Assets

IFRS
MYOB
Suggested Account Accounting
Account Data Dictionary/ Description of Account Other Comments
Name Standards
Number
References
Assets are resources controlled by the entity as a result of
Framework paras
1-0000 Assets past events and from which future economic benefits are
49.1, 53-59
expected to flow to the entity.

Current assets are all assets with future economic benefit

expected to become available or used within the next 12 AASB 101.60-
1-1100 Current Assets
months. May be itemised as Major or Minor Assets if 61;101.66
required.

Restricted cash represents funds to be used for a specific

purpose, which relates to program or project or outcomes.
This account does not include cash at bank or on hand that Restricted and unrestricted is not specifically
is used for the general operating purposes of the required by the Standards and usually applies
organisation. This account includes any roll-over funds and through grant agreements. These accounts
funds not yet allocated for a specific purpose whilst still will usually be set up in accordance with the
relating to a program/project/s. This would include interest AASB 101.66(d),
1-1110 Cash at Bank - Restricted banking arrangements and this account may
bearing deposits such as a AASB107.6
be a header with detailed accounts under.
building sinking fund and would usually be a "sub" account The structure will also be determined by the
with the reconcilable accounts. Organisations should itemise reconcilability of the accounts within the
by the nature of the restriction. If this amount is in negative, accounting system.
it is reported here. Note that negative cash at bank is often
referred to as bank overdraft (and listed as a negative asset).

Unrestricted cash represents funds not allocated by a

funding agreement for a specific purpose and is usually the
general operating funds of an organisation. Some
Cash at Bank -
1-1120 organisations may use sub accounts and itemise by account. AASB 101.66(d) Refer note above will also apply.
Unrestricted
If this amount is in negative, it is reported here. Note that
negative cash at bank is often referred to as bank overdraft
(and listed as a negative asset).

This account represents the amount of petty cash on hand at

the end of the reporting period. It does not include cash at
1-1140 Petty Cash bank or till floats (1-1150). (Petty Cash and Cash Float AASB 101.66(d)
should equal Cash on Hand which may be a header
account).
 This account represents the cash float used for trading or
specific program/project purposes. It does not represent
1-1150 Cash Float petty cash (1-1140), or cash at bank and it is itemised by AASB 101.66(d)
nature as required. (Petty Cash and Cash Float should equal
Cash on Hand which may be a header account.).

This account represents the amount of undeposited funds

1-1160 Undeposited Funds (for temporary unallocated or unapplied funds) and is an
automatic account feature in many software systems.

This account includes term deposits and any short-term

AASB 101.66(d)
1-1170 Short-Term Investments investments eg. securities, shares in listed or unlisted
AASB139
companies expected to be realized in the next 12 months.

Prepayments on items such as insurance, rent and

advertising that have been prepaid beyond this financial
1-1180 Prepayments period. This account does not include prepaid memberships AASB 101.78(b)
by the organisations members as a separate account is set up
and identified as such.

Income accrued both throughout the year and at year end

1-1190 Accrued Income such as interest or program income to be received in future AASB 101.54(d)
months.

Itemised according to type such as: * Deposits held: eg.

electricity deposits, bonds, and similar deposits likely to be
redeemed with the next financial period; * Non-financial AASB 101.54(d)
1-1200 Other Financial Assets
Exchange Credits: eg. Bartercard credits and contra AASB139
remaining on card; and * Deposits held for events: for a
sporting club tour to be held in the next reporting period.

A Debtors sub ledger may be used by an

Also known as trade debtors. This account shows the gross organisation as its members register and if
accounts receivable still owing by debtors to the nonprofit that is the case, there would be separate
AASB 101.54(h);
1-1210 Accounts Receivable organisation at the end of the financial period which are Accounts Receivable and Provision for
101.78(b)
expected to be collected in the next 12 months. (This Doubtful Debts accounts set up to
excludes rental debtors and staff debtors.) accommodate these I the same manner as the
rental and staff debtors.

This item (also known as Allowance for Doubtful Debts) is

Less: Provision for AASB 101.54(h);
1-1220 an estimate of the amount of debts not expected to be
Doubtful Debts 101.78(b)
received in respect of outstanding debts.
 This represents rent charged but not yet collected from, or
Accounts Receivable - AASB 101.54(h);
1-1230 paid by tenants. These tenants may be commercial tenants,
Rental Debtors 101.78(b)
housing tenants, tenants at sports grounds, sub-tenants.

Less: Provision for

This is an estimate of the amount of rental debtors not AASB 101.54(h);
1-1240 Doubtful Debts – Rental
expected to be received. 101.78(b)
Debtors

This includes all other debtors other than trade debtors and
rental debtors. This would include short-term loans made to
staff members or committee members. It would also include
imputation or franking credits owing to the nonprofit AASB 101.54(h);
1-1250 Other Debtors
organisation by the ATO in respect of franked dividends. 101.78(b)
This account would normally be for one off debtors. If the
organisation has a separate debt book for eg. Bond Debtors,
a separate account should be raised.

Less: Provision for

This is an estimate of the amount of debts not expected to be AASB 101.54(h);
1-1260 Doubtful Debts – Other
received in respect of outstanding debts. 101.78(b)
Debtors

Items held for resale expected to be consumed in the next

financial year. Includes fundraising stock, trading stock,
publications for sale and client support inventory. AASB 102.36(b)
1-1300 Inventory on Hand Organisations may choose to use this account as a header AASB 101.54(g)
account and include detail accounts such as bar and drinks; and 101.78(c)
food; merchandise, uniforms for inventory on hand at the
end of a reporting period.

Other current assets not specifically included in previous

accounts and may include items held for sale or due to be
sold or "one off" prepayments of memberships. Include also
AASB 101.54(j)
1-1400 Other Current Assets “equivalent of available for sale financial assets as at
AASB139
balance date and work-in progress – specific accounts may
be created for items if they are considered to be ongoing
over time.

An accounting system default code to which ABN

1-1500 ABN Withholding Credits Withholding credits accrue (this may be identified with
slight variations in the software).

Total Current This is a system calculate figure of total current assets. AASB 101.55
Assets
 Non-current assets are all assets with future economic
benefits not expected to become available or used within the
next 12 months. May be classified into Major or Minor AASB 101.60-61
1-5000 Non-Current Assets
Assets if required. Organisations are also encouraged to AASB136
discuss the issue of impairment of assets (AASB136) with
their advisors to ensure compliance.

This account includes any long-term investments eg.

securities or shares in listed and unlisted companies not
expected to be realised in the next 12 months. Each year, the
list is reviewed and any investments expected to be sold
within the next 12 months should be moved to the relevant AASB 101.54(e)
1-5100 Long-Term Investments
Current Assets account. It is good practice for organisations AASB139
to maintain a separate register for all asset classes and that
this account be a summation of all long term investments
(one asset class). This account includes Investment
properties as a separate account.

These accounts are separately itemised by their nature such

as: * Deposits held (electricity deposits, bonds, and similar
deposits unlikely to be redeemed within the next financial
period); * Musical instrument loans to staff as quantified by
the organisation; * Non-financial exchanged credits (eg. The
accumulated value of the property management equity A ASB 101.54(d)
1-5150 Other Financial Assets
accrued from mortgage and funding agreements; Bartercard AASB139
credits and contra remaining on card unlikely to be
redeemed within the next financial period); and * Loans
Receivable: some organisations have in their constitutions,
the ability to lend money to members or others and these
monies require repayment.

This account is also known as trade debtors and shows the

gross accounts receivable still owing by debtors to the
organisation at the end of the reporting period which are not
1-5210 Accounts Receivable AASB 101.54(h)
expected to be collected 12 months from reporting date.
(This excludes rental debtors and staff debtors as these are
separately shown.)

Less: Provision for This is an estimate of the amount of debts not expected to be
1-5220 AASB 101.54(h)
Doubtful Debts received in respect of outstanding debts.

This represents rent charged, but not yet collected from, or

Accounts Receivable -
1-5230 paid by tenants (and with a future benefit of greater than 12 AASB 101.54(h)
Rental Debtors
months).
 Less: Provision for
This is an estimate of the amount of rental debtors not
1-5240 Doubtful Debts – Rental AASB 101.54(h)
expected to be received.
Debtors
This includes all other debtors other than trade debtors and
1-5250 Other Debtors rental debtors not included above and with an expected AASB 101.54(h)
future benefit longer than 12 months.

