during the currency of the contract and not subject to variation on any account.
15.2 However, as regards taxes and duties, if any, chargeable on the goods and payable, the
conditions stipulated in GIT clause 13 will apply.
16. Delivery Period
16.1 The delivery period of the goods will be as mentioned in Section VI- List of requirement.
Bidder should however mention quote guaranteed monthly rate of supply and lead time
required for commencement of supply after placement of supply order in Section VIII-
Quality Control Requirements.
17. Documents Establishing Bidder‟s Eligibility and Qualifications

17.1 Pursuant to GIT clause 11, the bidder shall furnish, as part of its tender, relevant details and
documents establishing its eligibility to quote and its qualifications to perform the contract if
its tender is accepted.
17.2 The documentary evidence needed to establish the bidder‘s qualification shall fulfil the
following requirements:
a) In case the bidder offers to supply goods, which are manufactured by some other firm, the
bidder has been duly authorised by the goods manufacturer to quote for and supply the
goods to the purchaser. The bidder shall submit manufacturer‘s authorization letter to this
effect as per the standard form provided under Section XIV in this document.
b) The bidder has the required financial, technical and production capability necessary to
perform the contract and, further, it meets the qualification criteria incorporated in the
Section IX in these documents.
c) In case the tenderer is not doing business in India, it is duly represented by an agent
stationed in India fully equipped and able to carry out the required contractual functions
and duties of the supplier including after sale service, maintenance & repair etc. of the
goods in question, stocking of spare parts and fast moving components and other
obligations, if any, specified in the conditions of contract and/or technical specifications.
18. Documents establishing Goods‟ Conformity to TE document.
18.1 The bidder shall provide in its tender the required as well as the relevant documents like
technical data, literature, drawing etc. to establish that the goods and services offered in the
tender fully conform to the goods and services specified by the purchaser in the TE
documents. For this purpose the bidder shall also provide a clause-by-clause commentary of
the technical specifications and other technical details incorporated by the purchaser in the TE
documents to establish technical responsiveness of the goods and services offered in its
tender.
18.2 In case there is any variation and/or deviation between the goods & services prescribed by the
purchaser and that offered by the bidder, the bidder shall list out the same in a chart form
without ambiguity and provide the same along with its tender.
18.3 If a bidder furnishes wrong and/or misguiding data, statement(s) etc. about technical
acceptability of the goods and services offered by it, its tender will be liable to be ignored and
rejected in addition to other remedies available to the purchaser in this regard.
19. Earnest Money Deposit (EMD)
19.1 Pursuant to GIT clauses 8.1 and 11.1 the bidder shall furnish along with its tender, earnest
money for amount as indicated in the NIT and List of Requirements. The earnest money is
required to protect the purchaser against the risk of the bidder‘s unwarranted conduct as
amplified under sub-clause 19.7 below.
19.2 The tenderers who are currently registered and, also, will continue to remain registered during
the tender validity period as Micro and Small Enterprises (MSEs) as defined in MSE
Procurement Policy issued by Department of Micro, Small and Medium Enterprises (MSME)
or with National Small Industries Corporation, New Delhi shall be eligible for exemption

from EMD. In case the tenderer falls in this category, it should furnish copy of its valid
registration details (with MSME or NSIC, as the case may be).
A) The MSE’s Bidder to note and ensure that nature of services and goods/items
manufactured mentioned in MSE’s certificate matches with the nature of the services and
goods /items to be supplied as per Tender.
B)Traders/resellers/distributors/authorized agents will not be considered for availing benefits

under PP Policy 2012 for MSEs as per MSE guidelines issued by MoMSME.
19.3 The earnest money shall be denominated in Indian Rupees as per GIT clause 12.1. The earnest
money shall be furnished in one of the following forms:
i. Account Payee Demand Draft
ii. Banker‘s cheque
iii. Bank Guarantee
iv. Fixed Deposit Receipt.
19.4 The demand draft or banker‘s cheque shall be drawn on any scheduled commercial bank in
India, in favour of the “HLL Infra Tech Services Limited” payable at New Delhi. Fixed
Deposit Receipt should also in favour of ―HLL Infra Tech Services Limited (A/c: Name of
Bidder)‖ from any scheduled commercial bank in India, payable at New Delhi. In case of bank
guarantee, the same is to be provided from any scheduled commercial bank in India as per the
format specified under Section XIII in these documents.
19.5 The earnest money if submitted in the form of Bank Guarantee or Fixed Deposit Receipt shall
be valid for a period of forty-five (45) days beyond the validity period of the tender. As
validity period of Tender as per Clause 20 of GIT is 120 days, the EMD shall be valid for a
minimum period of 165 days from Techno-Commercial Tender opening date.
19.6 Unsuccessful bidders‘ earnest money will be returned to them without any interest, after
expiry of the tender validity period, but not later than thirty days after conclusion of the
resultant contract. Successful bidder‟s earnest money will be converted as a security
towards performance and operation of Rate Contract and shall be retained /made valid
till two months beyond the validity of Rate Contract.
19.7 Earnest Money is required to protect the purchaser against the risk of the Bidder‘s conduct,
which would warrant the forfeiture of the EMD. Earnest money of a tender will be forfeited, if
the bidder withdraws or amends its tender or impairs or derogates from the tender in any
respect within the period of validity of its tender or if it comes to notice that the
information/documents furnished in its tender is incorrect, false, misleading or forged without
prejudice to other rights of the purchaser. The successful bidder‘s earnest money will be
forfeited without prejudice to other rights of Purchaser if it fails to furnish the required
performance security within the specified period.
20. A. Tender validity

a If not mentioned otherwise in the SIT, the tenders shall remain valid for acceptance for a
period of 120 days (one hundred and twenty days) after the date of tender opening
prescribed in the TE document. Any tender valid for a shorter period shall be treated as
unresponsive and rejected.
b In exceptional cases, the bidders may be requested by the purchaser to extend the validity
of their tenders up to a specified period. Such request(s) and responses thereto shall be

conveyed by fax/email followed by surface mail. The bidders, who agree to extend the
tender validity, are to extend the same without any change or modification of their
original tender and they are also to extend the validity period of the EMD accordingly. A
bidder, however, may not agree to extend its tender validity without forfeiting its EMD.
c. In case the day up to which the tenders are to remain valid falls on/subsequently declared
a holiday or closed day for the purchaser, the tender validity shall automatically be
extended up to the next working day.
20. B. Alternative Tenders
Alternative Tenders are not permitted.
However the Tenderers can quote alternate models meeting the tender specifications of same
manufacturer with single EMD.
For schedules requiring Manufacturer‘s Authorization, only one bidder is permitted to quote for
a particular manufacturer irrespective of models.
21. Digital Signing of e-Tender

The bidders shall submit their tenders as per the instructions contained in GIT Clause 11.
Tenders shall be uploaded with all relevant PDF format. The relevant tender documents should
be uploaded by an authorised person having Class 3B digital signature certificate
D. SUBMISSION OF TENDERS
22. Submission of Tenders
22.1 The tender shall be submitted online only.

(i) Pre-qualification and Technical compliance along with the Techno-Commercial Bid in excel
format:
a) Scanned copies of tender processing fee and EMD
b) Manufacturer‘s authorization as per Section XIV in case bid is submitted by an Indian

agent (A declaration must be attached here in case directly quoted by a manufacturer or a
document establishing the relation of the Indian office with the manufacturer in case
quoted by Indian office of the manufacturer).
c) Tender Form as per Section X.
d) Compliance of all terms and conditions of TED like- warranty, CMC, delivery period,
delivery terms, payment terms, Liquidated Damages Clause, Arbitration clause, etc on
letter head.
e) Declaration regarding Fall Clause and Deregistration, debarment from any Govt Dept/
Agencies
f) Copy of PAN & GST Registration Certificate.
g) Certificate of Incorporation/ or a Declaration in case the firm is being a proprietary firm.

h) Abridged Annual report of last 03 years (Balance sheet and Profit & Loss Account)
completed till March 2017, in pdf format.
i) Name, address and details of account with respect to bidder.
j) Quality Control Requirements as per Section VIII clearly indicating the production
capacity.
k) Performance statement along with required PO copies and its corresponding end user‘s
satisfactory performance certificate as per section IX.
l) Technical Bid along with clause-by-clause technical compliance statement for the quoted
goods vis-à-vis the Technical specifications along with product catalogue and data sheet in
the tender enquiry.
m) The bidder should submit blank proforma invoice from the foreign manufacturer along
with his technical bid, duly mentioning the specifications and code number of the parts
quoted.
n) The original proforma invoices from the foreign principal will be applicable in case of
100% subsidiary companies incorporated in India also.
o) In case the bidder quotes an equipment of a foreign manufacturer and submits the
documents as per Clause 22.1 (i) l & m from the subsidiary company of the foreign Original
Equipment Manufacturer in India, the bidder must submit the Power of Attorney given to
the subsidiary company by the foreign Original Equipment Manufacturer, authorizing it to
do business and perform all obligations for and on behalf of the foreign manufacturer
company, in India.
p) The Integrity pact (At Section XX) shall be a part and parcel of this document and has
to be signed by bidder(s) at the pre-tendering stage itself, as a pre-bid obligation and
should be submitted along with the Techno-Commercial Bids. All bidders are bound
to comply with the integrity pact clauses. Bids submitted without signing the integrity
pact will be ab initio rejected without assigning any reason.
(ii) PRICE BID
a) The tenderers must ensure that they submit the Price Bid in prescribed format uploaded
along with the tender enquiry. It is the responsibility of the bidder to ensure that the
contents of the format are not tampered.
b) The tenderers must ensure that they submit the on-line tenders not later than the closing
time and date specified for submission of tenders.
c) Along with price bid recent purchase order copies for the same model and technical
configuration issued by institute of National importance and/or reputed central/state
government hospitals should be uploaded in pdf form for reasonability of the offered price.
d) The bidder should submit the copy of original proforma invoice from the foreign
manufacturer along with the price bid.
e) The supplier shall justify the present quotes based on previous purchase orders for similar
project executed either in India or Globally. If they quote any new model or upgraded
version of earlier model, they may mention the same in their tender.

22.2 The bidders must ensure that they submit the on-line tenders not later than the closing time and
date specified for submission of tenders. They shall also ensure to submit the original Tender
Processing Fee and EMD within its scheduled date & time.
23. Late Tender
There is NO PROVISION of uploading late tender beyond stipulated date & time in the e-
tendering system.
24. Alteration and Withdrawal of Tender
The tenderer is permitted to change, edit or withdraw its bid on or before the end date & time of
bid opening.
E. Opening of e-Tenders
25. Opening of e-tenders
25.1 The purchaser will open the e-tenders at the specified date and time and at the specified place as
indicated in the NIT. In case the specified date of tender opening falls on / is subsequently
declared a holiday or closed day for the purchaser, the tenders will be opened at the appointed
time and place on the next working day.
25.2 Authorized representatives of the bidders, who have submitted tenders on time may attend the
tender opening provided they bring with them letters of authority from the corresponding
bidders. The tender opening official(s) will prepare a list of the representatives attending the
tender opening. The list will contain the representatives ‟names & signatures and
corresponding bidders‖ names and addresses.
25.3 Two-bid system as mentioned in Para 21.6 above will be as follows:
The Techno-Commercial Tenders are to be opened in the first instance, at the prescribed time
and date as indicated in NIT. These Tenders shall be scrutinized and evaluated by the
competent committee/authority with reference to parameters prescribed in the TE document.
During the Techno - Commercial Tender opening, the tender opening official(s) will read the
salient features of the tenders like brief description of the goods offered, delivery period,
Earnest Money Deposit and any other special features of the tenders, as deemed fit by the
tender opening official(s). Thereafter, in the second stage, the Price Tenders of only the Techno
- Commercially acceptable offers (as decided in the first stage) shall be opened for further
scrutiny and evaluation on a date notified after the evaluation of the Techno – Commercial
tender. The prices, special discount if any of the goods offered etc., as deemed fit by tender
opening official(s) will be read out.
F. SCRUTINY AND EVALUATION OF TENDERS

26. Basic Principle
Tenders will be evaluated on the basis of the terms & conditions already incorporated in the TE
document, based on which tenders have been received and the terms, conditions etc. mentioned
by the bidders in their tenders. No new condition will be brought in while scrutinizing and
evaluating the tenders.
27. Preliminary Scrutiny of Tenders

27.1 The Purchaser will examine the Tenders to determine whether they are complete, whether any
computational errors have been made, whether required sureties have been furnished and,
whether the documents uploaded are in legible form.
27.2 The Purchaser‘s determination of a Tender‘s responsiveness is to be based on the contents of

the tender itself without recourse to extrinsic evidence
27.3 The tenders will be scrutinized to determine whether they are complete and meet the essential
and important requirements, conditions etc. as prescribed in the TE document. The tenders,
which do not meet the basic requirements, are liable to be treated as non-responsive and will be
summarily ignored.
27.4 The following are some of the important aspects, for which a tender shall be declared non-
responsive during the evaluation and will be ignored;
(i) Tender validity is shorter than the required period.
(ii) Required EMD or its exemption documents have not been provided.
(iii) Tenderer has not agreed to give the required performance security of required amount in
an acceptable form in terms of GCC clause 5, read with modification, if any, in Section -
V – ―Special Conditions of Contract‖, for due performance of the contract.
(iv) Poor/ unsatisfactory past performance.
(v) Tenderers who stand deregistered/banned/blacklisted by any Govt. Authorities.
(vi) Tenderer is not eligible as per GIT Clauses 5.1 & 17.1.
(vii) Tenderer has not agreed to other essential condition(s) specially incorporated in the
tender enquiry, like delivery terms, delivery schedule, terms of payment, liquidated
damages clause, warranty clause, dispute resolution mechanism applicable law.
28. Minor Informality/Irregularity/Non-Conformity
28.1 If during the preliminary examinations, the purchaser find any minor informality and/or
irregularity and/or non-conformity in a tender, the purchaser may waive the same provided it
does not constitute any material deviation and financial impact and, also, does not prejudice or
affect the ranking order of the bidders. Wherever necessary, the purchaser will convey its
observation on such ‗minor‘ issues to the bidder in writing asking the bidder to respond by a
specific date. If the bidder does not reply by the specified date or gives evasive reply without
clarifying the point at issue in clear terms, that tender will be liable to be ignored.
28.2 The purchaser may seek clarifications of historical nature from the bidders which has no
bearings on prices.
29 Discrepancies in Prices
29.1 If, in the price structure quoted by a bidder, there is discrepancy between the unit price and the
total price (which is obtained by multiplying the unit price by the quantity), the unit price shall
prevail and the total price corrected accordingly, unless the purchaser feels that the bidder has
made a mistake in placing the decimal point in the unit price, in which case the total price as
quoted shall prevail over the unit price and the unit price corrected accordingly.
29.2 If there is an error in a total price, which has been worked out through addition and/or
subtraction of subtotals shall prevail and the total corrected; and
29.3 If there is a discrepancy between the amount expressed in words and figures, the amount in
words shall prevail, subject to sub clause 29.1 and 29.2 above.

29.4 If, as per the judgement of the purchaser, there is any such arithmetical discrepancy in a tender
the same will be suitably conveyed to the bidder. If the bidder does not agree to the
observation of the purchaser, the tender is liable to be ignored.
30 Qualification Criteria
30.1 Tenders of the bidders, who do not meet the required Qualification Criteria prescribed in
Section IX will be treated as non-responsive and will not be considered further.
30.2 The Purchaser reserves the right to relax the Norms on Prior Experience for Start-ups and
Micro & Small Enterprises in Public Procurement.
The Start-ups are defined in Annexure-A of the ―Action Plan for Start-ups in India‖. The
same is available on the website of Department of Industrial policy and Promotion (DIPP),
Ministry of Commerce & Industry.
The Notification is available in the below link:
http://www.finmin.nic.in/the_ministry/dept_expenditure/ppcell/RelaxNorms_StarupMedE
nterprise25072016.pdf
The FAQs are available in the below link:
http://dipp.nic.in/English/Investor/startupindia/FAQs_StartupIndia_30March2016.pdf
31 Deleted
32 Schedule-wise Evaluation
32.1 In case the List of Requirements contains more than one schedule, the responsive tenders will
be evaluated and compared separately for each schedule. The tender for a schedule will not be
considered if the complete requirements prescribed in that schedule are not included in the
tender.
33 Comparison of Tenders
Unless mentioned otherwise in Section – III – Special Instructions to Tenderers and Section –
VI – List of Requirements, the comparison of the responsive tenders shall be carried out on
Delivery Duty Paid (DDP) consignee site basis. The quoted Site Modification Work prices and
Comprehensive Annual Maintenance charges (CMC) prices will also be added for
comparison/ranking purpose for evaluation. “Net Present value (NPV) of the actual CMC
price quoted for the required CMC period after the warranty period shall be considered
for bid comparison and the NPV will be calculated after discounting the quoted CMC
price by a discounting factor of 10% per annum.”
34 Additional Factors and Parameters for Evaluation and Ranking of Responsive Tenders
34.1 Further to GIT Clause 34 above, the purchaser‘s evaluation of a tender will include and take
into account the following:
i) In the case of goods manufactured in India or goods of foreign origin already located in India,
GST or any other taxes which will be contractually payable (to the tenderer), on the goods if
a contract is awarded on the tenderer; and
ii)Deleted.

34.2 The purchaser‘s evaluation of tender will also take into account the additional factors, if any,
incorporated in SIT in the manner and to the extent indicated therein.
34.3 The Purchaser reserves the right to give the purchase preference to small-scale sectors etc. and
purchase preference to central public sector undertakings as per the instruction in vogue while
evaluating, comparing and ranking the responsive tenders.
i. In exercise of powers conferred in Section 11 of the Micro, Small and Medium Enterprises
Development (MSMED) Act 2006, the Government has notified a new Public Procurement
Policy for Micro & Small Enterprises effective from 1st April 2012. The policy mandates that
25% of procurement of annual requirement of goods and services by all Central
Ministries/Public Sector Undertakings will be from the micro and small enterprises. The
Government has also earmarked a sub-target of 4% procurement of goods & services from
MSEs owned by SC/ST entrepreneurs out of above said 25% quantity.
ii. In accordance with the above said notification, the participating Micro and Small Enterprises
(MSEs) in a tender, quoting price within the band of L 1+15% would also be allowed to supply
a portion of the requirement by bringing down their price to the L 1 price, in a situation where
L 1 price is from someone other than an MSE. Such MSEs would be allowed to supply up to
25% of the total tendered value. In case there are more than one such eligible MSE, the 25%
supply will be shared equally. Out of 25% of the quantity earmarked for supply from MSEs,
4% quantity is earmarked for procurement from MSEs owned by SC/ST entrepreneurs.
However, in the event of failure of such MSEs to participate in the tender process or meet the
tender requirements and the L 1 price, the 4% quantity earmarked for MSEs owned by SC/ST
entrepreneurs will be met from other participating MSEs.
iii. The MSEs fulfilling the prescribed eligibility criteria and participating in the tender shall
enclose with their tender a copy of their valid registration certificate with District Industries
Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or
Coir Board or National Small Industries Corporation or any other body specified by Ministry of
Micro and Small enterprises in support of their being an MSE, failing which their tender will be
liable to be ignored.
iv. Special provision for Micro and Small Enterprise owned by women. Out of the total annual
procurement from Micro and Small Enterprises, 3% from within the 25% target shall be
earmarked for procurement from Micro and Small Enterprise owned by women.
Note: “If the bidder is a MSME, it shall declare in the bid document the Udyog Aadhar
Memorandum Number issued to it under the MSMED Act, 2006. If a MSME bidder do not
furnish the UAM Number along with bid documents, such MSME unit will not be eligible for
the benefits available under Public Procurement Policy for MSEs Order 2012.”
34.4 Preference to Make in India: As per the order issued by Department of Industrial Policy and
Promotion (DIPP) vide No. P-45021/2/2017-BE-II dated 15.06.2017; the purchaser
reserves the right to give preference to the local supplier. A copy of this order is enclosed
at Appendix-A which will form a part of this TED for evaluation and ranking of bids. A
local supplier (definition of ‗local supplier‘ is given in clause 2 of the aforesaid order of
DIPP) has to submit the following along with their tender(s) failing which their bid will be
evaluated without considering such preference mentioned in the DIPP order dated
15.06.2017:

a.The local supplier at the time of tender, bidding or solicitation shall be required to
provide self-certification that the item offered meets the minimum local content and shall
give details of the location(s) at which the local value addition is made.
b.In cases of procurement for a value in excess of Rs. 10 crores. the local supplier shall be
required to provide a certificate from the statutory auditor or cost auditor of the company
(in the case of companies) or from a practicing cost accountant or practicing chartered
accountant (in respect of suppliers other than companies) giving the percentage of local
content.
The DIPP has notified a Public Procurement (Preference to Make in India) Order, 2017 vide
Order no P-45021/2/2017-B.E-II dated 15th June 2017 (Annexure -1). The procurement policy
for Micro & Small Enterprises 2012 has been notified under MSMED Act, 2006 (Annexure 2).
The orders mandates that purchase preference shall be given to local suppliers and MSEs in all
procurement undertaken by procuring entities. General principles as per above orders and
criteria fixed by MoHFW shall be followed for various scenarios for award of contract.
Accordingly, the criteria of award of contract will be as under:
a. In procurement of goods where there is sufficient local capacity and local competition and
where the estimated value of procurement is Rs.50 lakhs or less, only local suppliers shall
be eligible.
b. If the estimated value of procurement of goods is more than Rs.50 lakhs and which are
divisible in nature, the following procedure would apply:
I. In case L1 firm is a local supplier :
i. The L1 bidder will be awarded full quantity or 75% quantity in case MSEs quotes
are within margin of price preference and also accepts L-1 prices.
ii. MSME bidders falling under the margin of purchase preference would be awarded
upto 25% of the tendered quantity subject to matching the L-1 rate.
II. In case L1 firm is not a local supplier :
i. 50% of the tender quantity shall be awarded to L1 bidder. Thereafter, the lowest
bidder among the local suppliers, will be awarded remaining 50% quantity
subject to the local supplier‘s quoted prices falling within margin of price
preference and match the L1 price.In case such lowest eligible local supplier fail
to match the L-1 price or accept less than the offered quantity, the next higher
local supplier within the margin of purchase preference shall be invited to match
the L-1 price for remaining quantity and so on, and contract shall be awarded
accordingly.
ii. The MSME bidders falling under Purchase Preference would be awarded 25% of
the tendered quantity subject to matching the L-1 price.
c. If the estimated value of procurement of goods is more than Rs.50 lakhs and which are
not divisible , the following procedure would apply:
(i). Among all qualified bids, the lowest bid will be termed as L-1. If L-1 is from local a local
supplier, the contract will be awarded to L-1.
(ii). If L-1 is not from local supplier, the lowest bidder among the local suppliers, will be
invited to match the L-1 price subject to local supplier‘s quoted prices falling within the margin
of purchase preference, and the contract shall be awarded to such local supplier subject to
matching the L-1 price.
(iii). In case such lowest eligible local supplier fails to match the L-1 price, the local supplier
with the next higher bid within the margin of purchase preference shall be invited to match the
L-1 price and so on and contract shall be awarded accordingly. In case none of the local
suppliers within the margin of purchase preference matches the L-1 price then the contract may
be awarded to L-1 bidder.
34.5 Minimum Local Content: A supplier shall be considered as local supplier provided the
minimum local content of the offered item is 50%.

34.6 Margin of Purchase Preference: The margin of purchase preference shall be 25%.
34.7 Manufacture under license/technology collaboration agreements with phased

indigenization are exempted from meeting the stipulated local content if the product is being
manufactured in India under a license from a foreign manufacturer who holds
intellectual property rights and where there is a technology collaboration agreement/transfer of
technology agreement for indigenous manufacture of a product developed abroad with clear
phasing of increase in local content
34.8 Verification of local content

a. The local supplier at the time of tender, bidding or solicitation shall be required
to provide self-certification that the item offered meets the minimum local content and
shall give details of the location(s) at which the local value addition is made.
b. In cases of procurement for a value in excess of Rs. 10 crores, the local supplier
shall require to provide a certificate from the statutory auditor or cost auditor of the
company (in the case of companies) or from a practicing cost accountant or practicing
chartered accountant (in respect of suppliers other than companies) giving the
percentage of local content.
c. Decisions on complaints relating to implementation of this Order shall be taken
by the competent authority which is empowered to look into procurement-related
complaints relating the procuring entity.
d. A constituted committee with internal and external experts will examine for
independent verification of self-declarations and auditor‘s/accountant‘s certificates on
random basis and in the case of complaints.
e. A fees of Rs.11,800/- (Eleven Thousand and Eight Hundred Only) (including
GST) in the form of demand draft favouring HLL Infra Tech Services Ltd., payable at
NOIDA, is required to be deposited with complaints for verification of local content.
f. False declarations will be breach of the Code of Integrity under Rule
175(1)(i)(h) of the General Financial Rules for which a bidder or its successors can be
debarred for up to two years as per Rule 151(iii) of the General Financial Rules along
with such other actions as may be permissible under law.
g. A supplier who has been debarred by any procuring entity for violation of this
Order shall not be eligible for preference under this Order for procurement by any other
procuring entity for the duration of the debarment. The debarment for such other
procuring entities shall take effect prospectively from the date on which it comes to the
notice of other procurement entities.
35 Bidder‟s capability to perform the contract
35.1 The purchaser, through the above process of tender scrutiny and tender evaluation will
determine to its satisfaction whether the tenderer, whose tender has been determined as the
lowest evaluated responsive tender is eligible, qualified and capable in all respects to perform
the contract satisfactorily. If, there is more than one schedule in the List of Requirements,
then, such determination will be made separately for each schedule.
35.2 The above mentioned determination will, interalia, take into account the bidder‘s financial,
technical and production capabilities for satisfying all the requirements of the purchaser as
incorporated in the TE document. Such determination will be based upon scrutiny and
examination of all relevant data and details submitted by the bidder in its tender as well as
such other allied information as deemed appropriate by the purchaser.

35.3 Purchaser reserves the right to assess/verify the credentials and capability/capacity of the
bidders/manufacturers before awarding the Rate Contracts.
36 Contacting the Purchaser

36.1 From the time of submission of tender to the time of awarding the contract, if a bidder needs
to contact the purchaser for any reason relating to this tender enquiry and/or its tender, it
should do so only in writing.
36.2 In case a bidder attempts to influence the purchaser in the purchaser‘s decision on scrutiny,
comparison & evaluation of tenders and awarding the contract, the tender of the bidder shall
be liable for rejection in addition to appropriate administrative actions being taken against that
bidder, as deemed fit by the purchaser.
G. AWARD OF RATE CONTRACT
37 Purchaser‟s Right to accept any tender and to reject any or all tenders
The Purchaser reserves the right to accept in part or in full any tender or reject any or more
tender(s) without assigning any reason or to cancel the tendering process and reject all tenders
at any time prior to award of rate contract, without incurring any liability, whatsoever to the
affected bidder or bidders.
38 Award Criteria
38.1 Subject to GIT clause 37 above, the Rate Contract will be awarded to the lowest evaluated
responsive bidder decided by the purchaser in terms of GIT Clause 35.
38.2 Provisions for Parallel Rate Contract:
HITES reserves the right to arrive at the reasonable L1 price and to conclude parallel Rate
Contracts. In case, where price of L-1 is considered acceptable, Rate Contract will be
concluded with the firm and its price will be counter offered to all other higher eligible
quoting firms. Those who accept the counter offered prices or below may be awarded parallel
rate contracts.
39 Letter of Award
39.1 Before expiry of the tender validity period, the purchaser will notify the successful bidder(s)
in writing, by registered/speed post or by fax/email that its tender for goods & services, which
have been selected by the purchaser, has been accepted for conclusion of Rate Contract, also
briefly indicating therein the essential details like description, specification and delivery of the
goods & services and corresponding prices accepted.
39.2 The successful bidder must furnish to the purchaser the required performance security as
indicated in the Supply Orders placed against the Rate Contract within Twenty One days
from the date of issue/dispatch of Supply Order. Relevant details about the performance
security have been provided under GCC Clause 5 under Section IV.
39.3 The Supply Orders placed against the Rate Contract constitute the conclusion of the contract.
40 Issue of Rate Contract

40.1 Promptly after notification of Rate Contract, the Purchaser will place the Rate Contract form
(as per Section XVI) duly completed and signed, in duplicate, to the successful bidder/bidders.
40.2 Within twenty one days from the date of the contract, the successful bidder shall return the
original copy of the contract, duly signed and dated, to the Purchaser by registered/speed post.
41 Non-receipt of Performance Security and contract by the Purchaser/Consignee
Failure of the successful bidder in providing performance security and/or returning contract
copy duly signed in terms of GIT clauses 39 and 40 above shall make the bidder liable for
forfeiture of its EMD and, also, for further actions by the Purchaser against it as per the clause
24 of GCC – Termination of default.
42 Return of EMD
The earnest money of the unsuccessful bidders will be returned to them without any interest,
whatsoever, in terms of GIT clause 19.6
43 Publication of Tender Result
The name and address of the successful bidder(s) receiving the Rate Contract(s) will be
mentioned in the notice board/bulletin/website of the purchaser.
44 Book examination clause
44.1 The contractor shall whenever called upon and requiring to produce or cause to be produced
for examination by the Purchaser, any cost or other account, book of account voucher, receipt,
letter, memorandum, paper or writing or any copy of or extract from such document and also
furnish information any wise relating to such transaction and produce before the duly
authorised representative of the Purchaser returns verified in such manner as may be required
relating, in any way to the execution of this contract or relevant for verifying or ascertaining
the cost of execution of this contract (the decision of Purchaser on the question of relevancy of
any document, information or return being final and binding on the parties). The obligation
imposed by this clause is without prejudice to the obligations of the contractor under any
statue, rules or orders and shall be binding on the contractor.
44.2 The contractor shall, if the Purchaser so requires (whether before or after the prices have been
finally fixed), afford facilities to the Purchaser to visit the contractor‘s works for the purpose
of examining the cost or production of the articles. If any portion of the work be entrusted or
carried out by a sub-contractor or any of its subsidiary or allied firm or company, the
authorised representative of Purchaser shall have the power to examine all the relevant book
of such sub-contract or any subsidiary of allied firm or company shall be open to his
inspection as mentioned in clause 44.1.
44.3 If on such examination, it is established that the contracted price is in excess of the actual cost
plus reasonable margin of profit, the Purchaser shall have the right to reduce the price and
determine the amount to a reasonable level.
44.4 Where a contract provides for book examination clause, to contractor or its agency bound to
allow examination of its books within a period of 60 days from the date the notice is received

by the contractor, or its agencies calling for the production of documents as under clause 44.1
above. In the event of contractor‘s or his agencies failure to do so, the contract price would be
reduced and determined according to the best judgement of the purchaser which would be
final and binding on the contractor and his agencies.
45 Integrity Pact
45.1 The Bidders/bidders may note that it is prescribed to use, practice and observe all the best,
clean, ethical, honest and legal means & behaviour maintaining complete transparency and
fairness in all activities concerning Bidding, Contracting/Rate Contracting and performance
thereto for which the ―Integrity Pact‖ shall be executed between Firm and Purchaser as per the
format provided as Section-XX to be attached with the bid duly signed.
46 Cartel Formation
46.1 Cartel Formation and Quoting Prices in Pool – Bidders may note that offers of such firms who
resort to unethical practice of cartel formation and quote prices in a pool shall be rejected and
their offers shall also not be considered for award of RC for the next two years.

SECTION - III
SPECIAL INSTRUCTIONS TO TENDERERS
(SIT)
Sl. No. GIT Clause Topic SIT Provision Page No.

No.
A 1 to 7 Preamble No Change
B 8 to 10 TE documents No Change
C 11 to 21 Preparation of Tenders Change
D 22 to24 Submission of Tenders Change
E 25 Tender Opening No Change
F 26 to 37 Scrutiny and Evaluation of Tenders No Change
G 38 to 45 Award of Contract No Change
The following Special Instructions to Tenderers will apply for this purchase. These special instructions
will modify/substitute/supplement the corresponding General Instructions to Tenderers (GIT)
incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text
below:
In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in
the SIT shall prevail.
SUBMISSION OF e-TENDERS
(i) All the necessary documents as prescribed in the NIT shall be prepared and scanned in different
files (in PDF format as prescribed) and uploaded for on-line submission of Proposal.
(ii) Except Tender Processing Fee and EMD, all document(s)/ information(s) including the Financial
Proposal (i.e. FORMAT FOR SUBMISSION OF FINANCIAL PROPOSAL) should be
uploaded online only in the prescribed format given in the website. No other mode of
submission shall be acceptable.
i) The prospective bidders may scan the documents in low resolution (75 to 100 DPI)
instead of 200 DPI. The documents may be scanned for further lower resolution (if possible).
This would reduce the size of the Cover and would be uploaded faster.
ii) The Individual file size of uploading is restricted up to 5 MB. Bidders may upload multiple
files (Not exceeding 5 MB individually) & give relevant file name indicating the contents.
iii) The file name of price bid should match the file of the price bid format uploaded by the
purchaser in the portal. This can be downloaded from the Notes & Attachment under
Details of item when the event is in Display Mode.

SECTION - IV
GENERAL CONDITIONS OF CONTRACT (GCC)
TABLE OF CLAUSES
Sl No. Topic Page
1 Application No.
27
2 Use of contract documents and information 27
3 Patent Rights 27
4 Country of Origin 28
5 Performance Security 28
6 Technical Specifications and Standards 29
7 Packing and Marking 29
8 Inspection, Testing and Quality Control 29
9 Terms of Delivery 30
10 Transportation of Goods 30
11 Insurance 31
12 Spare parts 31
13 Incidental services 31
14 Distribution of Dispatch Documents for Clearance/Receipt of Goods 32
15 Warranty 32
16 Assignment 33
17 Sub Contracts 33
18 Modification of contract 33
19 Prices 34
20 Taxes and Duties 34
21 Terms and mode of Payment 34
22 Delivery Schedule 36
23 Liquidated Damages 37
24 Termination for default 37
25 Termination for insolvency 37
26 Force Majeure 38
Purchaser‘s Right to Short Close/Revocation/Cancellation of the Rate
27 38
Contract
28 Governing language 39
29 Notices 39
30 Resolution of disputes 39
31 Applicable Law 39
32 Withholding and lien in respect of sums claimed 39
33 Submission of Quarterly Drawl Report 40
34 Limitation of Liability 40
35 Corrupt Practices 40
36 Fall Clause 41
37 General / Miscellaneous Clauses 41
HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 Dated: 01.12.2018 Page 29 of 175

GENERAL CONDITIONS OF CONTRACT (GCC)
1. Application
1.1 The General Conditions of Contract incorporated in this section shall be applicable for this
purchase to the extent the same are not superseded by the Special Conditions of Contract
prescribed under Section V, List of requirements under Section VI and Technical Specification
under Section VII of this document.
1.2 The parties to the contract, which shall be deemed to be ―Rate Contract‖ and which is intended for
the supply of stores of the descriptions set forth in the Tender during the period therein specified
shall be the contractor on the one part and the Purchaser(s) named in the Schedule to Tender.
1.3 Subject as hereinafter mentioned, no guarantee can be given as to the number or quantity of the
stores which will be ordered during the period of the rate contract which is only in the nature of
standing offer from the Contractor but the purchaser(s) undertakes(s) to order from the contractor
all stores as detailed in the schedule of stores and prices which he/they require(s) to purchase
except that he/they reserve(s) the right (1) of submitting to competition any supply of articles
included in the contract the total value of which exceeds such amount as the Purchaser (whose
decision shall be final), may determine upon consideration of the tenders, (2) of placing this
contract simultaneously at any time during its period with one or more contractors as he/they may
think fit, and (3) of obtaining from any source any stores referred to in the contract to meet an
emergency, if the Purchaser (whose decision will be final) is satisfied that the contractor is not in a
position to supply specific quantities or numbers within the period in which supplies are required
2. Use of contract documents and information
2.1 The supplier shall not, without the purchaser‘s prior written consent, disclose the contract or any
provision thereof including any specification, drawing, sample or any information furnished by or
on behalf of the purchaser in connection therewith, to any person other than the person(s)
employed by the supplier in the performance of the contract emanating from this TE document.
Further, any such disclosure to any such employed person shall be made in confidence and only so
far as necessary for the purposes of such performance for this contract.
2.2 Further, the supplier shall not, without the purchaser‘s prior written consent, make use of any
document or information mentioned in GCC sub-clause 2.1 above except for the sole purpose of
performing this contract.
2.3 Except the contract issued to the supplier, each and every other document mentioned in GCC sub-
clause 2.1 above shall remain the property of the purchaser and, if advised by the purchaser, all
copies of all such documents shall be returned to the purchaser on completion of the supplier‘s
performance and obligations under this contract.
3. Patent Rights
3.1 The supplier shall, at all times, indemnify and keep indemnified the purchaser, free of cost,
against all claims which may arise in respect of goods & services to be provided by the supplier
under the contract for infringement of any intellectual property rights or any other right protected
by patent, registration of designs or trademarks. In the event of any such claim in respect of
alleged breach of patent, registered designs, trademarks etc. being made against the purchaser, the
purchaser shall notify the supplier of the same and the supplier shall, at his own expenses take
care of the same for settlement without any liability to the purchaser.

4. Country of Origin
4.1 All goods and services to be supplied and provided for the contract shall have the origin in India
or in the countries with which the Government of India has trade relations.
4.3 The word ―origin‖ incorporated in this clause means the place from where the goods are mined,
cultivated, grown, manufactured, produced or processed or from where the services are arranged.
4.4 The country of origin may be specified in the Price Schedule
5. Performance Security
5.1 Within Twenty One (21) days from date of the placement of supply order against Rate Contract
by the Purchaser, the supplier, shall furnish performance security to the Purchaser for an amount
equal to ten percent (10%) of the total value of the supply order placed against Rate Contract,
valid up to sixty (60) days after the date of completion of all contractual obligations by the
supplier, including the warranty obligations.
5.2 The Performance security shall be denominated in Indian Rupees or in the currency of the contract
as detailed below:
It shall be in any one of the forms namely Account Payee Demand Draft or Fixed Deposit Receipt
drawn from any Scheduled bank in India or Bank Guarantee issued by a Scheduled bank in India,
in the prescribed form as provided in section XV of this document in favour of the
Purchaser/Consignee. The validity of the Fixed Deposit receipt or Bank Guarantee will be for a
period up to sixty (60) days beyond Warranty Period.
5.3 In the event of any failure /default of the supplier with or without any quantifiable loss to the
government/purchaser including furnishing of consignee wise Bank Guarantee for CMC security
as per Proforma in Section XV, the amount of the performance security is liable to be forfeited.
The Administration Department may do the needful to cover any failure/default of the supplier
with or without any quantifiable loss to the Government/purchaser.
5.4 In the event of any amendment issued to the contract, the supplier shall, within twenty-one (21)
days of issue of the amendment, furnish the corresponding amendment to the Performance
Security (as necessary), rendering the same valid in all respects in terms of the contract, as
amended.
5.5 The supplier shall enter into Annual Comprehensive Maintenance Contract as per the ‗Contract
Form – B‘ in Section XVI with respective consignees, 3 (three) months prior to the completion of
Warranty Period. The AMC will commence from the date of expiry of the Warranty Period.
5.6 Subject to GCC sub – clause 5.3 above, the Purchaser/Consignee will release the Performance
Security without any interest to the supplier on completion of the supplier‘s all contractual
obligations including the warranty obligations & after receipt of Consignee wise bank guarantee
for CMC security in favour of Head of the Institute of the consignee as per the format in Section
XV.
6. Technical Specifications and Standards

6.1 The Goods & Services to be provided by the supplier under this contract shall conform to the
technical specifications and quality control parameters mentioned in ‗Technical Specification‘ and
‗Quality Control Requirements‘ under Sections VII and VIII of this document.