Less: Provision for

This is an estimate of the amount of debts not expected to be
1-5260 Doubtful Debts – Other AASB 101.54(h)
received in respect of outstanding debts.
Debtors

This account includes freehold and leasehold land which is AASB 116.58
1-6000 Land shown at cost, impaired value or revalued amount and the AASB101.54(b)
standards require description any pertinent details. AASB136

This account includes freehold or leasehold buildings and

any improvements or revaluations to buildings - some
organisations will separate improvements and revaluations AASB 116.58
1-7100 Buildings into a separate account under a Buildings header. Buildings AASB101.54(b)
are separate to land even if they are acquired together. AASB136
Buildings can include clubhouses and commercial
buildings.

This account represents the accumulated depreciation to AASB140 applies to Investment

Less: Accumulated
1-7110 date in respect of buildings and improvements. Investment AASB 116.43 & 73
Depreciation on Buildings Property
properties do not need to be depreciated.
 This account represents the total value of movable plant and
equipment (excluding vehicles) that is owned or leased
recorded at cost. The account includes all classes (movable
plant and equipment; office furniture owned or leased;
furniture and fittings installed in rental properties; office
equipment (including computers and software) owned or
leased; libraries and educational resources; allied health
equipment; aids and equipment rented or leased to clients;
sports equipment, musical instruments, art collections,
costumes, scenery sets and (theatre, dance, opera)
production properties). May be itemised according to the
nature of the asset. (This account excludes rental AASB 101.78(a)
1-7120
Plant and Equipment properties.). These items are recorded at cost. In the case of AASB116
donated assets, these are recorded at fair value. The assets AASB136
shown here should reconcile to the asset register. Nonprofit
organizations will need to determine the materiality
threshold as to when an item is an asset or should be
recognised as an expense (eg. $5,000). It is suggested that
these accounts be broken up to meet the business needs to
include Improvements such as landscaping and surrounds,
IT assets separately. Some organisations may have work in
progress for long term activities. A sub-non-current asset
account is recommended under the appropriate heading
either Plant and Equipment o Intangibles (such as computer
system implementation).

Less: Accumulated Accumulated depreciation to date in respect of plant and

1-7130 Depreciation on Plant and equipment excluding rental properties for which a separate AASB 116.73(a)
Equipment account is maintained.

Rental Property Furniture This is the cost of the furniture and fittings installed I rental AASB 116
1-7140 & Fittings properties. AASB 101.68(b)
Less: Accumulated
Depreciation – Rental Accumulated depreciation to date in respect of rental
1-7150 AASB 116.73(a)
Properties Furniture & property furniture & fittings.
Fittings
Motor vehicles (including buses) are recorded at cost and AASB 116
1-7160 Motor Vehicles
can be purchased, under hire purchase or leased. AASB136
Less: Accumulated
Depreciation on Motor Accumulated depreciation to date in respect of motor
1-7170 AASB 116.73(a)
vehicles.
Vehicles
 This amount represents intangibles purchased (not internally
generated) eg. goodwill, distribution rights, intellectual
property, licences, patents, trademarks. Note also a sub- AASB 138;
1-7180 Intangibles
account structure could be used here to include work in AASB 101.54(c)
progress over the course of a project such as computer
software implementation.

Less: Accumulated
Amortisation of Accumulated amortisation to date in respect of intangible
1-7190 AASB 138.118
assets.
Intangibles

Other non-current assets not specifically included in

previous accounts which may include biological assets and AASB 5 Non-current Assets Held
1-7200 Other Non-Current Assets long-term assets to be sold but not in the next 12 months. AASB 101.54(f) for Sale and Discontinued Operations also
Separate accounts for items that are ongoing are suggested applies.
so that these accounts are not disproportionate.

This is a system calculated amount which represents the

Total Non-Current Assets AASB 101.55
total Non-current assets.
This is a system calculated amount adding the total current
Total Assets AASB 101.55
assets plus the total Non-current assets.
 LIABILITIES 2-0000
MYOB IFRS Accounting
Suggested
Account Data Dictionary/Description of Account Standards Other Comments
Account Name
Number References
A liability is a present obligation of the entity arising from
past events, the settlement of which is expected to result in Framework paras
2-0000 Liabilities
an outflow from the entity of resources embodying 49.1, 60-64
economic events.
Current liabilities are liabilities with future economic losses
2-1000 Current Liabilities expected to be used, or expended, or committed to be used AASB 101.69-76
within the next 12 months.

Accounts payable are also known as trade creditors. This

account shows the gross accounts payable owing to trade AASB 101.54 (k)
2-1110 Accounts Payable creditors or suppliers at the end of the reporting period
(other creditors such as banks are not included for items & 78(b)
such as bank loans).

This represents the liability component of amounts due at

the end of the reporting period that remain unpaid. These AASB 101.54 (k)
2-1120 Accrued Expenses include such expenses as unpaid salaries, unpaid electricity, & 78(b)
unpaid telephone at year end.

The balance of this account could be a header account for

various loans from banks and other sources which are due
2-1130 Loans Payable and payable within the next12 months. Examples for AASB 101.54(m)
inclusion are bank loans, credit cards, current financial lease
liabilities (excluding rental leases).

The balance in this account includes any and all other

current payables such as tenants' money held (eg. bonds,
unpaid maintenance expenses etc.) or deposits held for a
2-1140 Payables - Other specific event or activity. It also includes any one-off AASB 101.54(k)
payables and provision for income tax and FBT payable (if
this type of provision is applicable to the nonprofit
organisation).
The accounting software usually has GST related accounts
configured automatically for adoption by organisations. This
account represents the gross GST payable to the Australian
Taxation Office as collected by the nonprofit organisation
2-1150 GST Payable AASB 101.54(k)
(some call this GST collected). Organisations may have a
separate account such as a GST Control Account to assist in
the reconciliation process. Please discuss your specific
needs with accountant or professional advisor.
 Gross GST receivable (input tax credits) from the Australian
Taxation Office (some call this GST paid). Organisations
may have a separate account such as a GST Control
2-1160 Less GST Receivable AASB 101.54(k)
Account to assist in the reconciliation process. Please
discuss your specific needs with your accountant or
professional advisor.

This account would be a header account or the first of

several specific detail accounts. These accounts are for the
current financial year and include Provision for Annual
Employee Leave, Provision for Long Service Leave; Provision for
AASB 101.54(l) &
2-1170 Benefits/Employee Personal/Carer's Leave. (PAYG Withholding Payable and Fair Work Act 2009
78(d)
Provisions Superannuation Payable are specifically separate accounts).
These accounts can be expanded depending on how the
nonprofit organization has these activities structured,
including "on leave".

ABN Withholding Tax 48.5% ABN Withholding tax withheld by the organisation
2-1175 where a creditor or supplier has not quoted an ABN and is AASB 101.54(k)
Payable over the statutory threshold for inclusion as a supplier.

Some organisations collate this

This account represents the PAYG withholding tax deducted account with other payable
from employees' gross salaries and not yet remitted to the accounts such as Superannuation
PAYG Withholding ATO. This amount is paid to the ATO upon lodgement of
2-1180 AASB 101.54(k) Payable (2-1190) and employee
Payable the Business Activity Statement and this account is usually
linked to the BAS reporting process within the accounting deductions payable to a third
software. party (for example medical
insurance).

This account represents the summed Superannuation

Payable to complying superannuation funds on behalf of all AASB 101.54(k) ,
2-1190 Superannuation Payable employees. Details for each person are usually held in the
employee record in the payroll system. Individual's 54(l) & 78 (d)
information is usually not included in this account.

This account can be used to record the amounts salary

sacrificed by staff as a liability. It is usual to record each AASB 101.54(k) ,
2-1200 Salary Sacrifice individual's information against their payroll record and this 54(l) & 78 (d)
account is a summed account only.
 This account represents any amount owing under hire
2-1210 Hire Purchase Liability purchase agreements within the next 12 months for any AASB 101.54(m)
asset type or class.

This account represents the total amount owing under lease AASB 117.31(b)
2-1220 Lease Liability
agreements and due within the next 12 months. AASB 101.54(m)

Any revenue or income such as rent received in advance,

Revenue Received in membership fees, contracts, sponsorships, subscriptions,
2-1230 AASB 101.54(j)
Advance box office etc (but NOT grants) that span more than the
current financial year.

Any grants received in advance (or unexpended grants)

Grants Received in which relate to future reporting periods. This account should
2-1240 be split between operating and capital grants and should be AASB 101.54(j)
Advance split between levels of government and government v
philanthropic grants.

This account is for those grants which relate to the current Note if ED180 is adopted, there
Grants Repayable to period rather than the future which are have not been spent, will be changes required to the
2-1250 AASB 101.54(j)
Government Departments are unlikely to be spent and are required to be repaid to data dictionary relating to Grants
grantor - usually a specific government department. Income and repayable amounts.

This account can be used for any other current liabilities not
specifically included in any of the accounts already listed.
This also includes funds held in trust for a third party either AASB 101.54(j)
2-1260 Other Current Liabilities
paid by the government or another party to be passed onto AASB101.98
different recipient than the organisation such as auspiced
grants.

This is a calculated figure through the nonprofit

Total Current
organisation's accounting system and reported as the total of AASB 101.55
Liabilities
current liabilities.

This header account includes accounts with future economic

losses not expected to be used, or expended, or committed
to be used within the next 12 months. Generally, these
Non-Current
2-2200 include lease agreements and contracts (eg. vehicles, AASB 101.60
Liabilities
equipment, telecommunication provision) and the total
generally includes specific detailed accounts for bank loans
and overdrafts.
 Any amounts that are owed under a hire purchase agreement
that has a life of more than 12 months in the future should
2-2210 Hire Purchase Liability AASB 101.54(m)
be recorded against this account. Separate registers should
be kept for multiple agreements.

Any long term lease agreements (over 12 months) such as

motor vehicle agreements should be recorded against this AASB 117.31(b)
2-2220 Lease Liability account. Separate registers should be kept for each
agreement and should include the current year as well as the AASB 101.54 (m)
future year obligations.

These are the long-term component of any and all loans

2-2230 Loans Payable owed by the nonprofit organisation to banks and others. A AASB 101.54(m)
separate register should be maintained for such activities.

Generally it would be that there are at least two detail

accounts for Provision for long service leave and Provision
Employee Benefits/ for Annual Leave that has been accumulated by employees AASB 101.54(l) &
2-2240
Employee Provisions and is not expected to be paid within the next 12 months. 78(d)
Details for each employee would be in thei payroll
employment record.

This account can be used for any other liabilities that are not
Other Non-Current expended to be actioned in the next 12 months and that are AASB 101.54(j)
2-2250 not specifically listed. Separate accounts for items that are
Liabilities ongoing are suggested so that these accounts are not AASB101.98
disproportionate.

This is a calculated figure through the nonprofit

Total Non-Current
organisation's accounting system totalling all non-current AASB 101.55
Liabilities
liabilities.

This figure equals total current liabilities plus total non-

Total Liabilities current liabilities and is calculated through the accounting AASB 101.55
system and reported in designated formats.
 EQUITY/ACCUMULATED FUNDS 3-0000
MYOB IFRS Accounting
Suggested Account
Account Data Dictionary/Description of Account Standards Other Comments
Name
Number References
Equity is defined as the residual interest in the assets of the Framework para
3-0000 Equity
entity after deducting all its liabilities. 49, 65-68

This account includes any contributions made by members

3-0500 Member Funds to establish the organisation. No ongoing member fees
should be included - they are treated as revenue.

Retained This account represents the accumulated surplus of the

Surplus/(Accumulated organisation over the years. Alternatively, it can also
3-1000 AASB 101.54(r)
represent the accumulated losses over time and these are
Losses) "nett".

The current year's surplus/(deficit) from the Income

Current Year
3-2000 Statement or Profit and Loss Statement as calculated in the AASB 101.88
Surplus/(Deficit)
nonprofit organisation's accounting system.

The asset revaluation reserve is generated because the

nonprofit organisation has decided to revalue certain non-
current assets, such as land and buildings. The amounts in
3-3000 Asset Revaluation Reserve the reserve are generally the difference between the asset's AASB 101.79(b)
cost and its market (or current) value. Under the new
Accounting standards, this may be also referred to as Asset
Impairment Reserve.

Any other reserves established by the nonprofit organisation

(such as the capital profits reserve, building maintenance
reserve, bequests reserve, sinking fund, IT reserve etc) come
under this account and can be broken into as many accounts
as is necessary for the organisation. A reserve is essentially AASB 101.79(b)
Separate reserve accounts should
any amount of money specifically set aside by the Capital
be created for organisations to
management committee for future purposes. A reserve is an Maintenance
3-4000 Other Reserves monitor their use of capital grant
internal commitment or future internal provision determined Adjustments
by management at a board meeting. Capital Grant Reserve funds including the accrual
Framework para
may be an "Other Reserve". Depending on the grant accounting treatment.
81
agreement, funds may be received by the organisation for
capital purchase and subsequent yearly depreciation. A
number of valid methods of recognition are used depending
on the organisation's policy.
 This account is a default account used by and in accounting
Historical Balancing software when the total debits and credits do not equal (and
3-5000 is used when the accounts are being loaded). Under normal
Account circumstances, this account will equal zero. If there is a
balance, it should be immediately investigated.

This figure is automatically calculated by the organisation's

Total Equity
accounting system.
 INCOME 4-0000

MYOB IFRS Accounting

Suggested Account
Account Data Dictionary/Description of Account Standards
Name
Number References
For the purposes of this Chart of Accounts, Income is also
referred to as Revenue. Income or Revenues are inflows or
other enhancements of assets or decreases of liabilities that
result in increases in equity, other than those relating to
4-0000 Income contributions from equity participants. In-kind revenue can be Framework par 70(a)
expressed in this section. However where there is in- kind
revenue there should be an equal and opposite in-kind
expenditure recorded with a "NIL" effect on the surplus or
deficit.

Not-for-profit entities obtain assets or services to provide

goods and services to consumers and beneficiaries, in
accordance with their objectives. Contributions, whether
4-1000 Grants AASB 1004
restricted or unrestricted, to a not-for- profit entity are non-
reciprocal transfers which are made to maintain or increase the
entity’s capacity to provide those goods and services.

This account includes operating, recurrent funds received from

Grants (Commonwealth) Commonwealth including whole of organisation grants per
4-1010
Operating – Recurrent capita (eg. For Kindergartens). This includes annual funding or
multi-year funding.

Grants (Commonwealth) This account includes one-off grants from the Commonwealth
4-1020
Operating – Non-recurrent operating or whole of organisation grants

This account represents capital grants received to

acquire/purchase or construct properties, upgrade or enhance
Grants (Commonwealth) –
4-1030 existing properties, or acquire/purchase other items reported as
Capital
assets such as an individual piece of equipment such as a fire
truck or photocopier or a building.
 This account includes operating, recurrent funds received from State also includes Territories in
Grants (State) Operating –
4-1040 State and can be whole of organisation. This includes annual
Recurrent the context of the SCOA.
funding or multi-year funding.

This account represents one-off grants from the State including

Grants (State) Operating –
4-1050 project grant sponsorships such as SA Living Health, WA
Non-recurrent Healthways, WA Lotteries Commission, Vic TACC.

This account represents capital grants received to

acquire/purchase or construct properties, upgrade or enhance
4-1060 Grants (State) – Capital
existing properties, or acquire/purchase other items reported as
assets.

This account represents any operating contributions made by

Grants (Local) Operating –
4-1070 the local government authority in which the not-for-profit
Recurrent
operates.

Grants (Local) Operating – This account represents any one-off grants from the local
4-1080
Non recurrent authority in which the not-for-profit operates.

This account represents capital grants received from the local

4-1090 Grants (Local) – Capital authority including donated land to housing co-operatives and
sporting clubs.

This account represents any other government or agency

contribution, or community organisation contribution including
grants received through mediating agencies. * Included in this
Other Grants Income is “subsidies” * Included are
contributions in kind, such as services and assets received free
of charge, or at an amount below market value. The amount
represents the market value of the services or assets, minus the
amount the organisation paid for them. * Includes grants
4-1100 Grants – Other income both brought forward and carried forward for unspent
funds carried forward usually when a program is longer than
twelve (12) months. * Includes contribution of internal services
and assets to the program. * Includes grants from overseas
from an overseas organisation (that may be a government
agency or community organisation) to sponsor or exhibit an
overseas activity/performance or event (from that government
or organisation’s country). * Includes value of volunteer
contribution.
 Revenue from voluntary support by way of gifts. (Definition of gifts: made voluntarily; do not provide a material benefit to the
donor; essentially arise from benefaction, and proceed from detached and disinterested generosity. The following payments may not be
gifts: purchases of raffle or art union tickets; purchases of chocolates, pens, etc; cost of attending fundraising dinners, even if the cost
Fundraising – Gifts
4-2000 exceeds the value of the dinner; membership fees – though these may be fundraising contributions.) Refer also to
Vic only
http://www.ato.gov.au/nonprofit for further information about fundraising and gifts – brochures, flyers and fact sheets are available on
this site. Registration with Consumer Affairs Victoria is a requirement under the Fundraising Appeals Act (Vic) 1998 and exemptions
apply for registration (www.consumer.vic.gov.au).

This account includes all donations and gifts in both the

4-2010 Donations received monetary and non-monetary form that would (in the case of a
Deductible Gift Recipient – DGR) be credited to the Gift Fund.

Tax Deductible Donations This includes donations from members, supporters and
4-2020
(Non-public) employees to comply with fundraising laws in each state.