7. Packing and Marking

7.1 The packing for the goods to be provided by the supplier should be strong and durable enough to
withstand, without limitation, (the entire journey during transit to their final destination as
indicated in the contract), rough handling, extreme weather conditions etc. so that there is no
damage, deterioration etc. As and if necessary, the size, weights and volumes of the packing cases
shall also take into consideration, the remoteness of the final destination of the goods and
availability or otherwise of transport and handling facilities at all points during transit up to final
destination as per the contract.
7.2 The quality of packing, the manner of marking within & outside the packages and provision of
accompanying documentation shall strictly comply with the requirements as provided in
Technical Specifications and in SCC. In case the packing requirements are amended due to issue
of any amendment to the contract, the same shall also be taken care of by the supplier accordingly.
7.3 Packing instructions:

Unless otherwise mentioned in the Technical Specification and in SCC, the supplier shall make
separate packages for each consignee (in case there is more than one consignee mentioned in the
contract) and mark each package on three sides with the following with indelible paint of proper
quality:
a. Contract number and date
b. Brief description of goods including quantity
c. Packing list reference number
d. Country of origin of goods
e. Consignee‘s name and full address and
f. Supplier‘s name and address
8. Inspection, Testing and Quality Control

8.1 The Contractor should satisfy himself that the Stores are in accordance with terms of the Contract
and fully conform to the required specification by carrying out a thorough pre-inspection of each
lot of the stores before actually tendering the same for inspection to the Inspection Agency
nominated under the terms of contract. Such precaution on the part of the Contractor minimises
the chances of rejection and the consequences thereof.
8.2 The purchaser and/or its nominated representative(s) will /shall be at consignee site, without any
extra cost to the purchaser, inspect and/or test the ordered goods and the related services to
confirm their conformity to the contract specifications and other quality control details
incorporated in the contract. The purchaser shall inform the supplier in advance, in writing, the
purchaser‘s programme for such inspection and, also the identity of the officials to be deputed for
this purpose. The cost towards the transportation, boarding & lodging will be borne by the
purchaser and/or its nominated representative(s).
8.3 The Technical Specification and Quality Control Requirements incorporated in the contract shall
specify what inspections and tests are to be carried out and, also, where and how they are to be
conducted. If such inspections and tests are conducted in the premises of the supplier or its
subcontractor(s), all reasonable facilities and assistance, including access to relevant drawings,
design details and production data, shall be furnished by the supplier to the purchaser‘s inspector
at no charge to the purchaser.
8.4 If during such inspections and tests the contracted goods fail to conform to the required
specifications and standards, the purchaser‘s inspector may reject them and the supplier shall
either replace the rejected goods or make all alterations necessary to meet the specifications and

standards, as required, free of cost to the purchaser and resubmit the same to the purchaser‘s
inspector for conducting the inspections and tests again.
8.5 In case the contract stipulates pre-despatch inspection of the ordered goods at supplier‘s premises,
the supplier shall put up the goods for such inspection to the purchaser‘s inspector well ahead of
the contractual delivery period, so that the purchaser‘s inspector is able to complete the inspection
within the contractual delivery period. The goods, should, on no account be dispatched /delivered
without getting the same inspected and passed by the inspecting officer stipulated in the contract.
8.6 If the supplier tenders the goods to the purchaser‘s inspector for inspection at the last moment
without providing reasonable time to the inspector for completing the inspection within the
contractual delivery period, the inspector may carry out the inspection and complete the formality
beyond the contractual delivery period at the risk and expense of the supplier. The fact that the
goods have been inspected after the contractual delivery period will not have the effect of keeping
the contract alive and this will be without any prejudice to the legal rights and remedies available
to the purchaser under the terms & conditions of the contract.
8.7 The purchaser‘s/consignee‘s contractual right to inspect, test and, if necessary, reject the goods
after the goods‘ arrival at the final destination shall have no bearing of the fact that the goods have
previously been inspected and cleared by purchaser‘s inspector during pre-despatch inspection
mentioned above. On rejection the supplier shall remove such stores within 14 days of the date of
intimation of such rejection from consignee‘s premises. If such goods are not removed by the
supplier within the period aforementioned, the purchaser/consignee may remove the rejected
stores and either return the same to the supplier at his risk and cost by such mode of transport as
purchaser/consignee may decide, or dispose of such goods at the supplier‘s risk to recover any
expense incurred in connection with such disposals and also the cost of the rejected stores if
already paid for.
8.8 Goods accepted by the purchaser/consignee and/or its inspector at initial inspection and in final
inspection in terms of the contract shall in no way dilute purchaser‘s/consignee‘s right to reject the
same later, if found deficient in terms of the warranty clause of the contract, as incorporated under
GCC Clause 15.
9. Terms of Delivery
Goods shall be delivered by the supplier in accordance with the terms of delivery as specified in
the list of requirement.
10. Transportation of Goods
Instructions for transportation of domestic goods including goods already imported by the
supplier.
In case no instruction is provided in this regard in the SCC, the supplier will arrange
transportation of the ordered goods as per its own procedure. The supplier shall be responsible for
all loss, destructions, damage or deterioration of or to the goods from any cause whatsoever while
the goods after approval by the inspector are awaiting despatch or delivery.
11. Insurance:
Unless otherwise instructed in the SCC, the supplier shall make arrangements for insuring the
goods at his cost against loss or damage incidental to manufacture or acquisition, transportation,
storage and delivery in the following manner:
In case of supply of goods on Consignee site basis, the supplier shall be responsible till the entire
stores contracted for arrival in good condition at destination. The transit risk in this respect shall
be covered by the Supplier by getting the stores duly insured for an amount equal to 110% of the
value of the goods from ―warehouse to warehouse‖ (consignee site) on all risk basis. The
insurance cover shall be obtained by the Supplier and should be valid till 3 months after the
receipt of goods by the Consignee.
If the equipment is not commissioned and handed over to the consignee within 3 months, the
insurance will be got extended by the supplier at their cost till the successful installation, testing,
commissioning and handing over of the goods to the consignee is completed. In case the delay in
the installation and commissioning is due to handing over of the site to the supplier by the
consignee, such extensions of the insurance will still be done by the supplier, but the insurance
extension charges at actual will be reimbursed.
12. Spare parts
1.1 If specified in the List of Requirements and in the resultant contract, the supplier shall
supply/provide any or all of the following materials, information etc. pertaining to spare parts
manufactured and/or supplied by the supplier including their prices:
a) Spare Parts list and prices of parts, consumables should be mentioned clearly and quoted.
Bidder should also mention regarding the availably of spares for at least ten years.
b) The spare parts as selected by the Purchaser/Consignee to be purchased from the supplier,
subject to the condition that such purchase of the spare parts shall not relieve the supplier
of any contractual obligation including warranty obligations; and
c) In case the production of the spare parts is discontinued:
i. Sufficient advance notice to the Purchaser/Consignee before such discontinuation to
provide adequate time to the purchaser to purchase the required spare parts etc., and
ii. Immediately following such discontinuation, providing the Purchaser/Consignee, free

of cost, the designs, drawings, layouts and specifications of the spare parts, as and if
requested by the Purchaser/Consignee.
12.2 Supplier shall carry sufficient inventories to assure ex-stock supply of consumable spares for the
goods so that the same are supplied to the Purchaser/Consignee promptly on receipt of order from
the Purchaser/Consignee.
13. Incidental services

Subject to the stipulation, if any, in the SCC (Section – V), List of Requirements (Section – VI)
and the Technical Specification (Section – VII), the supplier shall be required to perform the
following services.
i) Installation & commissioning, Supervision and Demonstration of the goods

ii) Providing required jigs and tools for assembly, minor civil works required for the completion
of the installation.
iii) Training of Consignee‘s Staff, operators etc. for operating and maintaining the goods
iv) Supplying required number of operation & maintenance manual for the goods
14. Distribution of Dispatch Documents for Clearance/Receipt of Goods
The supplier shall send all the relevant despatch documents well in time to the
Purchaser/Consignee to enable the Purchaser/Consignee clear or receive (as the case may be) the
goods in terms of the contract.

Unless otherwise specified in the SCC, the usual documents involved and the drill to be followed
in general for this purpose are as follows.
Within 24 hours of despatch, the supplier shall notify the purchaser, consignee, and others
concerned if mentioned in the contract, the complete details of despatch and also supply the
following documents to them:
(i) Four copies of supplier‘s invoice showing contract number, goods description, quantity,
unit price and total amount;
(ii) Two copies of packing list identifying contents of each package;
(iii) Inspection certificate issued by the nominated Inspection agency, if any.
(iv) Certificate of origin (in case goods are of foreign origin);
(v) Insurance Certificate as per GCC Clause 11.
(vi) Manufacturers/Supplier‘s warranty certificate & In-house inspection certificate.
15. Warranty
15.1 The supplier warrants comprehensively that the goods supplied under the contract is new, unused
and incorporate all recent improvements in design and materials unless prescribed otherwise by
the purchaser in the contract. The supplier further warrants that the goods supplied under the
contract shall have no defect arising from design, materials (except when the design adopted
and/or the material used are as per the Purchaser’s/Consignee’s specifications) or workmanship
or from any act or omission of the supplier, that may develop under normal use of the supplied
goods under the conditions prevailing in India.
15.2 This warranty shall remain valid for the period as mentioned in the SCC Section-V/ List of
Requirement Section VI, after the goods or any portion thereof as the case may be, have been
delivered to the final destination and installed and commissioned at the final destination and
accepted by the Purchaser/Consignee in terms of the contract, unless specified otherwise in the
SCC.
a. No conditional warranty will be acceptable.
b. Warranty as well as Comprehensive Maintenance contract will be inclusive of all
accessories and Turnkey work.
c. Replacement and repair will be under taken for the defective goods.
d. Proper marking has to be made for all spares for identification like printing of installation
and repair dates.
15.3 In case of any claim arising out of this warranty, the Purchaser/Consignee shall promptly notify
the same in writing to the supplier. The period of the warranty will be as per G.C.C clause number
15.2 above irrespective of any other period mentioned elsewhere in the bidding documents.
15.4 Upon receipt of such notice, the supplier shall, within 24 hours on a 24(hrs) X 7 (days) X 365
(days) basis respond to take action to repair or replace the defective goods or parts thereof, free of
cost, at the ultimate destination. The supplier shall take over the replaced parts/goods after
providing their replacements and no claim, whatsoever shall lie on the purchaser for such replaced
parts/goods thereafter. The penalty clause for non-rectification will be applicable as per tender
conditions.
15.5 In case the supplier is not able to rectify the defects to the full satisfaction of the purchaser the
goods shall have to be replaced with a new one. The decision of the purchaser in this respect shall
be final and binding on the supplier.
15.6 If the supplier, having been notified, fails to respond to take action to repair or replace the
defect(s) within 24 hours on a 24(hrs) X 7 (days) X 365 (days) basis, the purchaser may proceed
to take such remedial action(s) as deemed fit by the purchaser, at the risk and expense of the

supplier and without prejudice to other contractual rights and remedies, which the purchaser may
have against the supplier.
15.7 During Warranty period, the supplier is required to visit at each consignee‘s site at least once in 6
months commencing from the date of the installation for preventive maintenance of the goods
15.8 The Purchaser/Consignee reserve the rights to enter into Annual Comprehensive Maintenance
Contract between Consignee and the Supplier for the period as mentioned in Section VII,
Technical Specifications after the completion of warranty period.
15.9 The supplier along with its Indian Agent and the CMC provider shall ensure continued supply of
the spare parts for the machines and equipment supplied by them to the purchaser for 10 years
from the date of installation and handing over.
16. Assignment
The Supplier shall not assign, either in whole or in part, its contractual duties, responsibilities and
obligations to perform the contract, except with the Purchaser‘s prior written permission.
17. Sub Contracts
17.1 The Supplier shall notify the Purchaser in writing of all sub contracts awarded under the contract
if not already specified in its tender. Such notification, in its original tender or later, shall not
relieve the Supplier from any of its liability or obligation under the terms and conditions of the
contract.
17.2 Sub contract shall be only for bought out items and sub-assemblies.
17.3 Sub contracts shall also comply with the provisions of GCC Clause 4 (―Country of Origin‖).
18. Modification of contract

18.1 If necessary, the purchaser may, by a written order given to the supplier at any time during the
currency of the contract, amend the contract by making alterations and modifications within the
general scope of contract in any one or more of the following:
a) Specifications, drawings, designs etc. where goods to be supplied under the contract are to
be specially manufactured for the purchaser,
b) Mode of packing,
c) Incidental services to be provided by the supplier
d) Mode of despatch,
e) Place of delivery, and
f) Any other area(s) of the contract, as felt necessary by the purchaser depending on the merits
of the case.
18.2 In the event of any such modification/alteration causing increase or decrease in the cost of goods
and services to be supplied and provided, or in the time required by the supplier to perform any
obligation under the contract, an equitable adjustment shall be made in the contract price and/or
contract delivery schedule, as the case may be, and the contract amended accordingly. If the
supplier doesn‘t agree to the adjustment made by the Purchaser/Consignee, the supplier shall
convey its views to the Purchaser/Consignee within twenty-one days from the date of the
supplier‘s receipt of the Purchaser‘s/Consignee‘s amendment / modification of the contract.
19. Prices
Prices to be charged by the supplier for supply of goods and provision of services in terms of the
contract shall not vary during currency of the Rate Contract period from the corresponding prices
quoted by the supplier in its tender and incorporated in the Rate Contract except for any price
adjustment authorised in the SCC.
20. Taxes and Duties

20.2 For goods manufactured outside the Purchaser‘s Country, the Supplier shall be entirely
responsible for all taxes, stamp duties, license fees, and other such levies imposed outside the
Purchaser‘s Country.
20.3 For goods Manufactured within the Purchaser‘s country, the Supplier shall be entirely responsible
for all taxes, duties, license fees, etc., incurred until delivery of the contracted Goods to the
Purchaser.
20.4 If any tax exemptions, reductions, allowances or privileges may be available to the Supplier in the
Purchaser‘s Country, the Purchaser shall use its best efforts to enable the Supplier to benefit from
any such tax savings to the maximum allowable extent.
21. Terms and Mode of Payment
21.1 Payment Terms

Payment shall be made in Indian Rupees subject to recoveries, if any, by way of liquidated
damages or any other charges as per terms & conditions of contract in the following manner.
A) On delivery:
80% payment of the contract price shall be paid on receipt of goods in good condition and upon
the submission of the following documents:
(i) Four copies of supplier‘s invoice showing contract number, goods description,
quantity, unit price and total amount;
(ii) Consignee Receipt Certificate as per Section XVII in original issued by the authorized
representative of the consignee;
(iii) Two copies of packing list identifying contents of each package;
(iv) Inspection certificate issued by the nominated Inspection agency, if any.
(v) Insurance Certificate as per GCC Clause 11
(vi) Certificate of origin (in case the goods are of foreign origin).
B) On Acceptance:
Balance 20% payment would be made against ‗Final Acceptance Certificate‘ as per Section
XVIII of goods to be issued by the consignees subject to recoveries, if any, either on account
of non-rectification of defects/deficiencies not attended by the Supplier or otherwise.
C) Payment of Turnkey, if any:

Turnkey payment will be made against copy of ‗Final Acceptance Certificate‘ as per Section
XVIII subject to recoveries, if any, either on account of non-rectification of
defects/deficiencies not attended by the Supplier or otherwise.
D) Payment for Annual Comprehensive Maintenance Contract Charges, if applicable:
The consignee may enter into CMC with the supplier at the rates as stipulated in the Rate
Contract. The payment of CMC will be made on six monthly basis after satisfactory
completion of said period, duly certified by the consignee on receipt of bank guarantee for an
amount equivalent to 2.5% of the cost of the equipment as per contract in the prescribed
format given in Section XV valid till 2 months after expiry of entire CMC period.
21.2 The supplier shall not claim any interest on payments under the contract.

21.3 Where there is a statutory requirement for tax deduction at source, such deduction towards income
tax and other tax as applicable will be made from the bills payable to the Supplier at rates as
notified from time to time.
21.4 Deleted
21.5 The payment shall be made in the currency / currencies authorised in the contract.
21.6 The supplier shall send its claim for payment in writing, when contractually due, along with
relevant documents etc., duly signed with date, to respective consignees.
21.7 While claiming payment, the supplier is also to certify in the bill that the payment being claimed
is strictly in terms of the contract and all the obligations on the part of the supplier for claiming
that payment has been fulfilled as required under the contract.
21.8 While claiming reimbursement of duties, taxes etc. (like sales tax, excise duty, custom duty) from
the Purchaser/Consignee, as and if permitted under the contract, the supplier shall also certify that,
in case it gets any refund out of such taxes and duties from the concerned authorities at a later
date, it (the supplier) shall refund to the Purchaser/Consignee forthwith.
21.9 In case where the supplier is not in a position to submit its bill for the balance payment for want of
receipted copies of Inspection Note from the consignee and the consignee has not complained
about the non-receipt, shortage, or defects in the supplies made, balance amount will be paid by
the paying authority without consignee‘s receipt certificate after three months from the date of the
preceding part payment for the goods in question, subject to the following conditions:
(a) The supplier will make good any defect or deficiency that the consignee (s) may report within
six months from the date of despatch of goods.
(b) Delay in supplies, if any, has been regularized.
(c) The contract price where it is subject to variation has been finalized.
(d) The supplier furnishes the following undertakings:
―I/We, __________ certify that I/We have not received back the Final Acceptance certificate from
consignee or any communication from the purchaser or the consignee about non-receipt, shortage or
defects in the goods supplied. I/We ______ agree to make good any defect or deficiency that the
consignee may report within three months from the date of receipt of this balance payment.
22. Delivery Schedule

22.1 The supplier shall deliver the goods and perform the services under the contract within the time
schedule specified in the Supply Order. The time for and the date of delivery of the goods
stipulated in the schedule shall be deemed to be of the essence of contract and the delivery
must be completed not later than the date(s) as specified in the Contract.
22.2 Subject to the provision under GCC clause 26, any unexcused delay by the supplier in maintaining
its contractual obligations towards delivery of goods and performance of services shall render the
supplier liable to any or all of the following sanctions:
a. Imposition of liquidated damages,
b. Forfeiture of its performance security and
c. Termination of the contract for default.
22.3 If at any time during the currency of the contract, the supplier encounters conditions hindering
timely delivery of the goods and performance of services, the supplier shall promptly inform the
Purchaser/Consignee in writing about the same and its likely duration and make a request to the
Purchaser/Consignee for extension of the delivery schedule accordingly. On receiving the
supplier‘s communication, the Purchaser shall examine the situation as soon as possible and, at its
discretion, may agree to extend the delivery schedule, with or without liquidated damages for
completion of supplier‘s contractual obligations by issuing an amendment to the contract.
22.4 When the period of delivery is extended due to unexcused delay by the supplier, the amendment
letter extending the delivery period shall, interalia contain the following conditions:
a) The Purchaser shall recover from the supplier, under the provisions of the clause 23 of the
General Conditions of Contract, liquidated damages on the goods and services, which the
Supplier has failed to deliver within the delivery period stipulated in the contract.
b) That no increase in price on account of any ground, whatsoever, including any stipulation in
the contract for increase in price on any other ground and, also including statutory increase in
or fresh imposition of GST or on account of any other tax or duty which may be levied in
respect of the goods and services specified in the contract, which takes place after the date of
delivery stipulated in the contract shall be admissible on such of the said goods and services as
are delivered and performed after the date of the delivery stipulated in the contract.
c) But nevertheless, the Purchaser shall be entitled to the benefit of any decrease in price on
account of reduction in or remission of GST or any other duty or tax or levy or on account of
any other grounds, which takes place after the expiry of the date of delivery stipulated in the
contract.
22.5 The supplier shall not dispatch the goods after expiry of the delivery period. The supplier is
required to apply to the Purchaser for extension of delivery period and obtain the same before
despatch. In case the supplier dispatches the goods without obtaining an extension, it would be
doing so at its own risk and no claim for payment for such supply and / or any other expense
related to such supply shall lie against the purchaser.
22.6 Passing of Property:

22.6.1 The property in the goods shall not pass to the purchaser unless and until the goods have been
delivered to the consignee in accordance with the conditions of the contract.
22.6.2 Where there is a contract for sale of specific goods and the supplier is bound to do something to
the goods for the purpose of putting them into a deliverable state the property does not pass until
such thing is done.
22.6.3 Unless otherwise agreed, the goods remain at the supplier‘s risk until the property therein is
transferred to the purchaser.
23. Liquidated damages

Subject to GCC clause 26, if the supplier fails to deliver any or all of the goods or fails to perform
the services within the time frame(s) incorporated in the Supply Order, the Purchaser shall,
without prejudice to other rights and remedies available to the Purchaser under the contract,
deduct from the contract price, as liquidated damages, a sum equivalent to 0.5% per week of delay
or part thereof on delayed supply of goods and/or services until actual delivery or performance
subject to a maximum of 10% of the contract price. Once the maximum is reached Purchaser may
consider termination of the contract as per GCC 24.
During the above-mentioned delayed period of supply and / or performance, the conditions
incorporated under GCC sub-clause 22.4 above shall also apply.
24. Termination for default

24.1 The Purchaser, without prejudice to any other contractual rights and remedies available to it (the
Purchaser), may, by written notice of default sent to the supplier, terminate the contract in whole
or in part, if the supplier fails to deliver any or all of the goods or fails to perform any other

contractual obligation(s) within the time period specified in the contract, or within any extension
thereof granted by the Purchaser pursuant to GCC sub-clauses 22.3 and 22.4.
24.2 In the event of the Purchaser terminating the contract in whole or in part, pursuant to GCC sub-
clause 24.1 above, the Purchaser will forfeit the performance security and may procure goods
and/or services similar to those cancelled, with such terms and conditions and in such manner as it
deems fit. The supplier shall be liable to the Purchaser for the extra expenditure, if any, incurred
by the Purchaser for arranging such procurement.
24.3 Unless otherwise instructed by the Purchaser, the supplier shall continue to perform the contract to
the extent not terminated.
24.4 If the Supplier, in the judgement of Purchaser has engaged in fraud and corruption, as defined in
GCC Clause 37, in competing or in executing the Contract.
25. Termination for insolvency / Convenience

25.1 If the supplier becomes bankrupt or otherwise insolvent, the purchaser reserves the right to
terminate the contract at any time, by serving written notice to the supplier without any
compensation, whatsoever, to the supplier, subject to further condition that such termination will
not prejudice or affect the rights and remedies which have accrued and / or will accrue thereafter
to the Purchaser.
25.2 Termination for Convenience
(a) The Purchaser, by notice sent to the Supplier, may terminate the Contract, in whole or in part,
at any time for its convenience. The notice of termination shall specify that termination is for
the Purchaser‘s convenience, the extent to which performance of the Supplier under the
Contract is terminated, and the date upon which such termination becomes effective.
(b) The Goods that are complete and ready for shipment within twenty-eight (28) days after the
Supplier‘s receipt of notice of termination shall be accepted by the Purchaser at the Contract
terms and prices. For the remaining Goods, the Purchaser may elect:
(i) To have any portion completed and delivered at the Contract terms and prices; and/or
(ii) To cancel the remainder and pay to the Supplier an agreed amount for partially
completed Goods and Related Services and for materials and parts previously procured
by the Supplier.
26. Force Majeure

26.1 Notwithstanding the provisions contained in GCC clauses 22, 23 and 24, the supplier shall not be
liable for imposition of any such sanction so long the delay and/or failure of the supplier in
fulfilling its obligations under the contract is the result of an event of Force Majeure.
26.2 For purposes of this clause, Force Majeure means an event beyond the control of the supplier and
not involving the supplier‘s fault or negligence and which is not foreseeable and not brought about
at the instance of , the party claiming to be affected by such event and which has caused the non-
performance or delay in performance. Such events may include, but are not restricted to, acts of
the Purchaser/Consignee either in its sovereign or contractual capacity, wars or revolutions,
hostility, acts of public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics,
quarantine restrictions, strikes executed by its employees, lockouts executed by its management,
and freight embargoes.
26.3 If a Force Majeure situation arises, the supplier shall promptly notify the Purchaser/Consignee in
writing of such conditions and the cause thereof within twenty one days of occurrence of such
event. Unless otherwise directed by the Purchaser/Consignee in writing, the supplier shall

continue to perform its obligations under the contract as far as reasonably practical, and shall seek
all reasonable alternative means for performance not prevented by the Force Majeure event.
26.4 If the performance in whole or in part or any obligation under this contract is prevented or delayed
by any reason of Force Majeure for a period exceeding sixty days, either party may at its option
terminate the contract without any financial repercussion on either side.
26.5 In case due to a Force Majeure event the Purchaser/Consignee is unable to fulfil its contractual
commitment and responsibility, the Purchaser/Consignee will notify the supplier accordingly and
subsequent actions taken on similar lines described in above sub-paragraphs.
27. Purchaser‟s Right to Short Close/Revocation/Cancellation of the Rate Contract

27.1 Since the rate contract is a standing offer and is merely a document embodying various terms of
the standing offer made by the Contractor, the purchaser can legally cancel the Rate Contract at
any time during the currency of the contract giving a reasonable opportunity to the contractor to
represent against such cancellation. The revocation/cancellation of the Rate Contract shall take
effect immediately thereafter. Any order placed by the Purchaser after the date of cancellation of
the Rate Contract should not be taken up by the contractor for execution. The purchaser may, at its
option negotiate with the Contractor so as to bring the R/C prices in line with the Market prices,
whenever market fluctuation affects prices abnormally. If the negotiation fails, then the Rate
Contract will be foreclosed and fresh Rate Contract will be concluded separately.
27.2 Either party namely, the R/C holder/the Purchaser can legally revoke/cancel the Rate Contract at
any time during the currency of the Rate Contract giving a notice of 15 days. The revocation of
the Rate Contract on the part of R/C holder shall take effect 15 days from the date of the
communication of revocation is received by the Purchaser. The cancellation of the Rate Contract
by the Purchaser shall take effect 15 days from the date of issue of letter notifying the short
closure.
The notice-cum-cancellation of Rate Contract letter to be issued by the Purchaser given in
Section-XXII and the R/C holder can revoke the Rate Contract by making the application in the
Form given in Section XXII.
28. Governing language

28.1 The Rate Contract shall be written in English language following the provision as contained in
GIT clause 4. All correspondence and other documents pertaining to the Rate Contract, which the
parties exchange, shall also be written accordingly in that language. Supply orders placed based
on the Rate Contract shall also be written in English language.
29. Notices
29.1 Notice, if any, relating to the contract given by one party to the other, shall be sent in writing or by
email or facsimile and confirmed in writing. The procedure will also provide the sender of the
notice, the proof of receipt of the notice by the receiver. The addresses of the parties for
exchanging such notices will be the addresses as incorporated in the contract.
29.2 The effective date of a notice shall be either the date when delivered to the recipient or the
effective date specifically mentioned in the notice, whichever is later.
30. Resolution of disputes

30.1 If dispute or difference of any kind shall arise between the Purchaser/Consignee and the supplier
in connection with or relating to the Rate Contract, the parties shall make every effort to resolve
the same amicably by mutual consultations.

30.2 If the parties fail to resolve their dispute or difference by such mutual consultation within twenty-
one days of its occurrence, then, unless otherwise provided in the SCC, either the
Purchaser/Consignee or the supplier may give notice to the other party of its intention to
commence arbitration, as hereinafter provided the applicable arbitration procedure will be as per
the Arbitration and Conciliation Act, 1996 of India. Such dispute or difference shall be referred to
the sole arbitrator appointed by the Chairman & Managing Director of HLL Life care Limited.
The award of the arbitrator shall be final and binding on the parties to the contract subject to the
provision that the Arbitrator shall give reasoned award in case the value of claim in reference
exceeds Rupees One Lac (Rs. 1,00,000/-).
30.3 Venue: The venue of arbitration shall be Delhi/New Delhi (India)/NCR.
31. Applicable Law

The contract shall be governed by and interpreted in accordance with the laws of India for the
time being in force.
32. Withholding and Lien in respect of sums claimed

Whenever any claim for payment arises under the contract against the supplier the purchaser
shallbe entitled to withhold and also have a lien to retain such sum from the security deposit or
sum of money arising out of under any other contract made by the supplier with the purchaser,
pending finalization or adjudication of any such claim.
It is an agreed term of the contract that the sum of money so withheld or retained under the lien
referred to above, by the purchaser, will be kept withheld or retained till the claim arising about of
or under the contract is determined by the Arbitrator or by the competent court as the case may be,
and the supplier will have no claim for interest or damages whatsoever on any account in respect
of such withholding or retention.
33. Submission of Quarterly Drawl Report:

33.1 The offer of the firms of the next R/C will be considered only if their performance against the
current and preceding R/Cs, if held by them, is satisfactory and they are otherwise eligible. For
this purpose, the purchaser expects that a firm should have supplied minimum 85%/95%/100% of
the stores due for supply against the current RC and preceding two years R/C respectively on or
before the cut-off date as indicated in the tender enquiry.
33.2 R/C holder not obtaining any Supply Order against the current R/C prior to the period indicated
above and also against immediate previous Rate Contract will be considered to have a NIL
performance and will not be eligible for award of next R/C.
34. Limitation of Liability:

34.1 Except in cases of criminal negligence or wilful misconduct,
(a) The Supplier shall not be liable to the Purchaser, whether in contract, tort, or otherwise, for
any indirect or consequential loss or damage, loss of use, loss of production, or loss of profits
or interest costs, provided that this exclusion shall not apply to any obligation of the Supplier
to pay liquidated damages to the Purchaser and
(b) The aggregate liability of the Supplier to the Purchaser, whether under the Contract, in tort or
otherwise, shall not exceed the total Contract Price, provided that this limitation shall not
apply to the cost of repairing or replacing defective equipment, or to any obligation of the
supplier to indemnify the purchaser with respect to patent infringement.

35. Corrupt Practices

35.1 It is required by all concerned namely the Consignee/Bidders/Suppliers etc to observe the highest
standard of ethics during the procurement and execution of such contracts. In pursuance of this
policy, the Purchaser: -
(a) defines, for the purposes of this provision, the terms set forth below
as follows:
(i) ―corrupt practice‖ means the offering, giving, receiving or soliciting of anything of value
to influence the action of a public official in the procurement process or in contract
execution; and
(ii) ―fraudulent practice‖ means a misrepresentation of facts in order to influence a
procurement process or the execution of a contract to the detriment of the Purchaser, and
includes collusive practice among Bidders (prior to or after Tender submission) designed
to establish Tender prices at artificial non-competitive levels and to deprive the Purchaser
of the benefits of free and open competition;
(b) will reject a proposal for award if it determines that the bidder recommended for award has
engaged in corrupt or fraudulent practices in competing for the contract in question;
(c) will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a
contract by the purchaser if it at any time determines that the firm has engaged in corrupt or
fraudulent practices in competing for, or in executing the contract.
36. Fall Clause

36.1 The prices charged for the stores supplied under the Contract by the Contractor shall in no event
exceed the lowest price at which the Contractor sells the Stores or offer to sell stores of identical
description to any person(s)/organisation(s) including the Purchaser or any Department of Central
Government or any Department of a State Government or any statutory undertaking of the Central
or a State Government, as the case may be, during the period till performance of all Supply Orders
placed during the currency of Rate Contract is completed.
36.2 It at any time during the said period, the Contractor reduces the Sale price, sells or offers to sell
such stores to any person(s)/organisation(s) including the Purchaser or any Statutory Undertaking
of the Central or a State Government, as the case may be, at a price lower than the price
chargeable under this Contract, he shall forthwith notify such reduction or Sale or offer of Sale to
the office from where this Rate Contract is issued and the price payable under the Contract for the
stores supplied after the date of coming into force of such reduction or sale or offer of sale stand
correspondingly reduced. The above stipulation will, however, not apply to:
(a) Export/deemed Export by the Contractor

(b) Sale of Goods as Original Equipment prices lower than the price charged for normal
replacement.
(c) Sale of goods, such as drugs, which have expiry date.
(d) Sale of goods at lower price on or after the date of completion of sale/placement of order
of goods by the authority concerned, under the existing or previous Rate Contracts as also
under any previous contracts entered into with the Central or the State Government
Departments including new undertaking (excluding joint sector companies and or private
parties) and bodies.
36.3 The Contractor shall furnish the following certificate to the Paying Authority along with each bill
for payment for supplies made against the Rate Contract.

―I/We certify that there has been no reduction in sale price of the Stores of Description identical to
the Stores supplied to the Government under the contract herein and such Stores have not been
offered/sold by me/us to any persons(s) organisation(s) including the purchaser or any Department
of Central Government or any Department of a State Government or any statutory Undertaking of
the Central or State Government as the case may be upto the date of the bill/ the date of
completion of supplies against all supply order placed during the currency of the R/C at a price
lower than the price charged to Government under the Contract except for quantity of Stores
categorised under sub-clause (a), (b) and (c) of Para 36.2 above.
NOTE: The Contract will also inform the Purchaser as soon as supplies against all the Supply
Orders placed against the Rate Contract are completed.
37. General/ Miscellaneous Clauses

37.1 Each member/constituent of the Supplier/Joint Venture/Consortium/Association its Indian
Agent/CMC/ Joint Venture/Consortium/Association/AMC Provider, in case of consortium shall
be jointly and severally liable to and responsible for all obligations towards the
Purchaser/Consignee for performance of contract/services including that of its Associates / Sub-
contractors under the Contract.
37.2 Joint Venture, Consortium or association of all the parties shall designate one party to act as a
leader with authority to bind the joint venture, consortium or association. The composition or the
constitution of the joint venture, consortium or association shall not be altered without the prior
consent of the purchaser.
37.3 The Supplier/its Indian Agent/CMC/ Joint Venture/Consortium/Association/AMC Provider shall

at all times, indemnify and keep indemnified the Purchaser against all claims/damages etc. for any
infringement of any Intellectual Property Rights (IPR) while providing its services under
CMC/AMC or the Contract.
37.4 The Supplier/its Agent/CMC/ Joint Venture/Consortium/Association/AMC Provider shall, at all

times, indemnify and keep indemnified the Purchaser/Consignee against any claims in respect of
any damages or compensation payable in consequences of any accident or injury sustained or
suffered by its employees or agents or by any other third party resulting from or by any action,
omission or operation conducted by or on behalf of the supplier/its associate/affiliate etc.
37.5 All claims regarding indemnity shall survive the termination or expiry of the contract.

SECTION – V
SPECIAL CONDITIONS OF CONTRACT (SCC)
The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding
clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been
incorporated below.
These Special Conditions will modify/substitute/supplement the corresponding (GCC) clauses. Whenever
there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the
SCC shall prevail.
The Rate Contract finalised under this tender enquiry can be operated only by HITES. Any
supplier supplying against the said Rate contract to any other user, Government/Private without
knowledge and permission of HITES will be considered breach of contract and HITES may initiate
action as deemed appropriate including but not limited to forfeiture of their security towards
performance and operation of Rate Contract, debarring, blacklisting, etc.

SECTION - VI
LIST OF REQUIREMENTS
Sl.No Name of the Item Estimated Qty in nos. Warranty
DIRECTORS HOUSE
1 Wooden Modular Double Bed #1 20
2 Corner Table 40
3 Study Table 20
4 Study Chair 20
5 Wooden Modular 2 Door Wardrobe 20
6 SOFA 3 SEATER 12
7 SOFA 2 SEATER 24
8 SOFA 1 SEATER 12
9 Dining Table 4
10 Servant Room Bed 16
11 CORNER Table or TEA Table 16
Phase I OPD Block
12 Work Station 40
13 Table Set (consulting room) 376
14 Table Set (Assistant room) 376
15 Library Reading Table 4
16 Waiting Visitor chair 140
17 Work Station Chair (High Back) 1128
18 Conference Chair 48
19 Cabin Chair 260 2 years
AYUSH Block
20 HOD Table 4
21 Work Station 40
22 Reading Table 4
23 Cabin Table 52
24 Waiting Visitor chair 204
25 Z-LINE CONFERENCE TABLE 4
26 Chamber Chair 4
27 Visitor chair 16
28 Work Station Chair, High Back 72
29 Cabin Chair 52
30 Cabin Visitor chair 96
31 Conference Chair 164
Guest House
32 Wooden Modular Double Bed #2 28
33 TV unit 64
34 Center Table or TEA Table 20
35 Three Seater PVC Sofa 24
36 Single Seater PVC Sofa 64
37 Single Bed 36
38 Bed Side Unit 72
39 STUDY TABLE 36
40 Study Chair 36
Medical and Nursing College
41 OFFICE Desking # 1 420
42 OFFICE Desking # 2 220
43 Admin Table 28
44 18 SEATER CONFERENCE TABLE 12
Sl.No Name of the Item Estimated Qty in nos. Warranty

45 Work Station 384
46 Lab Table 1800
47 Library Reading Table # 1 252
51 Library Book Rack 744
52 Magazine Rack 100
53 Reading Table 144
54 Table 84
55 Table Set 84
56 Lecture Hall Table # 1 256
57 Lecture Hall Table # 2 888
58 Foldable Wooden Writing Table 120
59 Dual Desk 448
60 Z-LINE DIRECTOR TABLE 32
61 Work-Station 216
62 Table Set 68
63 Ornate Chair 7120
64 Elan Chair 2336
65 Library Chair 2592
66 HOD Chair 84 2 years
67 Chair # 1 32
68 Chair # 2 156
69 Summit Chair 240
UG Students Hostel Boys and Girls
70 Single Bed 1440
71 Study Table 1440
72 Ornate Chair 1440
Nurse's Hostel
73 Single Bed 1760
74 Study Table 1408
75 Study Chair 1408
76 Three Seater PVC Sofa 1408
Dining Block
77 Dining Table # 1 320
79 Canteen Chair 2800
PG Student's Hostel Block
80 Single Bed 1464
81 Wooden Modular Double (Queen Size) Bed 472
82 Study Table 1464
83 Study Chair 1464
84 Two Seater PVC Sofa 472
85 Single Seater PVC Sofa 472
86 Center Table or TEA Table 472
Cafetaria Block
Night Shelter
88 Night Shelter Cot 648
Note: 1. Any site modification required for proper installation of the furniture and to match
aesthetically as per the building design has to be done by the bidder
2. Bidders are advised to offer their best competitive prices against this Rate Contract
tender. The drawls against the Rate Contract will depends on the competitiveness of
the prices, quality of equipment as essential requirements.
2. Destination/Consignee details
Stores are to be supplied all over India as indicated in the Supply Orders placed against the Rate
Contract.
3. Delivery Period:
The bidders to quote monthly rate of supply which will be incorporated in the Rate Contract and
supply order will be placed as per requirement of the user department/organisation accordingly.
4. Terms of Delivery:
Free Delivery at Consignee Site

Insurance (local transportation and storage) would be borne by the Supplier from ware house to the
consignee site for a period, including 3 months beyond date of delivery.
5. Scope of Incidental Services:
Installation & Commissioning, Supervision, Demonstration, Trial run and Training etc. as specified in
GCC Clause 13
Installation & commissioning shall be completed within 15 days, of handing over the site complete in
all respect by the consignee. The date of handing over the site has to be intimated to the supplier by
the consignee. The delay on the part of the supplier to install & commission the equipment will also
attract the provisions as contained in the liquidated damage clause.
6. Warranty:
Terms of warranty shall be as per details given in general technical specification/technical

specification of the equipment and for a period specified in the Table under ‗List of Requirement‘
above.
Warranty period will be effective from the date of installation, commissioning and acceptance.