Fundraising Appeals Act 1998

(Vic); Charitable Collections Act 1946
(WA); Refer s5 Collections Act 1966
Donations (Public This account includes donations from public collections to
4-2030 (QLD) for definition of “appeal for
collections) comply with fundraising laws.
support”; Refer s5 Charitable
Fundraising Act 1991 (NSW) for
definition of “fundraising appeal”.

This account Includes proceeds from money box collections

and other donations less than $2.00, donations of property
4-2040 Non-tax deductible gifts
valued less than $5,000.00 and other gifts and donations that
do not qualify as tax deductible gifts.
 This account includes bequests and memorial gifts as actually
4-2050 Bequests received. It is also usual for an organisation to maintain a
bequest register for future bequests.

Fundraising - Major subheading and subtotal used to record all voluntary contributions other than donations or gifts and not market-value trading.
4-3000 Refer A New Tax System (Goods and Services Tax) Act 1999: For example - S38-250 nominal consideration; S38-270 Raffles and
Contributions Bingo conducted by charitable institutions. Also refer to Table of Contributions, S30-15 Income Tax Assessment Act 1997.

Under NSW legislation, fees for

This account includes all contributions from members, renewal of membership of an
affiliation fees, supporters and employees, that do not qualify organisation and any other contributions
4-3010 Contributions (Members)
as gifts such as membership levies, sponsorship of participants from members are
in "-athons", etc. not fundraising income. Charitable
Fundraising Act 1991 (NSW)

This account includes all contributions from the public that do Refer to www.ato.gov.au for
4-3020 Contributions (Public) not qualify as gifts such as where there is a material benefit to
the donor. Further information of inclusions

This account is the non-reciprocal grants from governments

where there is no legally binding contract to provide specified
Contributions services with the contribution. (Note: Where there is an
4-3030 obligation to supply some goods
(Government)
or services to the government, the grant is to be treated as
"Revenue from Services"--and not included in "Fundraising".)

This account includes non-reciprocal grants from other

incorporated bodies or trusts where there is no legally binding Refer GSTR 2000/11 - Goods and
Contributions
contract to provide specified services with the contributions. Services Tax: Grants of Financial
4-3040 (Philanthropic trusts and
(Note: Where there is an obligation to supply some goods or Assistance and Philanthropy Australia
corporations) services to the government, the grant is to be treated as http://www.philanthropy.org.au/
"Revenue from Services" - and not included in "Fundraising".)

Also see chapters 16, 24 & 26 of Best

Practice Guidelines for Charitable
All contributions received from a trader engaged to supply Organisations at:
4-3050
Contributions (Traders) goods or services on a “for profit” basis (eg. telemarketing http://www.olgr.nsw.gov.au/pdfs/c
NSW only
services, face-to-face appeal, clothing collection services). har_fund_bpg.pdf., s11 Charitable
Fundraising Act 1991 (NSW) –definition of
“Trader”
 All transactions not included under Fundraising - Gifts (4-2000 above), Fundraising - Contributions (4-3000 above), which include a
Trading/Operating market value material benefit to the parties involved. Refer Nonprofit Tax Rulings on Income accounts where an organisation can
4-4000
Activities record "in kind" transactions and should have an equal and opposite Expense account for the value. Some organisations will need to
expand their trading and operating activities to suit their specific requirements and transactions.

This account represents the sale made by the nonprofit of all

goods (purchased or donated) . This is the most common
trading account of organisations and could be a header account
4-4010 Sales of goods
with various detail accounts with sub-headings to cover
activities such as retail, uniforms, merchandise and products,
tickets, food & beverage, programs.

This account represents the sale of provision or services by the

nonprofit. This restriction is required by some Service
Agreements. Includes client recovery depending on Service
Fees and Charges - Agreement restrictions and clauses. Government funded child
4-4020 care where the parent component is $30 and the government
Restricted component is $20 would be included in this account – the split
will depend on the arrangement for the parent component - it
may be unrestricted in the agreement so the $30 would be
recorded in the next account.

This account represents the sale or provision or services by the

Fees and Charges - nonprofit. Includes client recovery depending on Service
4-4030 Agreement restrictions and clauses. An example of these fees
Unrestricted could be a member fee for service for child care (see account
above as well - agreement dependant).

This account includes any items that are not regular and may
be a header account with detail accounts for Management fees
or Auspicing fees raised as well as the other inclusions in this
definition. This account also includes service charges, that is,
4-4040 Other Fees and Charges an intra-organisation service fee that is charged by one part of
the organisation to another part of the same organisation).
Some organisations also charge a levy for salary sacrifice
services. This account also includes consultancy income for
overseas visitors.
 This account includes all sponsorships and licensing fees Charities Amendment Act 2006 (Vic);
received by the nonprofit organisation as well as royalties Sponsorship is also
collected on behalf of clients, eg. artists. May include regarded as a component of fundraising
Sponsorship and licensing residential accommodation, hostel, village clients & childcare income and may be included as a sub
4-4050 fees - depending on agreements, these may be included in Fees account under 4-3000 Charitable
fees and Charges (either restricted or unrestricted) above. Some
organisations will need to split out their sponsorship into a Fundraising Act 1991 (NSW); Collections
header with detail accounts because of the significance of these Act 1996 (QLD); Charitable Collections
activities to their area of the sector. Act 1946 (WA)

Fundraising Appeals Act 1998 (Vic) and

Gambling Regulation Act 2003 (Vic); Also
see Chapter 33 of Best Prractice Guidelines
for Charitable Organisations at:
http://www.olgr.nsw.gov.au/pdfs/c
har_fund_bpg.pdf Lotteries and Art Unions
Income from Raffles and This account records revenue from raffles and auctions (as per
4-4060 Act 1901 (NSW); Charitable and Non-
Gaming the legislation).
profit Gaming Act 1999 (QLD) s 78;
Gaming Machine Act 1991 (QLD);
Wagering Act 1998 (QLD); Keno Act 1996
(QLD); Charitable Collections Act 1946
(WA); Gaming Commission Act 1987
(WA)

This account refers to the GST-free status of certain goods and

services supplied by a supplier which is a charitable institution,
4-4070 Sales of tickets the trustee of a charitable fund, or a gift-deductible entity. For GST Act Subpara. 39-250(2)(b)(ii)
example include balls and performances and exclude raffles
and auctions (both bid and silent).

Under NSW legislation, fees for renewal of

4-4080 This account refers to the membership fees paid to the membership of an organisation is not
Membership Fees
NSW only organisation. fundraising income. Charitable
Fundraising Act 1991 (NSW) s5(3)(a)

4-5000 Other Income Income that is not in any other category.

This account represents bank interest earned on the investment

of funds provided for a specific purpose. Sub account may AASB
4-5010 Interest - Restricted
include "Interest on Resident's Board". May include investment 118.35(b)(iii)
income from managed funds.
 This account includes interest earned on cash or banked funds,
classified as operating funds. May include investment income AASB
4-5020 Interest - Unrestricted
from managed funds and depending on the organisations 118.35(b)(iii)
operations, may be a header account with sub-accounts.

This account is for any rent received from tenants or sub-

tenants and includes all rents not yet collected but is owed by
the tenant to the organisation - these should be invoiced in a
rental register. The account includes services of the AASB
4-5030 Rental income
organisation if that is their "business" eg. chargeable client 118.35(b)(ii)
tours, venue hire, equipment hire, signage income. Depending
on the organisation, this could be a trading/operating activity
rather than included in Other as an unusual transaction.

4-5035 This account includes recoupments such as electricity for

New in WA sublet arrangements, insurance recoupments for Workers
and Vic – not Compensation, salaries for jury duty,
Recoupments award/panel/presentation/conference/national body
in QLD or participation payments for cost recoveries such as airfares,
NSW accommodation. This is also known as cost recovery/ies

This account includes all franked and unfranked dividends

received by the nonprofit organisation. Each type of dividend
AASB
4-5040 Dividends Received should have its own account eg. one for Franked and one for
118.35(b)(v)
Unfranked Dividends and this account may be a header
account with subhedings/detailed accounts.

This account includes franking credits received from ATO in

respect of franked dividends.
* Includes Commonwealth Traineeship Subsidies.
* Includes reimbursement of funds for salaries and wages paid
by a third
party when staff are required to be replaced excluding
4-5050 Other/Sundry Income workcover/workers AASB 118.35(b)
compensation which should be a sub-account under Salaries
and Wages
(6-0600-6-0609).
* Includes employees' contributions to fringe benefits and
volunteer income.
 This account is a calculated figure that is the difference
between the sale proceeds and the written-down value of the
asset at the date of disposal. All assets sold should be included
Gain on Sale of Non- here - there is also a Loss on Sale of Assets account in the Framework par
4-5060
Current Assets Expenses (6—0460). An organisation may "net" the gains and 75
losses into this account and show a "negative" revenue for
management purposes but for reporting purposes these are
required to be separate.