Section – VII
Technical Specifications
Following Basic Material to be used in Office furniture with prior approval of Client:
Material Requirements
For All Revolving And Tubular Chairs:
1. Cushion chairs are made out of flexible polyurethane foam moulded to have consistent hardness of 20-
24 kg.
2. The polyurethane foam should be moulded with density 45 +/- 2 kg/meter cube and hardness 20 +/- 2
kg on hampdness machine at 25% compression.
3. Armrest of chairs should be made out of integral skin polyurethane foam of shore hardness ‗a‘ 50-70
and reinforced with ms steel insert except unless otherwise specified.
4. Gas lift mechanism for height adjustments tested for 100000 cycles of operation.
5. Chair base of the pedestal consists of 5 prongs made of 5 mm thick ms plates.
6. Plastic cladding is provided to make the pedestal look good aesthetically. The ms pedestal should be
tested for load bearing.
7. Twin wheel castors are made of nylon and should be tested to carry a load upto 82 kgs on the chair.
8. All steel components should be powder coated conforming to :-
 Dry film thickness more than 45 microns.
 Salt spray test to withstand corrosion.
 Adhesion as per din 53152 standards.
 Scratch hardness as per bs 3900/e2
 Impact test.
 Pencil scratch test
9. Mandatory Tests To be Done By Manufacturer on Chairs :
 Seating Impact test.
 Arms Strength Test
 Back Durability Test.
 Castor/ Chair durability test.
 Base Test.
 Castor retention test.
 Castor Pull Out test.
 Castor Breakability Test.
10. Powder Coating Tests :
All MS components shall be epoxy polyester powder coated using the seven chamber pre-treatment
process with the powder thickness greater than 40 microns Dry Film Thickness.
Tests to Be Carried Out on Powder Coating :-
 Cross Cut Test- To check Adhesion
 Impact Resistance Test – To 150 kgs/cm as per BS 3900/E3.
 Scratch Hardness- Upto 4 kgs as per BS 3900/E2.
 Salt Spray Test.
11. Antirust Treatment To Be Followed For All Metal Components :
The manufacturer should have anti rust treatment facilities for treating all the metal components. The
antirust treatment shall consist of Removal of oil by treating metal Components with sodium
carbonate and alkaline phosphate at 60 degrees centigrade followed by Rinsing with water at normal
temperature. The rinsed components are to be dipped in phosphoric acid solution at 45 degrees
centigrade for 10 minutes minimum for de-rusting followed by Rinsing. Components shall undergo
phosphating by dipping in phosphating tank containing iron hydrogen phosphate dissolved in
phosphoric acid at normal temperature for minimum 5 minutes followed by rinsing and finally
Dipping components in chromic phosphatic acid reducing agent chemical at temperature of 80
degree centigrade(+/-10%) for minimum period of 60 seconds.
Specifications For Materials And Processes To Be Used On Furniture
Specifications For Steel Used In Chairs and Other Items :

 Cold rolled steel for MS sheet shall have thickness ranging from 0.63mm to 1.2mm as per IS:513-
1994.
 Hot rolled steel for MS sheet shall have thickness ranging from 2.5mm to 3.15mm as per IS:10748
Group I.
 MS ERW tubes used for tubular components should satisfy IS-7138.
Specification For Fabric To Be Used For Upholstery:
Material Type Description/ Selection Criterion

100% Polyester, fiber dyed For a Span of 1.2 Meters shall have weight 330-grams/ meters.
100% poly Propylene For a Span of 1.2 Meters shall have weight 230-grams/ meters.
Material Specifications :
1) Plain Particle Board (Medium Density) :
Particle boards conforming to IS 2380(1977) with physical characteristics as under
Density : 600 –900 kg per meter cube.

Moisture content : 5.10%
Water absorption : 2 hour test – max 15%
24 hour test – max 40%
Swelling in water : 2 hour – max. 5% thickness
Swelling due to water absorption : max 6%
Tensile strength perpendicular to surface : min 0.3 Newton per millimetre square.(for all thickness)
Tensile strength after cyclic test : min 0.3 N/mm square
Screw withdrawal strength on face : min 1250 N
Screw withdrawal strength on edge : min 850 N
2) Medium Density Fiber Boards :

Medium Density Fiber Board conforming to IS: 2380-1977 with following physical characteristics
Specific Gravity : 0.5 to 0.9
Density : 900 kg per meter cube.
Moisture content : 5 to 10%
modules of rupture upto 20mm thick : min 30 N/mm square.
Modules of rupture above 20 mm thick : min 25 N/mm square.
Linear expansion in thickness due to surface absorption : max 5%
Swelling due to general absorption after 24 hour soaking in
Thickness : max 4%
Length : max 0.4%
Width : 0.4 % min.
Tensile strength perpendicular to surface : 0.7 N/mm square.(for all thickness)

3) Pre Laminated And Twin Particle Boards :

Pre laminated and twin particle boards as per IS:2380-1977.
Density : 600 –900 kg per meter cube.
Moisture content : 5 to 10%
Swelling in water : 2 hour – max. 8% in thickness
Modules of rupture : min. 15 N/mm square.
Tensile strength perpendicular to surface : 0.5 N/mm square.(for all thickness)
The following characteristics are according to annexure of IS:128323-1990.
Resistance to steam- sign of blister, delaminating or change in surface finish.
Resistance to crack – No sign of crack and de lamination.
Resistance to cigarette burn.
Resistance to stain.
Abrasion Resistance (min) in no of revolutions.
4) Post formed Laminate Sheets :

The pos formed (high pressure decorative laminate) one side bearing 0.6 or 0.8 mm thick decorative
conform to NEMA specification- ANSI/NEMA/LD-3-1991.
The physical characteristics and test requirements are as per NEME-LD-3-1991.
Impact strength - Ball Impact resistance min 20‖
Wear resistance - Min 400 cycles.
Gross dimensional change in machine direction - Max. 1.1%
Gross dimensional change in cross machine direction - 1.4% max.
High temperature resistance - slight effect is accepted on specimen at the final examination.
Stain resistance -No effect is acceptable on the specimen.
Formability - Min radius 12.5mm.
Blister Resistance - Min 40 Sec.
Boiling water immersion test (2 hour test) as per IS:2046-1969.
Increase in weight - Max. 30%.
Increase in thickness - Max 30%.
5) Decorative Laminated Sheets :

Decorative thermosetting synthetic resin bonded laminated sheets are used in 1.0mm thickness and
are of type 1 with having one side bearing the decorative surface. The finish, shade, color and
pattern shall be mutually decided by the purchaser and supplier. Physical characteristics and test
requirements are as per appendix of IS:1046-1969.Resistance to dry heat – no blistering or
appreciable surface deterioration or loss of gloss. Dimensional stability in low humidity test at
70+/- 2deg C for 24 hours.- less than 0.5% in length and width dimensions.
Resistance to immersion in boiling water.

Increase in weight - max 5%
Increase in thickness - max 5%
Resistance to staining for 24 hours with standing against agents specified in IS 2046-1969.
specimen should not show blistering at the final examination. Cross breaking strength for 0.6mm
thick—2000 kg per CM Square.
Cross breaking strength for 1.0 mm and 1.5mm thick – min 4000 kg per CM square.
Impact strength - min 0.035 kg fm

Machinery test - no Slitting or cracking.
6) Epoxy Powder Coating.
Epoxy powder used for coating shall be of a standard shade or as specified at the time of tender.
The specific gravity of powder 1.6(+/-0.2) gives a DFT of 50-60 microns. Pencil Hardness of 2H;
Cross hatch Adhesion (DIN 553151) or GT – ‗O‘ gloss @ 60 DIN 67530 of 80 +/- 5% for all
standard except black for which it shall be 45 +/-5 for black. The coating should be able to
withstand min 500 hour of salt spray test. Impact resistance of 150kgcm.
The following IS will be followed for the following items:

1) The grade IS: 513 will be followed in case of steel items. IS: 10748 the right classification
Grade 1 shall be used. The steel tubes for furniture shall be as per IS: 7138.
2). The powder coating thickness at P-2 is 45 micron & P-3 is 40 micron.
3). The rated IS/International Standard nos. under which the respective tests are to be
performed shall be used. The requisite values against which the test results will be
compared for conformity.
4). The ―Consistent hardness shall be 20-24 kg‖ .
5). For MDF boards, maximum water absorption after 2 hours soaking shall be 6% for grade I & II
boards. All the required test as per IS code shall be carried out for MDF boards,
6). Under decorative Laminated sheets (P-5) the IS 1046 shall be followed for cash boxes. If any
differences is found between BOQ & Specification. The Specification will supersede over Bill
of quantities items.
NOTE : Sizes in dimensions of all items may vary upto + or – 5%.

Sl. No.1
Wooden Modular Double Bed #1
Providing Placing and Installing Wooden Modular Double (Queen Size) Bed of Size 3000(W) X 2100(D)
X 1100(H) 75mm thick eight piece assly decorative designed Headboard as assly of Top panel, Middle
Panel, Base Panel, LH & RH Bent Leg , Spacer, TOP & Top patti made up of 15 mm thick Melamine
finished Pre-laminated Particle board confirms to ISI 12823:1990. & 15 mm thick European PVC Foiled
MDF board confirms to ISI 14587:1998. 33mm thick footboard assembly of 18mm thick base panel,
15mm thick Side & Top Patti made up of Prelaminated Particle board with European PVC Foiled
Decorative TOP Patti made up of 25mm thick MDF. Vertical & Side Rail made up of 15 mm thick
Melamine finished Pre-laminated Particle board confirms to ISI 12823:1990.All edges are sealed with
PVC edge-band of 0.45mm thick. Hardware used from standard range. PVC bushes are fixed at bottom to
avoid scratches on dedicated floors. All the material used for this must satisfy quality norms from IS
standards. Boards used must be able to pass 4H test for Scratch resistivity. Decorative paper using for pre-
lamination must be impregnated through MF resine.

Sl. No. 2
Corner Table
Providing Placing & Installing Wooden Modular Study Table size 1200(W) X 500(L) X 750(H). LH &
RH Side Panel & Top made up of 30 mm (15+15) thick Prelaminate Partical board with 1.5 mm thick
PVC edge-band used. Modesty, Vertical, Drawer Facia, Drawer Side , Drawer Front & Back made up of
18mm thick Prelaminate Partical board with 0.45 mm thick PVC edge-band used. Board confirms to ISI
12823:1990.
All Non-exposed edges are sealed with PVC edge-band of 0.45mm thick & 1.5mm thick PVC edge-band
used to seal Exposed or Touching Edges. Hardware used from standard range. PVC bushes are fixed at
bottom to avoid scratches on dedicated floors. All the material used for this must satisfy quality norms
from IS standards. Boards used must be able to pass 4H test for Scratch resistivity. Decorative paper
using for pre-lamination must be impregnated through MF resine.

Sl. No.3
Study Table
Providing Placing & Installing Wooden Modular Study Table size 1200(W) X 500(L) X 750(H). LH &
RH Side Panel & Top made up of 30 mm (15+15) thick Prelaminate Partical board with 1.5 mm thick
PVC edge-band used. Modesty, Vertical, Drawer Facia, Drawer Side , Drawer Front & Back made up of
18mm thick Prelaminate Partical board with 0.45 mm thick PVC edge-band used. Board confirms to ISI
12823:1990.
All Non-exposed edges are sealed with PVC edge-band of 0.45mm thick & 1.5mm thick PVC edge-band
used to seal Exposed or Touching Edges. Hardware used from standard range. PVC bushes are fixed at
bottom to avoid scratches on dedicated floors. All the material used for this must satisfy quality norms
from IS standards. Boards used must be able to pass 4H test for Scratch resistivity. Decorative paper
using for pre-lamination must be impregnated through MF resine.

Sl. No.4
Study Chair
Supply of Lounge Chair Frame made up of Oak Wood and stained in dark wenge shade polish with High
Density Cushion on Seat and Back.

Sl. No. 5
Wooden Modular 2 Door Wardrobe
Providing Placing & Installing Wooden Modular 2 Door Wardrobe of size 1800(W) X 600(D) X
2100(H). Cabinetoty of 15mm thick and Shutters made up of 18mm thick Melamine finished
Prelaminated Particle Board confirms to ISI 12823:1990.
Drawer with central locking facility made up of 15mm thick PPB mounted on telescopic slide with 3/4
extension. All edges are sealed with PVC edge-band of 0.45mm thick, PVC edge-band & 2mm thickness
used for Shutters. Hardware used from standard range. PVC bushes are fixed at bottom to avoid scratches
on dedicated floors. All the material used for this must satisfy quality norms from IS standards. Boards
used must be able to pass 4H test for Scratch resistivity. Decorative paper using for pre-lamination must
be impregnated through MF resine. Decorative Aluminium alloy made Handle to be used for Shutters
with multipurpose Square lock. A Decorative Designer strip made up of 25mm thick PVC Membrane
finished MDF confirms to ISI 14587:1998 fixed on top side.

Sl. No. 6
SOFA 3 SEATER
3 seater sofa
Size 2000(W) X 860(D) X 900(H) 430(Seat ht.)
SOFA: Frame made up of Meranti wood and plywood.

Armrest: foam density-18, with FABRIC
Backrest: Foam density-15, with webbing belt and FABRIC
Seat: Foam density-25+rebond foam, with webbing belt and FABRIC.
Legs: Wooden designer legs
Color: Full fabric Taupe and Stone.

Sl. No. 7
SOFA 2 SEATER
2 seater sofa
Size 1550(W) X 860(D) X 900(H) 430(Seat ht)


Sl. No. 8
SOFA 1 SEATER
1 seater sofa
Size 940(W) X 860(D) X 900(H) 430(Seat ht.)


Sl. No. 9
Dining Table
Table top of 25mm thick made up of 25mm Pre-Laminated Particle Board OF SIZE: 2400MML x
1050MMD x 750MMH and Vertical Member Made up of M.S. SQ pipe 50X50X1.6MM thick and all
Horizontal Members from M.S. Sq. Pipe 40X40X1.6MM thk. Under-structure is powder coated through 7
tank process. Provision of Designer moulded leveller and Leg Caps.

Sl. No. 10
Servant Room Bed
Providing /Placing and Installing Ergonomically designed ROBUST BED of size 990W X 2050 L X 850
H.75mm thick eight piece assly decorative designed Headboard as assly of Top panel, Middle Panel, Base
Panel, LH & RH Bent Leg , Spacer, TOP & Top patti made up of 15 mm thick Melamine finished Pre-
laminated MDF board confirms to ISI 12823:1990. & 15 mm thick European PVC Foiled MDF board
confirms to ISI 14587:1998. footboard assembly of 18mm thick base panel, 15mm thick Side & Top Patti
made up of Prelaminated MDF board with European PVC Foiled Decorative TOP Patti made up of 25mm
thick MDF.Vertical & Side Rail made up of 15 mm thick Melamine finished Pre-laminated MDF board
confirms to ISI 12823:1990.All edges are sealed with PVC edge-band of 0.45mm thick. Hardware used
from standard range. PVC bushes are fixed at bottom to avoid scratches on dedicated floors. All the
material used for this must satisfy quality norms from IS standards. Boards used must be able to pass 4H
test for Scratch resistivity. Decorative paper using for pre-lamination must be impregnated through MF
resine.
Support Structure:- Top & Side Panel shall be fixed on Epoxy Powder Coated Metal Frame of 25mm X
25mm X 1.2mm Thk & 50mm X 25mm X 1.2mm THK M.S. Tube. To give robust support to bed. All
Metal parts are Duly Powder Coated with minimum 45-50 Microns thickness.

Sl. No. 11
CORNER Table or TEA Table
Providing / Placing or Installing CORNER Table or TEA Table of Size 500(W) X500(D) X450(H). Leg
Made up of 30mm thick SOLID WOOD with Joint free finish. u. Top Made up of 25mm thick SOLID
WOOD WITH JOINT FREE PILISH AND FINISH.

Sl. No. 12
Work Station
Partition : Main Spine partition is 60mm thick panel based system is 1660mmht. All trims /cover section
are in Powder Coated finish having vertical and horizontal Wire Management at below worktop and
skirting respectively. The partition panel below worksurface to have Laminate, Above Worksurface there
will be provision of Soft Pinup fabric Tile.
Main Table : TOP to be made of 25 mm thick Prelaminated particle board with 2mm PVC edge band on
all sides of Rehau Make or equivalent. Modesty Panel: is made of 18mm Prelaminated Particle Board and
Legs is made of 50x50m steel Square pipe in powder coated finish.
LAMINATE 3 Drawer PEDESTAL 400Lx450Dx685HT : Movable Laminate Pedestal 2B+1F Pedestal

with Castor finish in prelaminated particle board 2 pvc edge band. & Metal Drawer with Lock.
KEYBOARD TRAY : CRCA Metal Powder Coated.

CPU TROLLEY : CRCA Metal Powder Coated.

Sl. No. 13
Table Set (consulting room)
Table Top ( consulting room) of 25mm thick made up of 25mm Pre-Laminated Particle Board OF SIZE:
1200MML x 600MMD x 750MMH and Gable end made using 25mm Pre-Laminated Particle Board with
Specially designed Leveller bracket. Modesty made up of 18mm thick Particle Board with side table top
of size: 900mmW X 450mmD X 750mmH. Prelaminated 3Drawer Pedestal (2B+1F)
404Lx450Dx685Ht. Carcass & Facia made up of 18mm thick Pre-laminated particle board. Back Panel
from 9mm PPB. All exposed edges are sealewd with 2mm thick PVC edge-band & Non-exposed edges
with 0.8mm thick PVC edge-band of Rehau or equivalent.

Sl. No. 14
Table Set (Assistant room)
Table Top ( Assistant room) of 25mm thick made up of 25mm Pre-Laminated Particle Board OF SIZE:
1200MML x 600MMD x 750MMH and Gable end made using 25mm Pre-Laminated Particle Board with
Specially designed Leveller bracket. Modesty made up of 18mm thick Particle Board with

Sl. No. 15
Library Reading Table
Table Top of 54mm thick made up of 18mm Pre-laminated Particle Board with 18+18mm double color
decorative batten fixed below top on user and visitor side. Gable end of 54mm thick made up of 18mm
Pre-laminated particle board with 18+18mm double color decorative batten fixed on it from visitor side.
Modesty of 18mm PPB. All Exposed edges are sealed with PVC edge-band of 2mm thickness & Non-
exposed edges are sealed with 0.45mm thick Edge-band from REHAU or equivalent.

Sl. No. 16
Waiting Visitor chair
Providing /Placing and Installing Visitor chair
Specification:- 3 SEATER SOFA Frame are made out of tube aid 16X1.2mm wall thickness seat and
back are made out of CRCA 1.6mm thickness duly perforated seat and back made of 12X 15 mm
moduled hot pressed plywood in ergonomic shape fitte with japanese nagayamma T-nots and riveted to
wood.
The veneers and resin used are termite resistant and also under high tempreture and and pressure any
insects/lavae will get destroyed

Sl. No. 17
Work Station Chair (High Back)
CHAIR KNIGHT HIGH BACK: BACK OF G.F. NYLON STRUCTURE, NYLON NET, SEAT FROM
G.F. NYLON STRUCTURE, HIGH DENSITY CUSHION,2 WAY ADJUSTABLE ARMS WITH PU
PAD.5 PRONG NYLON BLACK BASE WITH CASTORS SYNCHRO-TILT MECHANISM WITH
SINGLE ANGLE LOCKING, TENSION ADJUSTER & GAS LIFT MECHANISM.

Sl. No. 18
Conference Chair
BACK & SEAT FROM HIGH DENSITY CUSHION WITH CROME STRUCTURE, M.S. CROME
ARMS, 5 PRONG CROME BASE WITH TWIN WHEEL CASTORS, TORSION BAR FREE
FLOATING MECHANISM WITH SINGLE ANGLE LOCKING, TENSION ADJUSTER & GAS LIFT
MECHANISM.

Sl. No. 19
Cabin Chair
BACK OF G.F. NYLON STRUCTURE WITH NYLON NET, SEAT FROM G.F. NYLON
STRUCTURE, HIGH DENSITY CUSHION,4 WAY ADJUSTABLE ARMS WITH PU PAD.5 PRONG
NYLON BLACK BASE WITH CASTORS SYNCHRO-TILT MECHANISM WITH SINGLE ANGLE
LOCKING, TENSION ADJUSTER & GAS LIFT MECHANISM.

Sl. No. 20
HOD Table
Table Top is made of 25mm thick mm PLB Top with edges covered with 2mm thcik PVC edge
bindding tape. Table top is supported on gable ends made of 25mm thickPLB.Modesty Panel made of
18mm thick PLB. The table consiist Levellor: It also have adjustable Leveller with plastic base with
height adjustment up to 15mm.The top shall be supported with suitable M.S. bracket of standard size
made of CRCA sheet of minimum 2mm thick Grade D as per IS 513 with powder coated finish of
approved colour. Suitable size of metal insert to be provided in worktop for fixing with the partition/gable
end. Fixing directly with screws is not permissible.Return top will be 1200Lx450Dx750H(extended top
up to 450mm) along with Storage : 25mm thk PLB Top, shutter 18 mm thk PLB. Side unit having 3 no
openable door made of PLB body. Back Unit: Made out of 18mmthick PLB with middle drawer and side
openable door with D Shaped handle and proper locking arrange ment. 3 drawer pedestal: made up of
18mm thick PLB with 2 Box + 1 Filling of Size: 404(W) X 450(D) X 685(H)

Sl. No. 21
Work Station
All trims /cover section are in Powder Coated finish having vertical and horizontal Wire Management at
below worktop and skirting respectively. The partition panel below work surface to have Laminate,
Above Work surface there will be provision of Soft Pinup fabric Tile.
Main Table : TOP to be made of 25 mm thick Prelaminated particle board with 2mm PVC edge band on
all sides of Rehau Make or equivalent. Modesty Panel: is made of 18mm Prelaminated Particle Board and
Legs is made of 50x50m steel Square pipe in powder coated finish.
LAMINATE 3 Drawer PEDESTAL 400Lx450Dx685HT : Movable Laminate Pedestal 2B+1F Pedestal
with Castor finish in prelaminated particle board 2 pvc edge band. & Metal Drawer with Lock.
KEYBOARDTRAY : CRCA Metal Powder Coated.
CPU TROLLEY : CRCA Metal Powder Coated.

Sl. No. 22
Reading Table
Providing/ Placing 1350MMDIA Table top made up of 25mm thick PVC Foiled MDF Board with
designer waterfall edge. Modesty Made up of 12mm thick PVC foiled MDF Board.
Under-Structure made up of M.S. Pipe supported with specially designed casted connecting blocks to
connect Cross members (horizontal Pipe) with Legs (Vertical Member
Verical Member Made up of M.S. SQ pipe 50X50X1.6MM thick and all Horizontal Members from
M.S. Sq. Pipe 40X40X1.6MM thk. Under-structure is powder coated through 7 tank process. Provision of
Designer molded Leveller and Leg Caps.

Sl. No. 23
Cabin Table
Table Top of 25mm thick made up of 25mm Pre-Laminated Particle Board OF SIZE: 1500MML x
750MMD x 750MMH and Gable end made using 25mm Pre-Laminated Particle Board with Specially
designed Leveller bracket. Modesty made up of 18mm thick Particle Board with side table top of size:
900mmW X 450mmD X 750mmH. Prelaminated 3Drawer Pedestal (2B+1F) 404Lx450Dx685Ht.
Carcass & Facia made up of 18mm thick Pre-laminated particle board. Back Panel from 9mm PPB. All
exposed edges are sealewd with 2mm thick PVC edge-band & Non-exposed edges with 0.8mm thick
PVC edge-band of Rehau or equivalent.

Sl. No. 24
Waiting Visitor chair
Providing /Placing and Installing Visitor chair
Specification:-
Frame are made out of tube aid 16X1.2mm wall thickness seat and back are made
out of CRCA 1.6mm thickness duy perforated
seat and back made of 12X 15 mm moduled hot pressed plywood in ergonomic shape
fitte with japanese nagayamma T-nots and riveted to wood.
The veneers and resin used are termite resistant and also under high tempreture and
and pressure any insects/lavae will get destroyed

Sl. No. 25
Z-LINE CONFERENCE TABLE
Z-LINE CONFERENCE TABLE :- Top made of 18mm Pvc Foiled MDF with 18mm thick MDF batton
fitted to it to get overall look of 36mm thick. ―D‖ head aluminum table edge section is fitted on edges of
top. 100 mm thick Gable end made up of specially designed batten structure covered with 3mm thick
PVC film wrapped MDF. Double Modesty made up of 18mm thick pre-laminated particle board.
Provision of Access Flap for Power & Data Management. Below table table wire management done
through gap of double modesty.5400MM w x 3000MMd U SHAPED

Sl. No. 26
Chamber Chair
CHAIR ESTILLO HIGH BACK: BACK & SEAT OF COMPOSITE LEATHER WITH HIGH
DENSITY CUSHION,ADJUSTABLE BLACK & CROME FINISH ARM WITH CUSHION PAD 5
PRONG NYLON SILVER BASE WITH CASTORS KNEE-TILT MECHANISM WITH SINGLE
ANGLE LOCKING, TENSION ADJUSTER & GAS LIFT MECHANISM.

Sl. No. 27
Visitor chair
CHAIR ESTILLO HIGH BACK: BACK & SEAT OF COMPOSITE LEATHER WITH HIGH
DENSITY CUSHION,ADJUSTABLE BLACK & CROME FINISH ARM WITH CUSHION PAD 5
PRONG NYLON SILVER BASE WITH CASTORS KNEE-TILT MECHANISM WITH SINGLE
ANGLE LOCKING, TENSION ADJUSTER & GAS LIFT MECHANISM.

Sl. No. 28
Work Station Chair, High Back
CHAIR KNIGHT HIGH BACK: BACK OF G.F. NYLON STRUCTURE, NYLON NET, SEAT FROM
G.F. NYLON STRUCTURE, HIGH DENSITY CUSHION,2 WAY ADJUSTABLE ARMS WITH PU
PAD.5 PRONG NYLON BLACK BASE WITH CASTORS SYNCHRO-TILT MECHANISM WITH
SINGLE ANGLE LOCKING, TENSION ADJUSTER & GAS LIFT MECHANISM.

Sl. No. 29
Cabin Chair
LOCKING, TENSION ADJUSTER & GAS LIFT MECHANISM. PROVISION OF HEAD REST FOR
HIGH BACK VERSION

Sl. No. 30
Cabin Visitor chair
LOCKING, TENSION ADJUSTER & GAS LIFT MECHANISM.

Sl. No. 31
Conference Chair
MECHANISM.

Sl. No. 32
Wooden Modular Double Bed #2
roviding Placing and Installing Wooden Modular Double (Queen Size) Bed of Size 1730(W) X 2300(D)
X 900(H) with 4 Bed Side 75mm thick eight piece assly decorative designed Headboard as assly of Top
panel, Middle Panel, Base Panel, LH & RH Bent Leg , Spacer, TOP & Top patti made up of 15 mm thick
Melamine finished Pre-laminated Particle board confirms to ISI 12823:1990. & 15 mm thick European
PVC Foiled MDF board confirms to ISI 14587:1998.
33mm thick footboard assembly of 18mm thick base panel, 15mm thick Side & Top Patti made up of
Prelaminated Particle board with European PVC Foiled Decorative TOP Patti made up of 25mm thick
MDF.Vertical & Side Rail made up of 15 mm thick Melamine finished Pre-laminated Particle board
resine.

Sl. No. 33
TV unit
Providing / Placing or Installing TV unit 1500W X 500 D X 750H

Carcass, Verticals & Shelf made up of 25mm thick prelaminated MDF board. Drawer from 15mm &
Drawer Facia from 18mm thick Prelaminated MDF board. All Exposed edges sealed with 2mm thick
PVC edge-band & Non-Exposed edges with 0.8mm thick PVC edge-band from REHAU or equivalent.

Sl. No. 34
Center Table or TEA Table
Providing / Placing or Installing HARMONY Center Table or TEA Table of Size 800 W X 400 D X 420
H Leg Made up of 18mm thick PVC foiled MDF with Joint free finish. Bottom Panel from 18mm
Prelaminated MDF board duly edge-banded with 0.8mm thick PVC edge-band from Rehau or equivalent.
Top Made up of 8mm thick clear Toughened Glass.

Sl. No. 35
Three Seater PVC Sofa
Providing / Placing and Installing

Three Seater PVC Sofa of size1925(W) X 840(D) X 900(H) 445(Seat ht.)
Specification :- Frame made up of Meranti Wood and Plywood. Arm Rest foam density 18 with polyster,
Back rest foam density 15 with webbing belt and polyster. Seat foam density 25 + rebond foam with
webbing belt and polyster.
Color :- Full PVC Dark Brown

Sl. No. 36
Single Seater PVC Sofa
Providing / Placing and Installing Single Seater PVC Sofa of size600(W) X7900(D) X 845(H) 445(Seat
ht.)
Specification :- Frame made up of 25MM ROUND PIPE ARMS AND BASE. Back rest foam density 15
with webbing belt and polyster. Seat foam density 25 + rebond foam with webbing belt and polyster.

Sl. No. 37
Single Bed
Providing /Placing and Installing Ergonomically designed campus ROBUST BED of size 990W X 2050
L X 850 H. 75mm thick eight piece assly decorative designed Headboard as assly of Top panel, Middle
finished Pre-laminated MDF board confirms to ISI 12823:1990. & 15 mm thick European PVC Foiled
MDF board confirms to ISI 14587:1998.
footboard assembly of 18mm thick base panel, 15mm thick Side & Top Patti made up of Prelaminated
MDF board with European PVC Foiled Decorative TOP Patti made up of 25mm thick MDF.Vertical &
Side Rail made up of 15 mm thick Melamine finished Pre-laminated MDF board confirms to ISI
12823:1990.All edges are sealed with PVC edge-band of 0.45mm thick. Hardware used from standard
range. PVC bushes are fixed at bottom to avoid scratches on dedicated floors. All the material used for
this must satisfy quality norms from IS standards. Boards used must be able to pass 4H test for Scratch
resistivity. Decorative paper using for pre-lamination must be impregnated through MF resine.
25mm X 1.2mm Thk & 50mm X 25mm X 1.2mm THK M.S. Tube. To give robust support to bed.All

Sl. No. 38
Bed Side Unit
Providing /Placing and Installing value Bed Side Unit of size 420W X 400 D X 450 H made up of 18mm
thick Pre-laminated board.exposed edges to be sealed with 2mm edgeband Rehau make or equivalent
non-exposed edges to be sealed with 0.8mm edgeband Rehau make or equivalent, hardware used shall be
of Ebco or Hettich make or equivalent.
PLB used to be of ISI grade (Shade to be from standard range of Action Tesa, Associate,Greenlam and
Spacewood).All Wooden panels shall be stained to approved color finished with melamine and scratch
resistivity to pass 4H test.

Sl No. 39
STUDY TABLE
Providing /Placing and Installing STUDY TABLE with 1 Drawer & 1 Openable shutter 1200(W) X
600(D) X 750(H).Table TOP from 25mm, Gable End, Modesty, Vertical, Drawer, Shutter are from
18mm thick Pre-laminated MDF board. All exposed edges sealed with 2mm thick PVC edge-band of
REHAU make or equivalent and 0.45mm thick for Non-Exposed edges.
Bottom Mounted slide used for Drawer and individual locking provided for both the shutter and Drawer.
Table with Leveller provision.
All Wooden panels shall be stained to approved color finished with melamine and scratch resistivity to
pass 4H test.

Sl. No. 40
Study Chair
Providing /Placing and installing ORNATE Study Chair – Tilt Machanism, Chrome base, PP arms, High
density of cushion on seat, nylon net on back, Gas lift for height adjustment, Lumbersupport.

Sl. No. 41
OFFICE Desking # 1
SIZE:2250(W) X 600(D) X 750(H)
Provinding/ Placing OFFICE Desking of 2250X600X750, 1800X900X750,
Table top made up of 25mm thick PLB Board with streight edge. Modesty Made up of 12mm thick PLB
Board. Under-Structure made up of M.S. Pipe supported with specially designed casted connecting
blocks to connect Cross members (horizontal Pipe) with Legs (Vertical Member

Sl. No. 42
OFFICE Desking # 2
SIZE:1800(W) X 600(D) X 750(H)
Provinding/ Placing OFFICE Desking of 2250X600X750, 1800X900X750,
Table top made up of 25mm thick PLB Board with streight edge. Modesty Made up of 12mm thick PLB
Board. Under-Structure made up of M.S. Pipe supported with specially designed casted connecting
blocks to connect Cross members (horizontal Pipe) with Legs (Vertical Member

Sl. No. 43
Admin Table
Provinding/ Placing OFFICE Desking of 2100X900X750, 1200X600X750, Table top made up of 25mm
thick PLB Board with designer waterfall edge. Modesty Made up of 12mm thick PVC foiled MDF Board.
connect Cross members (horizontal Pipe) with Legs (Vertical Member Verical Member Made up of M.S.
SQ pipe 50X50X1.6MM thick and all Horizontal Members from M.S. Sq. Pipe 40X40X1.6MM thk.
Under-structure is powder coated through 7 tank process. Provision of Designer molded Leveller and Leg
Caps.
Color scheme :- Top in Douglos Larch, Modesty in H.G. White and Under-Structure in Frosty White.

Sl. No. 44
18 SEATER CONFERENCE TABLE
18 SEATER CONFERENCE TABLE APEX SIZE: 5000w x1800d: First Layer of 18mm thick MDF
board, 2nd 3rd & 4th layer of 18mm thick baton of MDF and top layer of PVC. Membrane foil of 0.4mm
thickness of approved color and design pasted together with PU Glue of approved quality and fastened
with screws from bottom side in a waterfall edge design. The PVC membrane also covered the edge of
Table top. The Table Top is factory manufactured. MDF board is of interior grade conforming to IS
12406:2003. The PVC membrane foil is pre-coated with a layer of polyurethane for better scratch
resistance. The Box type legs (Gable End) of table produced with two edge Joint free Foil & bend method
of processing are of 200mm thickness of two layer of 25mm One Side Laminated MDF board and
covering layer of 0.4mm thick PVC membrane.
Modesty panels of the table are up to flooring level made up of 18mm thick Pre-laminated particle board
conforming to IS 3087:2005. Leveller bolts are fitted at bottom of leg for level adjustment of (+/-) 7mm.
Bracket, KD fittings.
Table Construction:-
1)Main table will be of size 2250 x 750 having one power dock and this will be for 2 person seating.
2)Side extended tables will be of size 1350 x 600 where in two persons will be accommodated.
3) For side tables we can also provide power dock when ever required it will have impact of Rs. 4500/-
each.
4)Each table will have double modesty so that we can accommodate power dock in it and all wires will
carry through it.
5)Finish for table and gable end will be in membrane where as modesty will be in prelam with colour
matching to membrane.

Sl. No. 45
Work Station
Partition : Main Spine partition is 60mm thick panel based system is 1660mmht. All trims /cover section
are in Powder Coated finish having vertical and horizontal Wire Management at below worktop and
skirting respectively. The partition panel below worksurface to have Laminate, Above Worksurface there
will be provision of Soft Pinup fabric Tile. 3 DRAWER PEDESTAL

Sl. No. 46
Lab Table
60MM THICK partition panel with 9mm thick MDF tile of size: 1660mm Height with over head storages
made of 18mm thick PLB along with lock and handle.Main Table : TOP to be made of 25 mm thick
Prelaminated particle board with 2mm PVC edge band on all sides of Rehau Make or equivalent or
equivalent. Modesty Panel: is made of 9mm MDF. TABLE Size Per w/s 1200(W) X 600(H)

Sl. No. 47
Library Reading Table # 1
SIZE: 2400W X 1200d x 750H

Sl. No. 48
SIZE: 1200W X 1200d x 750H

Sl. No. 49
SIZE: 1200W X 600d x 750H

Sl. No. 50
SIZE: 1500W X 900d x 750H

Sl. No. 51
Library Book Rack
1. Book Rack Single Sided having Product Size: Width 900mm, Height: 1850mm, Depth: 316mm
2. Construction: Rigid knockdown construction.
3. Material: Racks, Back Panels & Skirting of CRCA 0.8mm Thickness and Side panels: 26mm thk
Prelaminated particle board (PLB) with laminate on both sides.
4. Finish: Epoxy Polyester Powder coated to the thickness of 50 microns (+/-10).
5. Stackability: The add-on units can be stacked width wise to form a bank of racks having common side
panel.
6. Number of Adjustable shelf: five adjustable shelves. (Total 6 Loading levels). Uniformly Distributed
Load Capacity per each shelf is 80 Kg maximum.
7. Label holder & range indicator : Label Holder & Range indicator on each main
unit for inserting labels.
8. Accessories: Optional stand of 125 mm Height with leveling screws.

Sl. No. 52
Magzine Rack
Magzine Rack made up of 18mm thick Pre-laminated particle board. All exposed edges are sealed with
2mm thick PVC edge-band and Non-exposed edges with 0.8mm thick Edge-band.Provision for 5 shelves
making 6 compartment of 270mm height. Shelf Support panels provided for every alternate shelf along
with back side book arrestor.

Sl. No. 53
Reading Table
Providing/ Placing 900MMDIA Table top made up of 25mm thick PVC Foiled MDF Board with designer
waterfall edge. Modesty Made up of 12mm thick PVC foiled MDF Board.
connect Cross members (horizontal Pipe) with Legs (Vertical Member

Sl. No. 54
Table
PVC edge-band of Rehau or equivalent.

Sl. No. 55
Table Set
PVC edge-band of Rehau.

Sl. No. 56
Lecture Hall Table # 1
SIZE: 1800W X 600D X 750H
Table top made up of 25mm thick Prelaminated MDF & Modesty Made up of 18mm thick Prelaminated
particle board. All the Exposed Edges are sealed with PVC edge-band of 2mm thickness & Non-exposed
edges are sealed with 0.8mm thick Edge-band. Leg made up of 0.8mm thick CRCA Sheet welded on
Trangular Foot made up of 1.2mm thick CRCA Sheet. Leg Powder coated with epoxy paint powder
followed by seven tank procress of pre-treatment. Provision of Metalic Cable Tray and Vertical Duct for
Power and Data management.

Sl. No. 57
Lecture Hall Table # 2
SIZE: 1500W X 600D X 750H
Table top made up of 25mm thick Prelaminated MDF & Modesty Made up of 18mm thick Prelaminated
particle board. All the Exposed Edges are sealed with PVC edge-band of 2mm thickness & Non-exposed
edges are sealed with 0.8mm thick Edge-band. Leg made up of 0.8mm thick CRCA Sheet welded on
Trangular Foot made up of 1.2mm thick CRCA Sheet. Leg Powder coated with epoxy paint powder
followed by seven tank procress of pre-treatment. Provision of Metalic Cable Tray and Vertical Duct for
Power and Data management.