This is a calculated figure by the accounting software of the

Total Income organization and may be in different calculations and sub-totals
for reporting purposes for different stakeholders.
 COST OF GOODS SOLD 5-0000
MYOB IFRS Accounting
Suggested Account
Account Data Dictionary/Description of Account Standards Other Comments
Name
Number References
The cost price of the goods sold during the financial year by
the nonprofit organisation. This is a high level framework
where accounts should be expanded as needed for the
AASB102 – note Aus
nonprofit organisation. Nonprofit organisations with shops,
for not-for- Profit
Cost of Goods retail centres, merchandising, bars, and hospitality centres
5-0000 organizations
Sold will require COGS or Cost of Sales categories in their
Particularly Aus34.1
ledgers. Organisations without these activities will not
and 36.1
require this category and therefore do not need to include in
their structure. Cost of sales for the Arts sector specifically
includes goods for resale such as artworks and books.

This account represents the opening value of stock owned

by the nonprofit organisation. This amount is determined by
rolling over the value of closing stock at the end of the
5-0100 Opening Stock AASB 102.36(b)
previous financial year. This can be broken down into
various sub-accounts such as food, merchandise, bar and
drinks

This account represents the purchases made by the

nonprofit organisation during the financial year. This can be
broken down into various sub-accounts. Includes materials
purchased, if the nonprofit organisation makes its own
Any salaries and wages associated here
products, rather than buying them. A separate account could
5-0200 Purchases AASB 102.36(d) must be recorded as expenses and not cost
be used for Brochures and promotional material that is
of sales.
excluded from 6-0520. Use the Header/Detail account
process/range for these accounts. It is expected that this
category would be a header with several detail accounts as
required by the nonprofit organisation.

The cost of transportation and freight relating to goods

5-0300 Freight Inwards
purchased (not sold) by the nonprofit organisation.

This account represents the value of closing stock as at the

5-0400 Less: Closing Stock end of the financial year and must also be measured at the AASB 102.9,23- 33
lower of cost and net realisable value.

This calculation is done by the nonprofit organisation's

Cost of Goods
accounting software/system and is configured when the
Sold
"company" or "organisation" is set up in the software.
 EXPENSE 6-0000

MYOB Account Suggested Account IFRS Accounting

Data Dictionary/Description of Account Other Comments
Number Name Standards References

This is a heading within the structure of accounts within the

accountings software. Expenses are outflows or depletions
of assets or occurrences of liabilities that result in decreases
in equity other than those relating to equity. Organisations
may elect to record "in kind" transactions in expense
accounts and should have an equal and opposite Income
account for the value for a nil nett result. Generally small to
medium organisations do not recognise these items in their
accounts. The accounts included here are in alphabetic
order. Some organisations may require their reporting to be Any employee costs should be
included in salaries and wages
collections of accounts and that is their prerogative. Framework and should be reported under
6-0000 Expenses par 70(b)
Note: Generally cost recovery should be recognised as an other expense categories such as any of the
income item. Some agreements require a "negative" "fees".
expense reducing the actual amount recorded by the
organisation. If this is the case, the original cost should be
recorded as the expense (eg. airline ticket against Travel &
Accommodation (6-0710) and the cost recovery from the
volunteer or participant to be against the same account and
with a nett effect (usually of nil)). It is recommended that if
cost recoveries are "normal and usual" practice, that the
organisation sets up sub-accounts to the expenses to track
activities.
This account represents accounting and bookkeeping fees. It
excludes audit fees (which is its own separate account - 6-
6-0010 Accounting Fees 0050). Includes direct and indirect tax advice such as GST
and FBT; Financial Business advice; financial report
preparation and book-keeping services.
This account covers all advertising, marketing and
promotion fees paid by nonprofits in the course of
marketing, advertising and promotion of events and
services, etc. It includes all printing relating to promotional
material and website maintenance, design, content (not
6-0020 Advertising & Promotion capitalised) and excludes any marketing staff and
management salaries. It includes trophies and awards (for
sporting clubs, signage, sponsor serving (such as tickets but
not entertainment), merchandising and uniforms provided
by the organisation for any specific
event/promotion/campaign etc.
 This account includes the costs of temporary staff employed
6-0025 Agency Temp Staff for whatever reason from an agency. This account excludes
consultancy staff.

This account is the amortisation expense calculated for the

current year relating to intangible assets. Depending on the
6-0030 Amortisation Expense AASB 138.118(d)
organisation, this account may be updated on a monthly,
quarterly, six monthly or annual basis.

The amount of $5,000 is arbitrary and reliant on the

organisation's asset policy; a different limit may be set by
the organisation as part of its policy. This account shows all
assets (including computers) purchased by the nonprofit
organisation that have an individual value of less than
$5,000 each such as cemetery shovels, uniforms for
Each organisation should also consider the
sporting clubs, tables and chairs for meeting rooms. Any
ATO difference between asset and
asset above $5,000 is to be capitalized and shown as an
Assets Purchased equipment - this will depend on the
6-0040 asset in the Balance Sheet. Some items that are expensed
<$5,000 organisational activities. If an organisation
may still need to be recorded in the Fixed Asset Register. A
has a different amount to $5000, this should
separate account may be set up for assets over the threshold
be used in the account name.
as a holding account during the year - assets that would be
included in this extra account would be capitalised at year
end. This account may be a header account with detailed
sub-accounts such as IT purchases < $5,000 each, Furniture
and Fittings < $5,000, Sporting equipment < $5,000, Art
equipment < $5,000, Art < $5,000.
This account includes fees directly associated with an audit
of financial statements. It excludes accounting or AASB 101.AUS
6-0050 Audit Fees
bookkeeping fees (these are included in Accounting Fees 138(a)
(6-0010).

This account represents fees paid by a non-profit

organisation to another organisation for providing auspicing
support. The auspicing organization Signs agreements,
carries financial risk and legal responsibility for activities of
the auspiced organisation. It also includes internal
auspicing fees. That is auspicing may be internal across the
6-0060 Auspicing Fees
whole organisation or it may be with an external
organisation. These are true auspicing rather than
recoupment of administrative and project expenses.
Organisations may choose to have multiple accounts for
auspicing to manage these from an organisational
perspective.
 This account represents all charges associated with the
various bank accounts held by a nonprofit. * It includes
6-0070 Bank Charges State Government Tax, account keeping fees, EFTPOS fees,
etc. * It excludes credit card fees (which are recorded in a
separate account).

This account records those debts which have been written GSTR 2000/2A Addendum – GST
6-0080 Bad Debts off due to non- recovery. Adjustment for Bad Debts

This account included any expenses related to boards,

management committees, governance activities, finance
committees, audit committees such as travel and
6-0085 accommodation for meetings, reimbursement of expenses to
New in Vic – Board/Governance those on the committees (kept separate to organizational
not in other Expenses volunteers), Annual General Meeting expenses. This
states account includes costs of babysitting for volunteer board
member to attend meetings (FBT implications will apply).
This account excludes meeting fees, sitting fees, directors
fees as these are part of salaries and wages.

This account represents the costs of preparing and drafting

submissions, business plans, marketing plans, volunteer
management plans, risk management and operational plans,
as well as the costs of feasibility studies. This account is
specifically for administration costs incurred by the
Business Planning, organisation (not related to service delivery objectives).
6-0090 Reporting and Evaluation This account includes both pre and post program or project
Costs costs and evaluation, development and research that occurs
within an organisation. Ongoing “execution” costs such as
reporting and evaluation of Risk Management are included
in this account. Some organisations may wish to use this as
a header breaking down specific accounts for management
purposes.