Sl. No. 58
Foldable Wooden Writing Table
Composite Leather Coated Plywood Shell Foldable Wooden Writing Table Frame in 1.6 Guage CRC
Tube Long life Silver Mettalic Powder Coating All Plastic fittings made in house out of PP Plastic for a
very long service life.

Sl. No. 59
Dual Desk
Table Top, Seat & Back Panel made up of 18mm thick Pre-laminated Particle board duly edge-banded
with 2mm thick PVC edge-band from Rehau or equivalent.
Under-structure is made of 25x25x1.6mm MS pipe and Modesty Panel, Shelf and Leg Cover from M. S.
Sheet of 1.2 mm thick treated with anti-corrosion process followed by Epoxy Powder Coating up to 60
Microns.
Seat Height is 353mm , Provision of Sharp-edge free Hooks on both the sides of Desk.
Table top :- 1100 (W) X 330 (D) X 18MM THK
Seat Panel :- 1100 (W) X 330 (D) X 18MM THK
Back Panel :- 1100 (W) X 230 (D) X 18MM THK

Sl. No. 60
Z-LINE DIRECTOR TABLE
Z-LINE DIRECTOR TABLE :- Top made of 18mm Pvc Foiled MDF with 18mm thick MDF batton
fitted to it to get overall look of 36mm thick. ―D‖ head aluminum table edge section is fitted on edges of
top. 100 mm thick Gable end made up of specially designed batten structure covered with 3mm thick
PVC film wrapped MDF. Curve shape modesty with modesty support structure made up of 18mm thick
pre-laminated particle board and curve panel of 5mm thick PVC foiled MDF. BACK UNIT: GLASS
SHUTTER STORAGE:-All Exposed panels such as Top, Side, Shutter or Facia are made up of 18mm
thick PVC foiled Mdf. Internal panel such as Verticals & Shelves made up of 18mm thick Pre-Laminated
particle board duly edge-banded with 0.8mm thick PVC edge-band of Rehau make or equivalent.
Upper shutters are of 5mm thick Frosted toughened glass framed in aluminim section with SS Thumb
knob.SIZE: 2250(W) X 2100(D) X 750(H)
Hardware used shall be of Ebco or Hettich make or equivalent.

Sl. No. 61
Work-Station
Providing / Placing and installing Work-Station. SIZE: 900 w X600d x 750H

Two Table top made up of 25mm thick Prelaminated partcle board. All Edges are sealed with 2mm thick
PVC edge-band from Rehau or equivalent.
Under-Structure Made up of MS Pipe of 50X50X1.6MM Thick for Vertcle Member & 40X40X1.6MM
Thick for Horizontal support member. Vertical & Horizontal member are connected to each other with
specially designed Mazak connectors. Metal Cable tray provided below table top for data and power
cable management with Molded Vertibra (Snake) to carry the wire from Floor. All Metal parts are Epoxy
Powder coated in Matt white color.Special Molded Leveller and Leveller foot for better alignment.
Molded Leg cap to cover Top Edge of Pipe Leg.
Privacy Panel
Privacy panel screen in 21mm thick sleeker construction of Aluminum section and Die-Casted caps and
bracket.Screen available with Fabric pasted Pin-up & Marker combination for above table use.Screen
available in 300mm width for above table Configuration & 600mm width for Linear & T type
configuration. Privacy panel supporting frame with Epoxy powder coating.

Sl. No. 62
Table Set
Table Specifications :- Table Size 1500(W) X 750(D) X 750(H) WITH SU 900MMW

Table Top of 30mm thick made up of 18mm Pre-Laminated Particle Board with 12mm thick Decorative
PVC thin foil wrapped profile batten fixed below top on all the edges with waterfall edge. Gable end
made using 25mm Pre-Laminated Particle Board with Specially designed Leveller bracket. Modesty
made up of 18mm thick Particle Board with Decorative ―D‖ head aluminum section fixed on.3 Drawer
Pedestal Top made in 18mm Particle Board with 8mm thick Decorative profile. Carcass and Facia from
18mm & Drawers from12mm thick Particle Board (2 Nos. of Book & 1 No of File drawer) with provision
of centralize locking mechanism . All the exposed edges to be sealed with 2mm edgeband Rehau or
equivalent make no exposed edges to be sealed with 0.8mm edgeband Rehau make or equivalent,
hardware used shall be of Ebco or Hettich make or equivalent. Shade to be from standard range of
Spacewood.All Wooden panels shall be stained to approved color finished with melamine and scratch
resistivity to pass 4H test. Hardware used shall be of Ebco make or equivalent.
Storage Specifications :-
Top of the storage to be made in 18mm Particle Board with 8mm thick MDF Board decorative PVC foil
wrapped batten. Two swing door and one shelf made up of 18mm thick Particle Board with central
locking provision.

Sl. No. 63
Ornate Chair
BACK OF G.F. NYLON STRUCTURE WITH NYLON NET,SEAT FROM HIGH DENSITY P.U.
CUSHION, FIXED P.P. ARM,5 PRONG NYLON BLACK BASE WITH CASTORS, TILT
MECHANISM WITH SINGLE ANGLE LOCKING, TENSION ADJUSTER & GAS LIFT
MECHANISM.

Sl. No. 64
Elan Chair
BACK OF G.F. NYLON STRUCTURE WITH NYLON NET,SEAT FROM HIGH DENSITY P.U.
CUSHION, FIXED P.P. ARM,5 PRONG NYLON BLACK BASE WITH CASTORS, TILT
MECHANISM.

Sl. No. 65
Library Chair
PP Shell• Metal Chrome Plated Understructure

Sl. No. 66
HOD Chair
HIGH BACK OF G.F. NYLON STRUCTURE WITH NYLON NET,SEAT FROM HIGH DENSITY
P.U. CUSHION, FIXED P.P. ARM,5 PRONG NYLON BLACK BASE WITH CASTORS, TILT
MECHANISM.

Sl. No. 67
Chair # 1
MAGNATE HB: BACK OF G.F. NYLON STRUCTURE WITH NYLON NET, SEAT FROM G.F.
NYLON STRUCTURE, HIGH DENSITY CUSHION,4 WAY ADJUSTABLE ARMS WITH PU PAD.5
PRONG NYLON BLACK BASE WITH CASTORS SYNCHRO-TILT MECHANISM WITH SINGLE
ANGLE LOCKING, TENSION ADJUSTER & GAS LIFT MECHANISM. PROVISION OF HEAD
REST FOR HIGH BACK VERSION

Sl. No. 68
Chair # 2
MAGNATE MB: BACK OF G.F. NYLON STRUCTURE WITH NYLON NET, SEAT FROM G.F.
NYLON STRUCTURE, HIGH DENSITY CUSHION,4 WAY ADJUSTABLE ARMS WITH PU PAD.5
PRONG NYLON BLACK BASE WITH CASTORS SYNCHRO-TILT MECHANISM WITH SINGLE
ANGLE LOCKING, TENSION ADJUSTER & GAS LIFT MECHANISM. PROVISION OF HEAD
REST FOR HIGH BACK VERSION

Sl. No. 69
Single Bed
MECHANISM.

Sl. No. 70
Single Bed
Providing /Placing and Installing Ergonomically designed ROBUST CAMPUS-BED of size 990W X
2050 L X 850 H. 75mm thick eight piece assly decorative designed Headboard as assly of Top panel,
Middle Panel, Base Panel, LH & RH Bent Leg , Spacer, TOP & Top patti made up of 15 mm thick
Melamine finished Pre-laminated MDF board confirms to ISI 12823:1990. & 15 mm thick European PVC
Foiled MDF board confirms to ISI 14587:1998.footboard assembly of 18mm thick base panel, 15mm
thick Side & Top Patti made up of Prelaminated MDF board with European PVC Foiled Decorative TOP
Patti made up of 25mm thick MDF.Vertical & Side Rail made up of 15 mm thick Melamine finished Pre-
laminated MDF board confirms to ISI 12823:1990.All edges are sealed with PVC edge-band of 0.45mm
thick. Hardware used from standard range. PVC bushes are fixed at bottom to avoid scratches on
dedicated floors. All the material used for this must satisfy quality norms from IS standards. Boards used
must be able to pass 4H test for Scratch resistivity. Decorative paper using for pre-lamination must be
impregnated through MF resine.Support Structure:- Top & Side Panel shall be fixed on Epoxy Powder
Coated Metal Frame of 25mm X 25mm X 1.2mm Thk & 50mm X 25mm X 1.2mm THK M.S. Tube.
To give robust support to bed.All Metal parts are Duly Powder Coated with minimum 45-50 Microns
thickness.

Sl. No. 71
Study Table
Providing /Placing and Installing ACTION STUDY TABLE with 1 Drawer & 1 Openable shutter
1200(W) X 600(D) X 750(H).Table TOP from 25mm, Gable End, Modesty, Vertical, Drawer, Shutter
are from 18mm thick Pre-laminated MDF board. All exposed edges sealed with 2mm thick PVC edge-
band of REHAU make or equivalent and 0.45mm thick for Non-Exposed edges.Bottom Mounted slide
used for Drawer and individual locking provided for both the shutter and Drawer. Table with Leveller
provision.All Wooden panels shall be stained to approved color finished with melamine and scratch

Sl. No. 72
Ornate Chair
P arms, High density of cushion on seat, nylon net on back, Gas lift for height adjustment,
Lumbersupport.

Sl. No. 73
Single Bed
Providing /Placing and Installing Ergonomically designed ROBUST BED of size 1000 W X 1800 L X
800 H for Comfort with box type maximum storage capacity.
Panel :- Top & Side Panel are made up of 18mm thick and. Head Board & Foot baord made by 25mm
thick Prelaminated ISI certified MDF ,All Wooden panels shall be stained to approved color finished with
melamine and scratch resistivity to pass 4H test. (shade approval will be from standard shades of
Merino,Greenlam and Spacewood).Decorative PVC Foiled profile & Decorative D Head Type
Aluminium section to be fixed on Head Board for better look, exposed edges to be sealed with 2mm
edgeband Rehau make or equivalent nonexposed edges to be sealed with 0.8mm edgeband Rehau make or
equivalent, hardware used shall be of Ebco or Hettich make or equivalent
Metal parts are Duly Powder Coated with minimum 45 Microns thickness.

Sl. No. 74
Study Table
Providing /Placing and Installing STUDY TABLE with 1 Drawer & 1 Openable shutter 1000(W) X
600(D) X 750(H).Table TOP from 25mm, Gable End, Modesty, Vertical, Drawer, Shutter are from
18mm thick Pre-laminated MDF board. All exposed edges sealed with 2mm thick PVC edge-band of
REHAU make or equivalent and 0.45mm thick for Non-Exposed edges. Bottom Mounted slide used for
Drawer and individual locking provided for both the shutter and Drawer. Table with Leveller provision.
All Wooden panels shall be stained to approved color finished with melamine and scratch resistivity to
pass 4H test.

Sl. No. 75
Study Chair
Providing /Placing and installing Study Chair – Made up of Nickel crome plated pipe of dia 16 mm with
1.6 mm thickness with soft pvc upholstery of 40 density foam

Sl. No. 76
Three Seater PVC

Three Seater PVC Sofa of size600(W) X7900(D) X 845(H) 445(Seat ht.)

Sl. No. 77
Dining Table # 1
1050MMD x 750MMH and Verical Member Made up of M.S. SQ pipe 50X50X1.6MM thick and all
tank process. Provision of Designer molded Leveller and Leg Caps.

Sl. No. 78
Dining Table # 2

Sl. No. 79
Canteen Chair
Complete Body Made Up Of Glass Filled PP Compound •Epidium Leg Bushes To Avoid Scratches On
Delicate Floor•Capable To Take 200 Kgs Vertical Load •Scratch Resistant Surface •Available In Blue ,
Light Green , Red , Pink & Orange

Sl. No. 80
Single Bed
Providing /Placing and Installing Ergonomically designed ROBUST BED of size 990W X 2050 L X 850
H.75mm thick eight piece assly decorative designed Headboard as assly of Top panel, Middle Panel, Base
Panel, LH & RH Bent Leg , Spacer, TOP & Top patti made up of 15 mm thick Melamine finished Pre-
laminated MDF board confirms to ISI 12823:1990. & 15 mm thick European PVC Foiled MDF board
confirms to ISI 14587:1998.
footboard assembly of 18mm thick base panel, 15mm thick Side & Top Patti made up of Prelaminated
MDF board with European PVC Foiled Decorative TOP Patti made up of 25mm thick MDF.Vertical &
Side Rail made up of 15 mm thick Melamine finished Pre-laminated MDF board confirms to ISI
12823:1990.All edges are sealed with PVC edge-band of 0.45mm thick. Hardware used from standard
range. PVC bushes are fixed at bottom to avoid scratches on dedicated floors. All the material used for
this must satisfy quality norms from IS standards. Boards used must be able to pass 4H test for Scratch
resistivity. Decorative paper using for pre-lamination must be impregnated through MF resine.

Sl. No. 81
Wooden Modular Double (Queen Size) Bed
Providing Placing and Installing Wooden Modular Double (Queen Size) Bed of Size 1730(W) X 2300(D)
X 900(H) 75mm thick eight piece assly decorative designed Headboard as assly of Top panel, Middle
finished Pre-laminated Particle board confirms to ISI 12823:1990. & 15 mm thick European PVC Foiled
MDF board confirms to ISI 14587:1998.
33mm thick footboard assembly of 18mm thick base panel, 15mm thick Side & Top Patti made up of
Prelaminated Particle board with European PVC Foiled Decorative TOP Patti made up of 25mm thick
MDF.Vertical & Side Rail made up of 15 mm thick Melamine finished Pre-laminated Particle board
resine.

Sl. No. 82
Study Table
Providing /Placing and Installing ACTION STUDY TABLE with 1 Drawer & 1 Openable shutter
1200(W) X 600(D) X 750(H).Table TOP from 25mm, Gable End, Modesty, Vertical, Drawer, Shutter
are from 18mm thick Pre-laminated MDF board. All exposed edges sealed with 2mm thick PVC edge-
band of REHAU make or equivalent and 0.45mm thick for Non-Exposed edges. Bottom Mounted slide
used for Drawer and individual locking provided for both the shutter and Drawer. Table with Leveller
provision.All Wooden panels shall be stained to approved color finished with melamine and scratch

Sl. No. 83
Study Chair
Providing /Placing and installing Study Chair – Tilt Machanism, Chrome base, PP arms, High density of
cushion on seat, nylon net on back, Gas lift for height adjustment, Lumbersupport.

Sl. No. 84
Two Seater PVC Sofa

Two Seater PVC Sofa of size1925(W) X 840(D) X 900(H) 445(Seat ht.)
Specification :- Frame made up of Meranti Wood and Plywood. Arm Rest foam density 18 with polyster,
Back rest foam density 15 with webbing belt and polyster. Seat foam density 25 + rebond foam with
webbing belt and polyster.

Sl. No. 85
Single Seater PVC Sofa
Three Seater PVC Sofa of size600(W) X7900(D) X 845(H) 445(Seat ht.)


Sl. No. 86
Center Table or TEA Table
Providing / Placing or Installing HARMONY Center Table or TEA Table of Size 800 W X 400 D X 420
H
Leg Made up of 18mm thick PVC foiled MDF with Joint free finish. Bottom Panel from 18mm
Prelaminated MDF board duly edge-banded with 0.8mm thick PVC edge-band from Rehau or equivalent.
Top Made up of 8mm thick clear Toughened Glass.

Sl. No. 87
Dining Table # 1
1050MMD x 750MMH and Vertical Member Made up of M.S. SQ pipe 50X50X1.6MM thick and all
tank process. Provision of Designer molded leveller and Leg Caps.

Sl. No. 88
Night Shelter cot
Size:750mm x 1800mm, cot sheet made to be of 14 gauge & cot pipe made of 1.25, 19 gauge round pipe
with power coating with mosquito stand

Sl. No. 89
Dining Table # 1

GENERAL TECHNICAL SPECIFICATIONS
GENERAL POINTS:
Note 1: Tenderer‘s attention is drawn to GIT clause 18 and clause 11. The tenderer is to provide the
required details, information, confirmations, etc. accordingly failing which it‘s tender is liable to be
ignored.
Note 2 : All metal Structure would be treated by seven tanks process for Powder Coating Paint i.e. Digressing
(1st Tank), Water Rinsing(2nd Tank), Dirusting By Acid (3rd Tank), Water rinsing (4th Tank),
Phosphating (5th Tank), Water Rinsing (6th Tank), Passivation (7th Tank) respectively with non
electrolytic deep process to produce a protective oxide coating for smooth surface with matt finish
anticorrosive automated powder Coating Paint of thickness 40-60 microns and over baked for high
resistance to scratch, Chemical, thermal ad mechanical stress. Open ends of the steel pipes would
be covered by Nylon caps and buffers.
Note 3: Wherever plywood are required BWR termite proof ISO 9000:14001 grade ISI marked hot pressed
commercial ply of the desired thickness should be used.
Note 4: Wherever springs are required the suppliers should supply this furniture with Heavy Duty springs
of desired thickness.
Note 5: The picture if provided in the specification is for illustration purposes only and not to scale.
Note 6: Warranty:
Two Years on-site replacement/ repair Warranty as per Conditions of Contract of the TE document
for complete Stores from the date of recording of acceptance of stores at site.
Note 7: After Sales Service:

After sales service should be available at the city of Institution on 24 (hrs) X 7 (days) X 365 (days)
basis. Complaints should be attended properly. The service should be provided directly by the
supplier or his authorised agent whose details shall be provided to the purchaser/consignee within
one month from the date of award of contract.
Note 8: Watch and Ward

The supplier shall be responsible for watch and ward of all the works, equipment and various
materials till complete handing over the works.
Note 9: The following standards shall apply wherever applicable:
IS 2202 Wooden flush door shutters (solid core type) particle board face
panels and hard (part 2) board face panels.
(Part-I) Operations and workmanship
(Part 2) Schedule
IS 2380 Methods of test for wood particle boards.
IS 5437 Figured, rolled and wired glass
IS 14900 Transparent float glass-specifications.
IS 277 Galvanized steel sheets (Plain or corrugated).
IS 737 Specification for wrought aluminium and aluminium alloy sheet and strips
for general engineering purpose.
IS 801 Code of practice for use of cold formed light gauge steel structural members
in general building construction.

IS 7178 Technical supply conditions for tapping screw.

IS8183 Bonded mineral wool.
IS 12118 Two parts polysulphide.
IS 12823, 1990 PLB, Pre-laminated particle board.
IS 13871, 1993 Powder coating specification.
IS 3087, 1985 Specification for wood particle boards for general purpose.
IS 2046, 1995 Decorative thermosetting synthetic resin banded laminated sheets
specification.
INTERNATIONAL STANDARDS
AS1365 Standards for steel manufacturing
AS 1397 A steel sheet & steel hot-dipped zinc coated or aluminium zinc coated.
AS/NZS 2728 Pre finished/pre painted sheet metal product for interior/exterior building
applications-performance requirement.
AS3566 Self drilling screws for building and construction industry.
BIFMA The Business and Institutional Furniture Manufacturers‘ Association
Note 10: A tolerance of ± 2% subject to a maximum of 15 mm. shall be allowed in dimensions.
Note 11: In addition to the makes specified under Note:10, any other equivalent ISI mark make can also be
used. The word ―equivalent ―would imply meeting the major critical parameters.