This account represents all costs attached to general

cleaning and cleaning materials, including waste disposal
(including confidential disposal and shredding) as necessary
but not related to for specific client activities (excluding
6-0100 Cleaning & Pest Control
meeting rooms used to meeting clients) - use 6-0110 to 6-
0200 or client consumables 6-0210 and includes Pest
control and termite protection. * It excludes security
expenses, which are in a separate account.
 This account would be a header account with a multiple of
detail accounts under it. As a summary account, this
account represents the costs of all services provided to
client/participants. Different "sub" sectors will classify
separately - aged care, international aid & development,
child care, community services, disabilities, arts and culture
(venue and exhibition; production and exhibition staging,
travel and touring), sporting bodies or membership bodies.
Therefore, the term "client" may be changed to "member"
or "event". * This account includes costs associated with
providing education and support, tutoring, school and pre-
school support, education fees and child care support. *
This account includes the costs associated with
parenting/carer training, parenting/carer counselling,
parenting/carer help and sibling support. * This account
includes the costs associated with personal care, personal
development, holiday assistance, transport assistance,
community access, recreational support, life skills training
and translation fees for clients. * It includes the costs
associated with providing physiotherapy, occupational
therapy, speech therapy, psychology, medical, dental, and Different parts of the NFP sector may have
other support. *It includes brokerage for sourcing specialist a different overall emphasis to “Client
6-0110 to 6- services for clients. *It includes venue and exhibition costs
Client Support Services Support Services” title such as
0200 such as venue hire such as theatre, performance, rehearsal Production/Exhibition/Touring and Program
or exhibition space, front of house costs. *It includes Costs in the Arts sector.
production and exhibition staging costs such as equipment,
lighting, audio visual, staging and materials. *It includes
travel and touring costs associated with performing and
exhibiting outside “home” location including transport,
packing and crating costs, installation, demounting, bump-
in/out. *It includes program costs such as workshops,
classes, seminars for external participants and the general
public, mentor and development costs (eg. cost of
residences).
*It includes professional interpreters and translators in the
cost of engaging language services for the participation and
inclusion of people from diverse cultural and linguistic
backgrounds.
* This account includes the costs of providing respite
support for client/participants.
* This account includes the cost of providing a sporting
event or an arts & culture event - the account name used
may include "event coordination".
* This account includes costs of developing education kits
developed for clients and the general public.
 * This account includes emergency relief, such as cash
payments.
* This account excludes education kits (included in Client
Support Consumables) and salary and wages of staff
including per diems or direct fees (which is included in
Salaries and Wages).

This account includes the costs of providing consumables,

medical and surgical supplies to clients/participants, eg.
costs associated with providing sterilisers, needles and
Client Support domestic supplies and appliances to clients/participants.
6-0210 * This account includes education kits, consumable
Consumables
equipment.
* This account includes any consumables for which an
inventory is maintained.

This account includes all computer costs, including e-mail,

internet and website development and maintenance. It also
includes the cost of computer software expensed (but
excludes training costs). Whilst most costs of development
and maintenance of websites are an expense, in some
limited instances, the costs may be capitalised.
6-0220 Computer Expenses * This account excludes telecommunication and internet
charges.
* This account excludes computer equipment <$5,000
(included in Assets < $5,000).
* This account includes the repairs and maintenance of
computers (unless separately disclosed).
 This account covers fees paid to external consultants and
contractors (with respect to delivery of funded services and
these are not distinguished). Tendering costs to be included.
Translation fees for the organisation are included
translation fees for clients are excluded and included in 6-
0110 to 6-0200 Client Support Services. Includes panel and S11 Charitable Fundraising Act 1991
recruitment costs and non accounting fees by the accountant (NSW) definition of “trader”. Also see
or accounting firms eg. development of training manuals. * chapters 16, 24 & 26 of Best Practice
6-0230 Consultancy Fees Guidlines for Charitable Organisations at:
It excludes year end audit fees, accounting fees, legal fees,
evaluators' fees, auspicing fees, and management service http://www.lgr.nsw.gov.au/pdfs/ch
fees and agency temp staff. For ease, the organisation may ar_fund_bpg.pdf.
choose to split consultancy fees into funded and unfunded
and that requires a new account number of say 6-0231 or by
type eg. Recruitment consultancy, IT consultancy and use
sub accounts.

This account records credit card fees, such as merchant

fees, but excludes bank charges. This includes non-banking
6-0240 Credit Card Fees credit cards such as Amex and Diners as well as
Commonwealth cards (used by some clients).

Depreciation is a group of accounts that could be arranged with a header and detail accounts for management accounts. A detail account that is not included is
Depreciation - Other - this may be used if the organisation has an asset that does not fit into any other category.

AASB 116.48 and Useful life for taxation purposes

Depreciation expense for the current year relating to
6-0250 Depreciation - Building AASB should refer to the ITAA 1997
buildings.
116.73(e)(vii) (Division 43).

AASB
Depreciation - Motor Depreciation expense for the current year relating to motor Refer to TR 2000/18 for useful life
6-0260 116.73(e)(vii) and
Vehicle vehicles. recommendations.
AASB 116.48

Depreciation expense for the current year relating to plant

and equipment. If the organisation maintains separate AASB
Depreciation - Plant & Refer to TR 2000/18 for useful life
6-0270 general ledger accounts for furniture and fittings OR IT, OR 116.73(e)(vii) and
Equipment recommendations.
any other plant and equipment, a separate depreciation AASB 116.48
account should be created for each.
 AASB
Depreciation - Rental Depreciation expense for the current year relating to rental Refer to TR 2000/18 for useful life
6-0280 116.73(e)(vii) and
Properties properties. recommendations.
AASB 116.48

Depreciation - Rental AASB

This account includes all depreciation that relates to Refer to TR 2000/18 for useful life
6-0290 Properties Furniture & 116.73(e)(vii) and
furniture & fittings installed in rental properties. recommendations.
Fittings AASB 116.48

This account represents all donations and contributions

made by the nonprofit organisation. This account may be The ATO has issued a guideline
required to be a header or broken into deductible and non- on donations that are deductible
6-0300 Donations Paid deductible depending on ATO status and definition of the AASB 1004 at: http://www.ato.gov.au/nonprofit/co
recipient. Some organisations have Deductible Gift ntent.asp?doc=/content/18699.ht
Recipient (DGR) status with the ATO - see the ATO m.
website for the current list.

This account covers all costs associated with employment

support (eg. job support, vocational development,
supervision costs). It excludes the salary and wages of the
Employment Support and staff undertaking the role - these are included in Salaries &
6-0310 Wages.
Supervision Costs
* The account includes all costs associated with
supervision, counseling and debriefing of staff. These may
be shown as separate account headings.

Deductible and non-deductible entertainment costs should

be included in this account. It may be useful for
Various ATO fact sheets exist in relation to
6-0315 Entertainment Costs organisations to have two accounts one for each deductible
the deductibility of entertainment.
costs and non-deductible costs. Special functions and events
would be included in these accounts.

This account represents all hiring or operating leasing costs

of equipment by the nonprofit organisation. This account
6-0320 Equipment Hire/Lease AASB 117.33
excludes finance lease costs. * This account excludes motor
vehicle leases.

This account represents licence fees, ASIC fees, business

name fees, annual incorporation fees paid to the state
consumeraffairs organization (eg. Consumer Affairs
6-0330 Fees & Permits Victoria or equivalent), and all other fees paid to regulators.
These include working with children checks, criminal
history, police checks, aged care fees, child care facility
fees, strata fees, trademarks, copyright fees.
 These accounts represent expenses associated with
fundraising appeals: including doorknock appeals,
telemarketing, traffic intersection/highway collections,
donations to clothing bins, sales of goods at opportunity
shops, appeals run by commercial fundraisers, public
6-0340 to Fundraising Appeals Act 1998
appeals to support a club, association or an environmental
60370 Vic Fundraising Expenses
or community cause, public appeals to support a cause or (Vic)
only
person or group of persons, and the sale of goods where
portions of the sale price are donated to a nonprofit
organisation or cause. Permits may be required for
fundraising appeals under the Fundraising Appeals Act
1998.

This account represents all expenses associated with

6-0340 to fundraising, including charitable games, eg. bingo and raffles.
Fundraising Expenses - Fundraising expenses include: cost of prizes; cost of incentive Charitable and Non-Profit Gaming
60370
General prizes; salaries, wages and commissions; printing costs; Act 1999, S78. (QLD)
Qld only stationery costs; postage costs; advertising costs; licence
fees, miscellaneous costs.

This account represents all expenses associated with Charitable Collections Act 1946,
fundraising, including charitable games, eg. bingo, raffles Gaming & Wagering Commission
6-0340 to 6-
Fundraising and Gaming and gaming. Fundraising expenses include: cost of prizes; Act 1987, Department of Consumer
0390
Expenses cost of incentive prizes; salaries, wages and commissions; & Employment Protection webpage:
WA only printing costs; stationery costs; postage costs; advertising http://www.docep.wa.gov.au/Consu
costs; licence fees, miscellaneous costs. merProtection/Content/Business/Charities/

These accounts represent all expenses associated with

fundraising, including charitable games, eg. art unions,
charity housie and raffles. Fundraising expenses include:
cost of prizes; cost of incentive prizes; salaries, wages and Charitable Fundraising Act 1991
commissions; printing costs; stationery costs; postage costs; (NSW); Lotteries and Art Unions Act
6-0340 to 6- advertising costs; licence fees; miscellaneous costs. Also 1901 (NSW) Also see chapter 33 of
Fundraising Expenses - included are non-charitable gaming expenses, eg. Salaries,
0390 Best Practice Manual for Charitable
General wages, and commissions; state taxes and levies;
NSW only promotional activities, eg. loyalty system. These accounts Organisations at
exclude charitable gaming expenses. These accounts should http://www.olgr.nsw.gov.au/pdfs/cha
enable the organization to account for the cost of providing r_fund_bpg.pdf
gaming activities (and complete an Audited Statement of
Receipts and Payments to the Office of Gaming
Regulation).
 These accounts do not feature specifically for NSW small to
medium nonprofit organisations. The governance model used
in NSW is either company limited by guarantee (under the
NSW only Gaming Expenses
Corporations Act 2001 C’wealth) or co-operatives (under
the Cooperatives Acy 1992 NSW) and are included in the
accounts 6-0340 to 6 0390 above.

Gambling Regulation Act 2003

(Vic); Gambling Regulation
These accounts exclude expenses associated with Regulations 2005 (Vic); Gambling
fundraising appeals. The term gaming refers to a range of Regulation (Signage) Regulations
legal forms of gambling such as electronic gaming 2005 (Vic); Gambling Regulation
6-0380 to 6-
machines (pokies), club keno, casino table games, and (Commercial Raffle Organisers )
0390 Gaming Expenses
lotteries with a number of different organisations providing Regulations 2006 (Vic); Gambling
Vic only them. Minor gaming means a range of games such as raffles Regulation (Infringement
and bingo that are conducted by community and charitable Offences) Regulations and
organisations. Gambling No 2 (Bingo)
(Amendment) Regulations 2003
(Vic)

This account excludes charitable gaming expenses; it includes

non-charitable gaming expenses, eg. salaries, wages and
commissions, state taxes and levies; promotional activities,
6-0380 to 6- eg. loyalty system; monitoring of poker machine expenses; Gaming Machine Act, 1991 (QLD);
0390 rental of poker machines; contract maintenance, TAB and Wagering Act, 199 8 (QLD), Keno
Gaming Expenses
Keno consoles; miscellaneous costs. This account should
Qld only enable the organization to account for the cost of providing Act, 1996 (QLD)
gaming activities (and complete an Audited Statement of
Receipts and Payments to the Office of Gaming
Regulation).

Other Fundraising and Gaming There are variations to fundraising and gaming which need
to be included in the harmonisation process. Variations are NOTE ONLY
jurisdictions Expenses expected to be resolved in a 2012 version of the SCOA.

This includes first aid costs, licensing compliance (eg. Also see chapter 33 of Best
Anaphylactic training for childcare workers), workplace Practice Guidlines for Charitable
6-0395 Health & Safety audit, WHS audit, excludes R&M costs (6-0590) such as Organisations at:
cost of exit signs for WHS audit, includes legislation http://www.lgr.nsw.gov.au/pdfs/ch
claims, OH&S compliance costs. ar_fund_bpg.pdf
 Insurance is a group of accounts that could utilise a header and detail accounts for
management and reporting purposes.

This account includes all insurances including accident,

building and contents, owned properties (not rented). It
excludes motor vehicle insurance, as well as workers'
6-0400 Insurance - General compensation, volunteers' insurance, public liability
insurance and directors' professional indemnity insurance
that are identified separately in the categories below.

Insurance - Public
6-0410 This account represents public liability insurance.
Liability

This account represents professional indemnity insurance

Insurance - Professional paid on behalf of the management committee and senior
6-0420 staff. This may include Directors and Officers Insurance –
Indemnity the organisation may choose to have D&O insurance as a
separate account.

Insurance - Rental This account includes all insurance in relation to rental

6-0430 properties.
Properties

This account represents insurance to cover volunteers

6-0440 Insurance - Volunteers
working on behalf of the nonprofit organisation.

This account represents interest paid or interest penalties

6-0445 Interest Paid
and includes interest accrued.

This account represents any legal fees paid by the nonprofit

6-0450 Legal Fees organization during the year but not any fees such as
copyrights, trademarks etc.

This is the loss in respect of the sale of assets which are

usually in the category of non-current. This amount is the Framework para Gains for derecognised plant and equipment
difference between the sale proceeds and the written down
6-0460 Loss on Sale of Assets 80 and AASB are not recognised as revenue - they are
value of the asset at the time of sale. Written-down value is
116.68 included at this account.
the historical cost or re-valued amount of the asset less
accumulated depreciation to date of sale.
 This account represents fees paid to another organisation
which performs governance and financial services for the
nonprofit (eg. payroll services, shared office space fees etc).
These fees may also be referred to as bureau fees or
corporate service fees.
* The account excludes auspicing fees, which is a separate
account.
* This account could be split between internal
organisational recharge and external management fees and
the general account code could be a header account with
6-0470 Management Fees detail accounts listed. The size of the organization will
depend on the activities that would be required in this
account/set of accounts.
* Example of inclusions if the account includes internal
organizational recharges are: CEO, IT, Finance, Occupancy,
Stationery and supplies, Program Support of "head office"
or "central" or "fixed" charges. The internal account should
be allocated monthly for program performance but at least
semi-annually to meet acquittal requirements. Inclusions
also: union capitation, capitation for membership, "head
office" assessment (diocesan assessment, regional
assessment).

This account represents all costs associated with meetings,

eg. hiring of venues and facilities.
* It excludes travel and accommodation costs incurred for
meeting purposes eg. Board meetings (included at 6-0085).
6-0480 Meeting Expenses * It includes catering costs for the meeting, organisational
agendas such as Research Panels, staff committees, Peak
Body activities. Board and governance committee meetings
would be included at 6-0085. * It excludes the hire of
equipment (which has its own separate account 6-0320).

Note ATO FBT rulings for

This account represents all membership fees paid by the employees.
nonprofit organisation for the organisation and for staff eg. http://www.ato.gov.au/nonprofit/pa
6-0490 Membership Fees Paid
professional body fees. National and state affiliation fees thway.asp?pc=001/004/012&mfp=
are included in this account. 001/004&mnu=44786#001_004_0
12
This account represents motor vehicle expenses. It excludes Refer to TR 2000/18 for useful life
6-0500 Motor Vehicle Expenses Depreciation on Motor Vehicles (which is a separate
account). This account is a header account. recommendations.
 Fuel and oil costs incurred by the nonprofit organisation in
6-0501 MV Fuel and Oil
respect of motor vehicles owned or leased.
MV Repairs & Repairs & maintenance incurred by the nonprofit
6-0502
maintenance organisation in respect of motor vehicles owned or leased.
Insurance incurred by the nonprofit organisation in respect
6-0503 MV Insurance
of motor vehicles owned or leased.
Registration costs incurred by the nonprofit organisation in
6-0504 MV Registration
respect of motor vehicles owned or leased.

Lease payments made by the nonprofit organisation in

6-0505 MV Lease Payments respect of motor vehicles under an operating lease
arrangement.

Other motor vehicle costs incurred by the nonprofit

6-0506 MV Other
organisation in respect of motor vehicles owned or leased.

This account represents all freight, postage, stamps,

Postage, Freight and franking costs and courier costs incurred by the nonprofit
6-0510
Courier organisation. This excludes fundraising and COGS costs
which are included in other accounts.

This account includes all administrative costs associated

with printing and stationery incurred by the nonprofit
organisation such as photocopying and purchase of paper.
* It excludes the costs of printing loose-leaf brochures
6-0520 Printing & Stationery (coded to Publications 6-0540), as well as education kits
provided to clients/participants (coded with Client Support
Services 6-0110-6-0200).
* It also excludes the costs incurred in printing promotional
materials (coded to Advertising and Promotion 6-0020).

Property Management This account represents management fees paid by the

6-0530 nonprofit organisation during the year in relation to
Fees managing properties.

This account includes the cost of newsletters, (library-

based) books, hard cover publications purchased by the Note: ATO has extensive updates
nonprofit organisation (but not capitalised as an asset). It on its website at:
Publications and
6-0540 also includes loose-leaf brochures prepared by the nonprofit http://www.ato.gov.au/nonprofit/co
Information Resources organisation (these are not coded as printing & stationery ntent.asp?doc=/content/56536.ht
costs). Excludes printing and stationery costs (6-0520) and m
Advertising and Promotion costs (6-0020).
 This account includes all rates and taxes incurred by the
nonprofit organisation over the course of a year from local
authorities, state authorities, federal authorities or any other
group as may issues such notices (including "normal" water In Victoria, water rates are
6-0550 Rates & Taxes rates). administered by a separate
* It excludes excess water rates which are included in organisation to the local authority.
Utilities (6-0720) below.
* It excludes bank charges (6-0070).
* It also excludes rates relating to rental properties 6-0560).