Section – VIII
Quality Control Requirements
(Proforma for equipment and quality control employed by the manufacturer(s)

Tender Reference No.
Date of opening
Time
Name and address of the Tenderer:
Note: All the following details shall relate to the manufacturer(s) for the goods quoted for.
01 Name of the manufacturer
a. full postal address
b. full address of the premises
c. telegraphic address
d. telex number
e. telephone number
f. fax number
02 Plant and machinery details

03 Manufacturing process details
04 Monthly (single shift) production capacity of goods quoted for
a. normal
b. maximum
05 Total annual turn-over (value in Rupees)

06 Quality control arrangement details
a. for incoming materials and bought-out components
b. for process control
c. for final product evaluation
07 Test certificate held
a . type test
b . BIS/ISO certification
c . any other
08 Details of staff
a. technical
b skilled
c unskilled
Signature and seal of the Tenderer

Section – IX
Qualification Criteria
01. The Bidder must be a Manufacturer or its authorized agent.
02. (a) The manufacturer should have successfully supplied similar furniture items performing similar
functions and meeting major specification parameters of value atleast INR 10 Cr during last
three (03) years from the date of Tender opening, which is functioning satisfactorily in India.
(b) The Bidders quoting as authorized agent of the manufacturer meeting the above criteria 02(a)
should be a supplier of furniture for the last 01 (one) year prior to bid opening and having an
annual average turnover of atleast Rs. 2 Cr. during last three financial years.
Note:
1. In support of 2 (a) & 2(b), the Bidder shall furnish Performance statement in the enclosed
Proforma ‗A‘. The manufacturer as well as the Bidder shall furnish Satisfactory Performance
cum installation Certificate in respect of above, duly translated in English and self-certified
along with the tender.
2. The Bidder shall furnish a brief write-up, with adequate data explaining and establishing his
available capacity/capability (both technical and financial) to perform the Contract (if awarded)
within the stipulated time period, after meeting all its current/present commitments. The Bidder
shall also furnish details of Equipment and Quality Control in the enclosed Section VIII.
3. Notwithstanding anything stated above, the Purchaser reserves the right to assess the Bidder‘s
capability and capacity to perform the contract satisfactorily before deciding on award of
Contract, should circumstances warrant such an assessment in the overall interest of the
Purchaser.
4. The Purchaser reserves the right to ask for a free demonstration of the quoted equipment at a
pre-determined place acceptable to the purchaser for technical acceptability as per the tender
specifications, before the opening of the Price Tender.
5. The bidder should submit the manufacturer‘s production capacity, meeting the quantity
requirement and delivery schedule requirement of this tender document along with the details
asked for in SECTION –VIII: Quality Control Requirements .
6. The Purchaser reserves the right to ask for a free demonstration of the quoted equipment at a
pre determined place acceptable to the purchaser for technical acceptability as per the tender
specifications, before the opening of the Price Tender.
Note: The bidders must quote for the complete requirement of goods and services as specified in
the schedule mandatorily; otherwise their bid will be summarily rejected.

PROFORMA „A‟
PROFORMA FOR PERFORMANCE STATEMENT
(For the period of last five years)
Tender Reference No. : _________________________________
Date of opening : _________________________________
Time : _________________________________
Name and address of the Tenderer : _________________________________
Name and address of the manufacturer : _________________________________
Order Order Description Value Date of Remarks Have the

placed by number and quantity of completion of indicating goods been
(full and date of ordered order Contract reasons for functioning
address of goods and (Rs.) As per Actual delay if Satisfactorily
Purchaser/ services contract any (attach
Consignee) documentary
proof)**
1 2 3 4 5 6 7 8
We hereby certify that if at any time, information furnished by us is proved to be false or

incorrect, we are liable for any action as deemed fit by the purchser in addition to forfeiture of the
earnest money.
Signature and seal of the Tenderer
** The documentary proof will be a certificate from the consignee/end user with cross-
reference of order no. and date in the certificate along with a notarized certification
authenticating the correctness of the information furnished.
** The bidders are requested to submit the latest purchase order copies supplied to
Government Institutions like AIIMS, PGIMER, JIPMER, Institute of National
importance for the specific model quoted along with the price bid.

Section – X
TENDER FORM
Date__________
To
CEO
Procurement and Consultancy Division
B-14 A, Sector -62, Noida -201307, Uttar Pradesh.
Ref. Your TE document No. _________dated ___________
We, the undersigned have examined the above mentioned TE document, including
amendment/corrigendum No. __________, dated ________ (if any), the receipt of which is hereby
confirmed. We now offer to supply and deliver___________ (Description of goods and services) in
conformity with your above referred document for the sum as shown in the price schedules attached
herewith and made part of this tender. If our tender is accepted, we undertake to supply the goods and
perform the services as mentioned above, in accordance with the delivery schedule specified in the List of
Requirements.
We further confirm that, if our tender is accepted, we shall provide you with a performance security of
required amount in an acceptable form in terms of GCC clause 5, read with modification, if any, in
Section - V – ―Special Conditions of Contract‖, for due performance of the contract.
We agree to keep our tender valid for acceptance as required in the GIT clause 20, read with modification,
if any in Section - III – ―Special Instructions to Tenderers‖ or for subsequently extended period, if any,
agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and this
tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a
formal contract is executed, this tender read with your written acceptance thereof within the aforesaid
period shall constitute a binding contract between us.
We further understand that you are not bound to accept the lowest or any tender you may receive against
your above-referred tender enquiry.
We confirm that we do not stand deregistered/banned/blacklisted by any Govt. Authorities.
We confirm that we fully agree to the terms and conditions specified in above mentioned TE document,
including amendment/ corrigendum if any
(Signature with date)

(Name and designation)
Duly authorised to sign tender for and on behalf of

SECTION – XI
PRICE SCHEDULE
Price to be filled in the relevant field of Price Format in Excel provided in the e-tendering portal.

SECTION – XII
QUESTIONNAIRE
Fill up the Techno-Commercial Compliance Sheet Bid provided in spreadsheet (Excel file) and
upload in the C-Folder
1. The tenderer should furnish specific answers to all the questions/issues mentioned in the
Techno-Commercial Compliance Sheet. In case a question/issue does not apply to a tenderer,
the same should be answered with the remark ―not applicable‖.
2. Wherever necessary and applicable, the tenderer shall enclose certified scanned copy as
documentary proof/ evidence to substantiate the corresponding statement.
3. In case a tenderer furnishes a wrong or evasive answer against any of the question/issues, their
tender is liable to be ignored.
Note: The documents like Priced Proforma Invoice (Single Proforma Invoice from
Manufacturer’s indicating uniform unit rates) and List of Consumables with prices can be uploaded
in the Notes & Attachment under Rfx information (Please note, in the separate Notes & Attachment
provided under Rfx information and not in the C-Folder Notes & Attachments).

SECTION – XIII
BANK GUARANTEE FORM FOR EMD
Whereas ___________________ (hereinafter called the ―Tenderer‖) has submitted its quotation dated
___________________ for the supply of ____________________ (hereinafter called the ―tender‖)
against the purchaser‘s tender enquiry No. __________________ Know all persons by these presents that
we _________________________ of ______________________ (Hereinafter called the ―Bank‖) having
our registered office at ________________________________________ are bound unto
____________________________ (hereinafter called the ―Purchaser) in the sum of
_________________________ for which payment will and truly to be made to the said Purchaser, the
Bank binds itself, its successors and assigns by these presents. Sealed with the Common Seal of the said
Bank this ________day of _______ 20____. The conditions of this obligation are:
1) If the Tenderer withdraws or amends, impairs or derogates from the tender in any respect within
the period of validity of this tender.
2) If the Tenderer having been notified of the acceptance of his tender by the Purchaser during the
period of its validity:-
fails or refuses to furnish the performance security for the due performance of the contract
or
fails or refuses to accept/execute the contract or
if it comes to notice that the information/documents furnished in its tender is incorrect,
false, misleading or forged
We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand,
without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will
note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions,
specifying the occurred condition(s).
This guarantee will remain in force for a period of forty-five days after the period of tender validity and
any demand in respect thereof should reach the Bank not later than the above date.
…………………………….
(Signature with date of the authorised officer of the Bank)
………………………………………………………….
Name and designation of the officer
………………………………………………………….
………………………………………………………….
Seal, name & address of the Bank and address of the Branch

SECTION – XIV
MANUFACTURER‟S AUTHORISATION FORM
CEO
Dear Sir,
Ref: Your TE document No ____________ dated _____________
We, ____________________________ who are proven and reputable manufacturers

of___________________________(name and description of the goods offered in the tender) having
factories at_____________________, hereby authorise Messrs________________(name and address
of the agent) to submit a tender, process the same further and enter into a contract with you against
your requirement as contained in the above referred TE documents for the above goods manufactured
by us.
We also state that we are not participating directly in this tender for the following reason(s):
___________________________________________________________(please provide reason
here).
We further confirm that no supplier or firm or individual other than Messrs.

__________________________ (name and address of the above agent) is authorised to submit a
tender, process the same further and enter into a contract with you against your requirement as
contained in the above referred TE documents for the above goods manufactured by us.
We also hereby extend our full warranty, CMC as applicable as per clause 15 of the General
Conditions of Contract, read with modification, if any, in the Special Conditions of Contract for the
goods and services offered for supply by the above firm against this TE document.
We also hereby confirm that we would be responsible for the satisfactory execution of contract placed
on the authorised agent
We also confirm that the price quoted by our agent shall not exceed the price which we would have
quoted directly‖
Yours faithfully,
[Signature with date, name, designation and Email]

for and on behalf of Messrs___________________________
[Name & address of the manufacturers]
Note:
(1) This letter of authorisation should be on the letter head of the manufacturing firm and should be
signed by a person competent and having the power of attorney to legally bind the manufacturer.
(2) Original letter may be sent.
(3) The purchaser reserves the right to verify this document with its signatory.

SECTION – XV
BANK GUARANTEE FORM FOR PERFORMANCE SECURITY/ CMC SECURITY
CEO
WHEREAS _____________________________ (Name and address of the supplier) (Hereinafter

called ―the supplier‖) has undertaken, in pursuance of contract no________________________
dated _____________ to supply (description of goods and services) (herein after called ―the
contract‖).
AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish
you with a bank guarantee by a scheduled commercial bank recognised by you for the sum specified
therein as security for compliance with its obligations in accordance with the contract;
AND WHEREAS we have agreed to give the supplier such a bank guarantee;
NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of
the supplier, up to a total of. ________________________ (Amount of the guarantee in words and
figures), and we undertake to pay you, upon your first written demand declaring the supplier to be
in default under the contract and without cavil or argument, any sum or sums within the limits of
(amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons
for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the supplier before presenting
us with the demand.
We further agree that no change or addition to or other modification of the terms of the contract to
be performed there under or of any of the contract documents which may be made between you and
the supplier shall in any way release us from any liability under this guarantee and we hereby waive
notice of any such change, addition or modification.
This guarantee shall be valid till such time to cover two months beyond the warranty period from the
date of Notification of Award i.e. up to _____________ (indicate date).
…………………………….
(Signature with date of the authorised officer of the Bank)
………………………………………………………….
Name and designation of the officer
………………………………………………………….
………………………………………………………….
Seal, name & address of the Bank and address of the Branch

SECTION – XVI
CONTRACT FORM - A
CONTRACT FORM FOR SUPPLY, INSTALLATION, COMMISSIONING, HANDING

OVER, TRIAL RUN, TRAINING OF OPERATORS & WARRANTY OF GOODS
(Address of the Purchaser/Consignee

Office issuing the contract)
Contract No___________ dated______________
This is in continuation to this office‟s Notification of Award No_______ dated ______
1. Name & address of the Supplier: ______________________________
2. Purchaser‘s TE document No________ dated____________ and subsequent Amendment

No____________, dated_________ (if any), issued by the purchaser
3. Supplier‘s Tender No_________ dated__________ and subsequent communication(s)

No____________ dated _________ (if any), exchanged between the supplier and the purchaser in
connection with this tender.
4. In addition to this Contract Form, the following documents etc, which are included in the documents
mentioned under paragraphs 2 and 3 above, shall also be deemed to form and be read and construed
as integral part of this contract:
(i) General Conditions of Contract;

(ii) Special Conditions of Contract;
(iii) List of Requirements;
(iv) Technical Specifications;
(v) Quality Control Requirements;
(vi) Tender Form furnished by the supplier;
(vii) Price Schedule(s) furnished by the supplier in its tender;
(viii) Manufacturers‘ Authorisation Form (if applicable for this tender);
(ix) Purchaser‘s Notification of Award
Note: The words and expressions used in this contract shall have the same meanings as are
respectively assigned to them in the conditions of contract referred to above. Further, the
definitions and abbreviations incorporated under clause 1 of Section II – ‗General Instructions
to Tenderers‘ of the Purchaser‘s TE document shall also apply to this contract.
5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below
for ready reference:
(i) Brief particulars of the goods and services which shall be supplied/ provided by the supplier
are as under:
Schedule Brief description Accounting Quantity Unit Total Terms of

No. of goods/services unit to be Price price delivery
supplied

Any other additional services (if applicable) and cost thereof: ___________________
Total value (in figure) ____________ (In words) ___________________________
(ii) Delivery schedule
(iii) Details of Performance Security
(iv) Quality Control
(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.
(b) Designation and address of purchaser‘s inspecting officer
(v) Destination and despatch instructions
(vi) Consignee, including port consignee, if any
6. Warranty clause
7. Payment terms
8. Paying authority
____________________________
(Signature, name and address
of the Purchaser‘s/Consignee‘s authorised official)
For and on behalf of__________________
Received and accepted this contract
(Signature, name and address of the supplier‘s executive
duly authorised to sign on behalf of the supplier)
For and on behalf of _________________________
(Name and address of the supplier)
(Seal of the supplier)
Date: _________________________
Place: _________________________

SECTION – XVII
CONSIGNEE RECEIPT CERTIFICATE

(To be given by consignee‘s authorized representative)
The following store (s) has/have been received in good condition:
1) Contract No. & date :______________________________
2) Supplier‘s Name :______________________________
3) Consignee‘s Name & Address with

telephone No. & Fax No. : ______________________________
4) Name of the item supplied :______________________________
5) Quantity Supplied :______________________________
6) Date of Receipt by the Consignee :______________________________
7) Name and designation of Authorized

Representative of Consignee :______________________________
8) Signature of Authorized Representative of

Consignee with date :______________________________
9) Seal of the Consignee :______________________________

SECTION – XVIII
Proforma of Final Acceptance Certificate by the Consignee
No_______________ Date_______________
To
M/s _______________________
_______________________
_______________________
Subject: Certificate of commissioning of equipment /plant.
This is to certify that the equipment (s)/plant(s) as detailed below has/have been received in good
conditions along with all the standard and special accessories and a set of spares (subject to remarks
in Para no.02) in accordance with the contract/technical specifications. The same has been installed
and commissioned.
(a) Contract No______________________________________ dated_______________
(b) Description of the equipment (s)/plants: ____________________________________
(c) Equipment (s)/ plant(s) nos.:_____________________________________________
(d) Quantity: ____________________________________________________________
(e) Bill of Loading/Air Way Bill/Railway
Receipt/ Goods Consignment Note no_______________ dated _________________
(f) Name of the vessel/Transporters:__________________________________________
(g) Name of the Consignee:_________________________________________________
(h) Date of site hand-over to the supplier by consignee: :_________________________
(i) Date of commissioning and proving test:____________________________________
Details of accessories/spares not yet supplied and recoveries to be made on that account.
Sl.
Description of Item Quantity Amount to be recovered
No.
The proving test has been done to our entire satisfaction and operators have been trained to operate
the equipment (s)/plant(s).
The supplier has fulfilled its contractual obligations satisfactorily ## or
The supplier has failed to fulfil its contractual obligations with regard to the following:
a) He has not adhered to the time schedule specified in the contract in dispatching the
documents/ drawings pursuant to ‗Technical Specifications‘.
b) He has not supervised the commissioning of the equipment (s)/plant(s)in time, i.e. within the
period specified in the contract from date of intimation by the Purchaser/Consignee in respect
of the installation of the equipment (s)/plant(s).
c) The supplier as specified in the contract has not done training of personnel.
The extent of delay for each of the activities to be performed by the supplier in terms of the contract
is
The amount of recovery on account of non-supply of accessories and spares is given under Para
no.02.
The amount of recovery on account of failure of the supplier to meet his contractual obligations
is_____________ (here indicate the amount).
(Signature)
(Name)
(Designation with stamp)
## Explanatory notes for filling up the certificate:

i) He has adhered to the time schedule specified in the contract in dispatching the
documents/drawings pursuant to ‗Technical Specification‘.
ii) He has supervised the commissioning of the equipment (s)/plant(s) in time, i.e. within the
time specified in the contract from date of intimation by the Purchaser/Consignee in
respect of the installation of the equipment (s)/plant(s).
iii) Training of personnel has been done by the supplier as specified in the contract.
iv) In the event of documents/drawings having not been supplied or installation and
commissioning of the equipment (s)/plant(s) having been delayed on account of the
supplier, the extent of delay should always be mentioned in clear terms.

Section – XIX
Consignee List
Sl.
Name of Hospital and Address State
No.
1 BHU UP

APPENDIX – A






APPENDIX-B
INTEGRITY PACT











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DOMESTIC

TENDER ENQUIRY DOCUMENT

FOR RATE CONTRACT OF

HLL INFRA TECH SERVICES LIMITED

Section Topic Page No.

Section I – Notice inviting e-Tender (e-NIT) ------------------------------------------------------- 03

NOTICE INVITING TENDER (NIT)

Tender Enquiry No.: HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 Dated: 13.12.2018

Sch. Name of items EMD Processing

(2) Tender timeline:

HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 3 of 175

SPECIFIC Instructions for e-Tender Participation:-

HLL Infra Tech Services Limited,

HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 4 of 175

Sl. No. Topic Page No.

HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 5 of 175

Sl. No. Topic Page No.

HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 6 of 175

GENERAL INSTRUCTIONS TO TENDERERS (GIT)

HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 7 of 175

HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 8 of 175

HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 9 of 175

6. Eligible Goods and Services

B. TENDER ENQUIRY DOCUMETNS

8. Content of Tender Enquiry Documents

HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 10 of 175

10. Clarification of TE document

11. Documents Comprising the Tender

11.1 The tender(s) shall only be submitted online as mentioned below:

A) Details of Technical Tender (Un priced Tender)

i) Techno-Commercial Bid in excel format provided with the tender enquiry

HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 11 of 175

HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 12 of 175

12. Tender Currencies

13. Tender Prices

a) The price of the goods, quoted ex-factory/ex-showroom/ex-warehouse/off-the-shelf, as

b) Charges towards Packing & Forwarding, Inland Transportation, Insurance (local

13.5 Additional information and instruction on Duties and Taxes:

HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 13 of 175

13.5.2 Goods and Services Tax (GST) :

14. Indian Agent - Deleted

15. Firm Price

16. Delivery Period

17. Documents Establishing Bidder‟s Eligibility and Qualifications

HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 14 of 175

18. Documents establishing Goods‟ Conformity to TE document.

19. Earnest Money Deposit (EMD)

HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 15 of 175

B)Traders/resellers/distributors/authorized agents will not be considered for availing benefits

20. A. Tender validity

HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 16 of 175

20. B. Alternative Tenders

Alternative Tenders are not permitted.

21. Digital Signing of e-Tender

22. Submission of Tenders

22.1 The tender shall be submitted online only.

b) Manufacturer‘s authorization as per Section XIV in case bid is submitted by an Indian

c) Tender Form as per Section X.

f) Copy of PAN & GST Registration Certificate.

g) Certificate of Incorporation/ or a Declaration in case the firm is being a proprietary firm.

HITES/PCD/PMSSY-IV/09/FURNITURE/18-19 dated 13.12.2018 Page 17 of 175

i) Name, address and details of account with respect to bidder.