This account includes all rates and taxes incurred by the

6-0560 Rates - Rental Properties nonprofit organisation over the course of a year that relate
to rental properties.

This account includes all rent paid for buildings.

* It excludes the rental of equipment (6-0320).
6-0570 Rent
* It also excludes expenses in relation to rental properties 6-
0580).

Accounting for these may also

This account includes all rent that relates to rental include prepayments in relation to long-
6-0580 Rent - Rental Properties
properties and excludes auspicing (6-0060).
term leases.

This account represents all costs associated with the repair

and maintenance of plant and equipment, buildings, and
office furniture. It would also include other expenses related
to running a centre, eg. gardening, mowing. * It includes
6-0590 Repairs & Maintenance costs of repairs and maintenance of buildings rented out and
make good costs. * It excludes repairs and maintenance of
motor vehicles (6-0502). * It also excludes expenses that
relate to rental properties (6-0590). * It also excludes repairs
to computer equipment (6-0220).

This account includes all repairs and maintenance incurred

Repairs & Maintenance -
6-0595 by the nonprofit organisation that relate to rental properties
Rental Properties
including make good expenses.
 This account is a header account and represents all salaries
and wages paid to all staff employed by the nonprofit
organisation on a permanent or casual basis (including
6-0600
Salaries & Wages replacement staff) by the nonprofit organisation. These
to 6-0649 accounts tie into the organisation's payroll system and links
should be re-checked on implementation or upgrade of both
a Standard Chart of Account and the Payroll System.

This account represents annual leave paid for the current

S&W Annual Leave year for employees. Generally this account is for the paid
6-0601
Expense activities in each year and any leave accrued will be
accounted for in the payroll system and liability accounts.

This account represents the amount of fringe benefits tax

6-0602 S&W Fringe Benefits Tax
paid by the nonprofit organisation.

This account represents long service leave paid for the

current year for employees. This account is the actual
S&W Long Service
6-0603 expenses in the year – some organisations undertake a
Leave Expense
probability calculation or record the movement from their
payroll system.

S&W Recruitment This account represents recruitment expenses during the

6-0604 current year for employees incurred by the organisation for
Expense recruiting staff.

Note: the ATO has an extensive

site relating to Salary Sacrificing in
This account represents amounts provided by the nonprofit Nonprofits at:
6-0605 S&W Salary Sacrifice organization as part of employees' remuneration eg. vehicle
lease, credit cards. http://www.ato.gov.au/nonprofit/co
ntent.asp?doc=/content/33636.ht
m

S&W Sick Leave This account represents sick leave paid for the current year
6-0606
Expense for employees.

This account covers all expenses relating to superannuation,

6-0607 S&W Superannuation
as paid for salaried or casual staff.

S&W Termination This account covers all termination payments paid such as
6-0608 bona fide redundancies, invalidity payments and golden
Payments handshakes.
 S&W Workers' Amounts paid for workers' compensation paid in respect of
6-0609
Compensation employees employed by the nonprofit organisation.

Any other costs paid to employees, such as the provision of

6-0610 S&W Salaries - Other
child care.

This account represents all salaries and wages paid to all

staff employed by the nonprofit organisation on a
permanent or casual basis (including replacement staff) by
the nonprofit organisation.
* This amount is the gross amount including PAYG
withholding tax, and includes allowances paid to
employees.
* It excludes annual leave, sick leave, long service leave,
6-0611 S&W Salaries & Wages fringe benefits tax, salary sacrifice, superannuation, payroll
tax, workers' compensation (which are all recorded in
separate accounts).
* It also excludes contractors' and consultants' fees, as well
as staff amenities and training costs. This amount may
reconcile to the PAYG Payment Summaries for all
employees employed by the nonprofit organisation during
the financial year depending on the system used. It also
excludes termination payments (separate account).

This account includes any amounts paid to directors as

meeting fees, board members as honorariums, coaching
6-0612 S&W Fees paid fees, umpire fees, player fees (not paid through the payroll
system), officials fess, instructor fees.

This account represents cost recovery paid by a third party

(such as Work Cover or workers compensation) for the
replacement of a person on leave for any given reason.
6-0613 S&W Cost Recovery Depending on the agreement, this should be as an income
account (in Other Income) and the full actual cost allocated
in the payroll system. This account would be a "negative"
expense.

Other Salaries and Wages accounts can be set up to be included as the organisation requires and these may include
Non-reportable benefits, Salary packaging for PBI, Salary sacrifice for superannuation. The organisation should use
the numbering system in this instance as they need accounts under the lead code of 6-0600. Extra organisation Other benefits – eg. housing but
specific items can be added eg. in church organisations a sub-account for "Stipends" may be required or a central
account to pay into "the centre" for the upkeep of the bishop, moderator etc - this is not a management or auspicing not salary sacrifice
fee per se. Salaries and wages may have a clearing account through the Liabilities that is used by the accounting
system or the payroll interface. If this is the case, this account would be in Liabilities Accounts 2-1190 onwards.
 This account represents the costs of security paid for the
current year.
6-0650 Security Expenses * It includes cost of alarm systems, replacement locks, keys
and security firms and an outgoings component.
* It excludes costs of cleaning (6-0100).

Includes amenities purchased for staff in the tea room and

6-0660 Staff Amenities visitors (such as tea, coffee, milk, biscuits etc). Includes TR ATO (under review)
bathroom and toilet supplies for sporting club clubhouses

This account covers all small, miscellaneous one-off

expenses which may occur, and which are not specifically
included in other items. As a guide this account would be
kept to a minimum and be proportionate to the overall
expenses of the organisation. It is customary for an
6-0670 Sundry Expenses
organization to formulate a policy setting a threshold
amount similar to petty cash transactions. This could be a
one-off amount for make-good expenses at the end of a
lease – if this is large, it would be prudent to add an account
for those purposes.

This account represents all telephone, mobile telephone,

and fax costs incurred by the nonprofit organisation.
Telephone & Fax Internet costs are included here as these are usually
6-0680 included on the telephone bill. The organisation may wish
Charges & Internet to separate each into separate sub accounts. * It excludes
postage, freight and courier expenses (6-0510) and website
maintenance, design and content (6-0020).

This account includes all other property-related expenses

Tenancy and Property including items such as pest control, air-conditioning and
6-0690 property services, body corporate fees, valuation fees and
Supplies and Services
Centrepay fees.

This account represents the costs incurred by the nonprofit

organization on staff training as well as the costs of sending
staff to external conferences and training workshops.
Training & Development * It includes registration costs.
6-0700 (Staff) * It excludes costs of training volunteers. This is coded to
Volunteer Expenses (6-730) or Board/governance expenses
(6-0085).
* It excludes costs of attending meetings.
 This account represents all travel expenses incurred in
relation to staff employed by the nonprofit organisation.
Domestic and international travel are usually asked to be
separated by funding bodies so two accounts would be
appropriate under this item - use either a header and detail
accounts or two account line items.
* It includes airfares, taxi fares, accommodation, meals,
Travel & sustenance, vehicle hire (eg. away from home) and
6-0710
Accommodation incidental expenses incurred whilst away from home, train,
taxis, tolls for motor vehicles and car parking to see clients
and for permanent, part-time and casual staff.
* It excludes travel costs associated with clients/participants
(these are included in Client Support Services 6-0110-6-
0200).
* It also excludes travel costs associated with volunteers
(these are included in Volunteer Costs (6-0730)).

This account includes the cost of utilities paid (eg.

electricity, gas and excess water rates) and includes
6-0720 Utilities outgoings allocated to utilities.
* It excludes general rates (which has a separate account (6-
0550)).

This account represents all costs relating to volunteers

(including training of volunteers). This account should be a
header account with detailed accounts listed for the various
inclusions.
* It includes the costs of managing volunteers, and sending
volunteers on organisational business such as
reimbursements of expenses.
6-0730 Volunteer Costs * It includes allowances, reimbursements and incidental
expenses paid to volunteers (excluding Board members),
and all costs related to volunteer training (Board expenses
are included in Board/Governance Expenses (6-0085)).
* It excludes costs of volunteer insurance (6-0460), the
salaries and wages of volunteer co-ordinators and trainers
(6-0600) and Board related costs (6-0085).6
 This account is an account for once off expenses that
require writing off such as lost assets, disposal of broken
assets, break in and cash stolen, cannot find an asset at
stocktake, incorrect prepayments. These expenses exclude
6-0740 Write off Expenses
Bad Debts write-off which are included above (6-0080).
These expenses are not ordinary or explicitly expressed in
the standards and are unusual and out of the ordinary
operating costs.

Total expenses as calculated by the organisation's

Total Expenses accounting system and represent all operating expenses of
the organisation.